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Services - 113790-2015

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02/04/2015    S65    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: Services of the policy support facility

2015/S 065-113790

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Research and Innovation, Directorate A — Policy Development and Coordination, A.4 — Analysis and monitoring of national research policies
Town: Brussels
Postal code: 1049
Country: Belgium
Contact person: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=757

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/research/index.cfm?pg=dg&lg=en

Address of the buyer profile: http://ec.europa.eu/research/index.cfm?pg=tenders-open

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=757

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
Official name: European Commission, Directorate-General for Research and Innovation, Directorate A — Policy Development and Coordination, A.4 — Analysis and monitoring of national research policies
Postal address: ORBN 02/081
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: The Head of Unit

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
Other: European research and innovation policy.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Services of the policy support facility.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Contractor's office.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48
II.1.5)Short description of the contract or purchase(s)
Services to support the following actions of the policy support facility designed to help EU Member States and associated countries reform their research and innovation policies: support to peer reviews of national R & I strategies, programmes and institutions; specific support to countries (pre-peer reviews, post-peer reviews, ad hoc requests); support to in-depth mutual learning workshops for a group of countries; communication and dissemination activities.
II.1.6)Common procurement vocabulary (CPV)

73000000, 73200000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The maximum total amount of the framework contract over the total duration of 4 years shall be 10 000 000 EUR (VAT excluded).
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
Minimum level(s) of standards possibly required: Please refer to tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documents.
Minimum level(s) of standards possibly required:
Please refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2015/RTD/A4/OP/PP-00123-2014.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.5.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 1.6.2015 - 10:00

Place:

square Frère Orban 8, floor 2, room 2.A149, 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Tenderers wishing to attend the opening session are requested to notify their intention by sending a message to the functional mailbox rtd-psf@ec.europa.eu at least 2 working days in advance. This notification must be signed by an authorised officer of the tenderer and specify the name, first name and nationality of the person (1 per tenderer) who will attend the opening session on the tenderer's behalf. At the reception of the EC building this person will be asked to show an identity document confirming the personal details included in the notification.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Horizon 2020 for research and technological development.
VI.3)Additional information
Tender documents will be available for download at the address indicated under heading I.1. e-Tendering will be updated whenever appropriate. Users registered for a particular call in e-tendering (see section 'Register' on the left part) will be updated automatically on any changes that may be published concerning this specific call (additional documents, questions/answers, etc.). For those potential tenderers who will not register in e-tendering it will be their responsibility to check for updates and modifications in e-tendering during the tendering period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such a complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
23.3.2015