Supplies - 118055-2020

11/03/2020    S50    Supplies - Contract notice - Competitive procedure with negotiation 

Denmark-Copenhagen: Information systems and servers

2020/S 050-118055

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Nationalt Genom Center
National registration number: 39851490
Postal address: Artillerivej 5
Town: København S
NUTS code: DK DANMARK
Postal code: 2300
Country: Denmark
Contact person: Alexi Burns-Tang
E-mail: abt@ngc.dk
Telephone: +45 24971765

Internet address(es):

Main address: www.ngc.dk

Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/244516

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=265327&B=SSI
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=265327&B=SSI
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Laboratory Information Management System (LIMS)

II.1.2)Main CPV code
48800000 Information systems and servers
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Tender with negotiation of a laboratory information management system (LIMS) for National Genome Center's WGS Center and for The eastern facility at Genomic Medicine (GM), Rigshospitalet and the western facility at Department of Molecular Medicine (MOMA), Aarhus University Hospital (AUH). To assist with the tracking and handling of samples (both regional and NGC samples) in the two laboratories a laboratory information management system (LIMS) is to be implemented in production. Overall aim of the system is to secure that the laboratories can plan, manage, assure quality and document production together with tracking the samples, including the physical location.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
48800000 Information systems and servers
II.2.3)Place of performance
NUTS code: DK DANMARK
II.2.4)Description of the procurement:

Tender with negotiation of a laboratory information management system (LIMS) for National Genome Center's WGS Center and for The eastern facility at Genomic Medicine (GM), Rigshospitalet and the western facility at Department of Molecular Medicine (MOMA), Aarhus University Hospital (AUH). To assist with the tracking and handling of samples (both regional and NGC samples) in the two laboratories a laboratory information management system (LIMS) is to be implemented in production. Overall aim of the system is to secure that the laboratories can plan, manage, assure quality and document production together with tracking the samples, including the physical location.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 15 000 000.00 DKK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is unlimited from signing of the contract.

The price evaluation will be based on a 4-year period. see Appendix 4. The number of licenses in year 5-7 is not expected to be changed.

The customer can terminate the contract after 2 years with a 6-month warning. The contract can be terminated by the supplier after 2 years with a 12-month warning.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Economic and financial capacity

The minimum levels for economic and financial suitability applicable for this tender are described below:

The candidates must state the general yearly turnover for the last 3 audited financial years and the minimum level for suitability is 2 x the contract value calculated as an average of the turnover in the last 3 financial years.

The candidates must state the profit margin for the last 3 audited financial years and the solvency ratio for the last audited financial year.

All key figures must be at least 0.

If the tenderer cannot state the required figures for economic and financial standing, the tenderer can document their economic and financial standing by sending an on-demand guarantee with a value of 2 x the contract value.

C. Technical and/or professional ability:

Information about the following regarding technical and/or professional ability, cf. ESPD part IV. C:

• references:

Description of up to five (5) of the candidates’ principal references regarding contracts from comparable deliveries during the last three (3) years.

Each of the references should describe:

— the date of the delivery (the date of client acquisition and the date of Service Level Test approval),

— the client as well as the contact person at the client, including the telephone number of this contact person,

— the delivery itself, including actions initiated and/or implemented to ensure the future and development of the LIMS delivered,

— how the reference and therefore the candidate comply with the minimum requirements below, including:

(a) what makes the reference a comparable delivery;

(b) if and how the reference concerns a comparable delivery to a facility with the same scope and complexity as NGC.

‘Comparable deliveries’ are hereby defined as delivery and implementation of a LIMS covering the same complexity as the LIMS being purchased by NGC:

— the systems were specifically designed to NGS (Next generation sequencing) workflows,

— the candidate has experience with setting up the system for projects of this size.

In order to be used as reference — please note that delivery of the LIMS must be completed. LIMS is considered delivered and implemented when the client has received the LIMS and the acceptance test has been completed.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

A. Alternative of 2 LIMS

B. Expansion cost

C. Additional feature cost.

Please see Appendix 2 and 4 for details on the options.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Economic and financial capacity

The minimum levels for economic and financial suitability applicable for this tender are described below:

The candidates must state the general yearly turnover for the last 3 audited financial years and the minimum level for suitability is 2 x the contract value calculated as an average of the turnover in the last 3 financial years.

The candidates must state the profit margin for the last 3 audited financial years and the solvency ratio for the last audited financial year.

Minimum level(s) of standards possibly required:

All key figures must be at least 0.

If the tenderer cannot state the required figures for economic and financial standing, the tenderer can document their economic and financial standing by sending an on-demand guarantee with a value of 2 x the contract value.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

C. Technical and/or professional ability:

Information about the following regarding technical and/or professional ability, cf. ESPD part IV. C:

• References:

Description of up to five (5) of the candidates’ principal references regarding contracts from comparable deliveries during the last three (3) years.

Each of the references should describe:

— the date of the delivery (the date of client acquisition and the date of Service Level Test approval),

— the client as well as the contact person at the client, including the telephone number of this contact person,

— the delivery itself, including actions initiated and/or implemented to ensure the future and development of the LIMS delivered,

— how the reference and therefore the candidate comply with the minimum requirements below, including:

(a) what makes the reference a comparable delivery;

(b) if and how the reference concerns a comparable delivery to a facility with the same scope and complexity as NGC.

Minimum level(s) of standards possibly required:

‘Comparable deliveries’ are hereby defined as delivery and implementation of a LIMS covering the same complexity as the LIMS being purchased by NGC:

— the systems were specifically designed to NGS (Next generation sequencing) workflows;

— the candidate has experience with setting up the system for projects of this size.

In order to be used as reference — please note that delivery of the LIMS must be completed. LIMS is considered delivered and implemented when the client has received the LIMS and the Acceptance test has been completed

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/04/2020
Local time: 16:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Klagenævnet for Udbud, Nævnenes hus, Toldboden 2, Viborg, 8800, DK.

Telefon: +45 35291000

Email: klfu@erst.dk

Internet adresse: http://www.klfu.dk

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Nævnenes hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@erst.dk
Telephone: +45 35291000

Internet address: http://www.klfu.dk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Complaint regarding a decision on shortlisting:

Complaint regarding a decision on shortlisting must be submitted no later than 20 calendar days from the date after notification to the concerned candidates informing them of who has been selected has been sent and this notification includes the grounds for the decision, cf. law regarding, Complaints Board (in danish Klagenævnet for Udbud) § 7, section 1.

Complaint regarding the award of contract:

Complaint regarding the award of contract must be submitted no later than 45 calendar days from the date after the contracting authority has published a contract award notice in the European Union Official Journal informing that the contracting authority has awarded the contract, cf. law regarding Complaints Board (in danish Klagenævnet for Udbud) § 7, section 2, No 1.

Complaint regarding the award of a contract under a framework agreement with a reopening of the competition:

Complaint regarding the award of a contract under a framework agreement with a reopening of the competition must be submitted no later than 30 calendar days form the date after the contracting authority has notified the concerned tenderers that a contract has been awarded, if the notification includes the grounds for the decision, Cf. law regarding Complaints Board (in danish Klagenævnet for Udbud) § 7, section 2, No 2.

Complaint regarding the award of a framework agreement:

Complaint regarding the award of a framework agreement must be submitted no later than 6 months from the date after the contracting authority have notified the concerned candidates and tenderers that award of contract has happened, cf. law regarding the Complaints Board (in Danish Klagenævnet for Udbud) § 7, section 2, No 3.

Complaint regarding direct award of contract:

Complaint regarding the contracting authority’s award of contract without prior publication of a contract notice in the European Union Official Journal must be submitted no later than 30 calendar days from the date after a contract award notice has been published by the contracting authority in the European Union Official Journal and that contract award notice includes the grounds for the decision to award the contract directly, cf. law regarding Complaints Board (in danish Klagenævnet for Udbud) § 7, section 3.

Compliant regarding public procurements below the EU threshold:

Complaint regarding public procurements below the EU threshold must be submitted no later than 45 calendar days from the date after the contracting authority has notified the tenderers about the award of contract if this notification includes the grounds for the decision and no later than 6 months after the date where the contracting authority has notified the candidates and tenderers about that award of a framework agreement, if the notification includes the grounds for the decision, cf. law regarding Complaints Board (in danish Klagenævnet for Udbud) § 7, section 4, No 1 and 2.

Compliant regarding a decision on shortlisting on procurement below the EU threshold must be submitted no later than 20 calendar days from the date after the contracting authority has sent a notification to the concerned candidates regarding who has been selected and this notification includes the grounds for the decision, cf. law regarding Complaints Board (in danish Klagenævnet for Udbud) § 7, section 5.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Klagenævnet for Udbud
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 35291000

Internet address: https://erhvervsstyrelsen.dk/klagevejledning-0

VI.5)Date of dispatch of this notice:
06/03/2020