Services - 114405-2018

15/03/2018    S52    European Court of Auditors - Services - Contract award notice - Open procedure 

Luxembourg-Luxembourg: Study on the European Union’s liabilities for pension and other employee benefits - actuarial services

2018/S 052-114405

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Court of Auditors
Postal address: 12 rue Alcide De Gasperi
Town: Luxembourg
NUTS code: LU
Postal code: 1615
Country: Luxembourg
Contact person: ECA Procurement Service
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46667

Internet address(es):

Main address: http://www.eca.europa.eu

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Study on the European Union’s liabilities for pension and other employee benefits - actuarial services

Reference number: AO 635
II.1.2)Main CPV code
66523000
II.1.3)Type of contract
Services
II.1.4)Short description:

Contract for an expert study on the verification of the yearly calculations made by the Directorate General of the European Commission responsible for statistics (Eurostat) of the amount of the European Union’s liabilities for pension and other employee benefits for 2017 and 2018.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 135 000.00 EUR
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: LU
Main site or place of performance:

Contractor's premises, except for meetings in Luxembourg/Brussels. For information security and confidentiality for staff personal data, the Contractor may be required to work in a secure data room.

II.2.4)Description of the procurement:

The requested services are subdivided into five tasks:

Tasks related to the liabilities at 31.12.2017 (6 months until end September 2018):

Task 1.

Development of the methodological approach, including all variables and data to be used to recalculate the actuarial liability of the EU pension funds and sickness insurance (31.5.2018 at the latest).

Task 2.

Testing (and possible revision) of the methodological approach using data from 2017, resulting in the recalculation of the actuarial liabilities for EU pension funds and sickness insurance for 2017, including an explanation of any significant (over 2 %) difference between the recalculated overall actuarial liability for 2017, and the liability calculated by Eurostat's experts. An explanation must be given for all differences over 10 % on subtotal calculations and individual parameters.

Tasks related to the liabilities at 31.12.2018 (4 months until end May 2019):

Task 3.

Recalculation of the actuarial liability of the EU pension funds and sickness insurance for 2018 using the chosen methodology and data for 2018 and provision of an explanation of any significant (over 2 %) difference between the recalculated overall actuarial liability for 2018, and the liability calculated by Eurostat's experts. An explanation must be given for all differences over 10 % on subtotal calculations and individual parameters.

Task 4.

Conclusions and recommendations on the calculation and methodology of the actuarial liability of the EU pension funds and sickness insurance.

Task following the submission of the 2 final reports:

Task 5.

Assistance to the Court in the clearance of the above-mentioned results until 31.12.2019, including support to analyse comments received from the Commission and/or other stakeholders and to draft corresponding replies, as well as preparation of and participation in meetings with the Commission and/or other stakeholders (maximum 15 working days for all profiles described under point 3).

II.2.5)Award criteria
Quality criterion - Name: as set out in section 8 of the Tender Specifications / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: General EU budget
II.2.14)Additional information

The kick-off meetings with the Court of Auditors and Eurostat are foreseen for March/April 2018 and the execution of the tasks shall start at the latest on 1.4.2018 provided that the contract has been signed beforehand.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 208-429511
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: DQC 635
Title:

Study on the European Union’s liabilities for pension and other employee benefits — actuarial services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
26/02/2018
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Nexyan SPRL
National registration number: 0874.788.560
Postal address: Rue du Congrès 35
Town: Brussels
NUTS code: BE100
Postal code: 1000
Country: Belgium
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 250 000.00 EUR
Total value of the contract/lot: 135 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313

Internet address: http://ombudsman.europa.eu/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Appeal to the General Court of the European Union within 2 months of the plaintiff being notified on the success or not of its tender or, failing this, of the day on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Court of Auditors, Procurement Service
Postal address: 12 Rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46955

Internet address: http://www.eca.europa.eu

VI.5)Date of dispatch of this notice:
07/03/2018