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Services - 115369-2017

29/03/2017    S62    European Parliament - Services - Contract notice - Open procedure 

Belgium-Brussels: Provision of specific staff (to perform reception, guide and secretarial duties) for the European Parliament in Strasbourg

2017/S 062-115369

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, Directorate-General for Communication
Postal address: rue Wiertz 60
Town: Bruxelles
NUTS code: BE1
Postal code: 1047
Country: Belgium
Contact person: for lot 1 (epstrasbourg@ep.europa.eu) and for lot 2 (vissem-secretariat@europarl.europa.eu)
E-mail: vissem-secretariat@europarl.europa.eu

Internet address(es):

Main address: http://www.europarl.europa.eu

Address of the buyer profile: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2245

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2245
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of specific staff (to perform reception, guide and secretarial duties) for the European Parliament in Strasbourg.

Reference number: COMM/DG/AWD/2017/170.
II.1.2)Main CPV code
79610000
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Parliament, Directorate-General for Communication, is launching this invitation to tender as regards the provision of specific staff (to perform reception, guide and secretarial duties) in order to manage, welcome and accompany individual visitors or groups thereof in the different European Parliament buildings in Strasbourg.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Provision of reception staff and secretarial services for the Parlamentarium in Strasbourg

Lot No: 1
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: FR
Main site or place of performance:

European Parliament in Strasbourg.

II.2.4)Description of the procurement:

The European Parliament would like to have reception staff made available in order to manage the ever growing number of requests to visit. This will involve 2 permanent staff members, which may be as many as 5 reception staff depending on the registered visitor schedule, and 1 secretary particularly responsible for managing the visit schedule.

The contractor is called upon to provide the European Parliament's Information Office in Strasbourg with reception staff to manage groups of visitors that have registered beforehand and provide them with information throughout a set tour, especially on the Parlamentarium site in Strasbourg.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

3 12-month renewals.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Tenders for lot 1 must be sent to the following address:

European Parliament, service du courrier officiel, 1 avenue du Président Robert Schuman, 67070 Strasbourg Cedex, FRANCE.

II.2)Description
II.2.1)Title:

Provision of reception staff/guide and receptionist services for the 'European Union Visitors Programme' and 'Visits and Seminars' visit programmes at the European Parliament in Strasbourg

Lot No: 2
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: FR
Main site or place of performance:

European Parliament in Strasbourg.

II.2.4)Description of the procurement:

Lot 2 covers requirements in terms of services of reception staff, receptionists and guides as part of the 2 visit programmes below:

1. 'European Union Visitors Programme' (EUVP);

2. 'Visits and Seminars' of the European Parliament (VISSEM).

As from January 2018, the contractor will be called upon to provide the European Parliament's EUVP and VISSEM units with reception staff, receptionists and guides to manage visiting groups during the parliamentary session weeks in Strasbourg.

For EUVP, the contractor will provide guides/reception staff to manage the different individual study visit programmes of high-level officials from outside the EU, guide them at their numerous meetings, as well as show and explain to them how to access and use the different services.

For VISSEM, the contractor will be required to provide reception staff to accompany VISSEM individual visitors and participants of groups of visitors in the European Parliament's Louise Weiss (LOW) Building in Strasbourg. The staff may be required to manage a considerable number of groups (up to 80 during very busy sessions).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

3 12-month renewals.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Tenders for lot 2 are to be sent to the following address:

European Parliament, service du courrier officiel, bâtiment Altiero Spinelli, bureau 00F256, rue Wiertz 60, 1047 Bruxelles, BELGIUM.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 10/05/2017
Local time: 10:00
Place:

for lot 1: European Parliament, direction générale de la communication, bureau d'information de Strasbourg, entrée «Firmes», bureau TO2/0145, bâtiment Louise Weiss, allée du Printemps, 67070 Strasbourg, FRANCE;

for lot 2: European Parliament, salle PHS 0C11, entrée groupes de visiteurs, rue Wiertz, 1047 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

on pain of being refused access, tenderers wishing to attend the opening of tenders should send confirmation thereof no later than 2 working days prior to the date for opening of tenders by e-mail to:

for lot 1: epstrasbourg@ep.europa.eu

for lot 2: vissem-secretariat@europarl.europa.eu

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2019-2020.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union (CJEU)
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman
Town: Strasbourg Cedex
Postal code: 67001
Country: France

Internet address: http://www.ombudsman.europa.eu

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Court of Justice of the European Union (CJEU)
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu

Internet address: http://curia.europa.eu/

VI.5)Date of dispatch of this notice:
17/03/2017