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Services - 11825-2015

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14/01/2015    S9    Services - Contract notice - Negotiated procedure 

Ireland-Dublin: Business and management consultancy and related services

2015/S 009-011825

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Official name: Electricity Supply Board
Postal address: 27 Lower Fitzwilliam Street
Town: Dublin
Postal code: 2
Country: Ireland
Contact person: Procurement, Business Service Centre
For the attention of: Donie Cahalane
E-mail: ssprocurement@esb.ie
Telephone: +353 17026157
Fax: +353 16384757

Internet address(es):

General address of the contracting entity: www.esb.ie

Further information can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Main activity
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:
Provision of Professional and Lead Consultancy Services for ESB Neworks Smart Metering Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Dublin.

NUTS code IE021

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 2
II.1.5)Short description of the contract or purchase(s):
The overall objective of this tendering process is to select a suitable candidate to support ESB Networks' Smart Metering Programme or ‘Programme'.
The ESB Networks' Smart Metering Programme forms part of the National Smart Metering Programme (NSMP) which is operated by the Commission for Energy Regulation (CER).
A single operator will be required to provide a wide range of professional and consultancy services, and technical advice to the ESB Networks Programme team.
Expertise will be required with particular regard to: Services Definition Delivery, Solution Architecture, Programme Delivery Management, Technology and Security Advice, Procurement Advice, Contract Management and Outsourcing Advice, Business Transformation, Business Architecture and Strategic Advice.
The successful candidate should demonstrate experience and detailed knowledge of design, implementation and operation of smart metering or equivalent major programmes; and have a track record of successful integration of services across a range of separately delivered projects in the context of comparable large programmes.
ESB Networks intends to enter into a Framework Agreement with a single party for the duration of the Programme until 2020. Individual project work packages will be drawn off this Framework Agreement to cover distinct project phases, and will be conditional on the receipt of the relevant regulatory and budgetary approvals.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
ESB Networks owns approx. 2 200 000 electricity meters in the Republic of Ireland and is responsible for the meter management, operations, data collection activities and the central market system which supports the Republic of Ireland electricity retail market.
The objectives of the Programme are:
— To safely deliver a platform that engages and enables the Irish Electricity Customer and provides Electricity Suppliers with opportunities to improve their offerings to customers;
— To deploy 2 200 000 smart meters delivering half-hourly interval data daily to the market; connected over a robust communications infrastructure, consistent with the roles and responsibilities of the Irish Electricity Market;
— To provide a robust infrastructure and systems, consistent with the roles and responsibilities of the Irish Electricity Market to support the collection and provision of half-hourly data to the market;
— To ensure the infrastructure and systems delivered are robust enough to be able to facilitate the collection of gas data from gas meters and the delivery of agreed services to Gas Networks Ireland (formerly Bord Gáis Networks).
The Commission for Energy Regulation (CER) has statutory authority in relation to the decision around provision of smart meters for the electricity retail market in the Republic of Ireland.
Following successful smart metering trials, Cost Benefit Analysis (CBA) and Policy Decisions (Phase 1), CER has decided to proceed to the next stage of the Programme which will involve further policy definition, completion of the market design for smart metering and the procurement of the key products and services by ESB Networks by end of 2016.
It is CER's intention to revisit the CBA for smart metering during 2016 to ensure that the case is still positive for Ireland. Subsequent phases will then involve delivery of the systems and infrastructure to meet CER's target of 80 % of the required smart meters installed in the Republic of Ireland by 2020.
ESB Networks' strategy to deliver smart metering necessitates the procurement of ‘Communications as a Service'. This will involve operation and support of the smart metering network infrastructure, development of the smart meter communications module, data collection, provision of support to the meter deployment programme, and management and support of the Home Area Network (HAN). The HAN is a network which will be automatically established in every premise by the communications module in the electricity meter, allowing other devices in the home to interface with the meter. Metering products will be procured separately from the communications service.
The Programme will also be likely to require procurement of other components and services including but not limited to Meter Data Management System (MDMS) or equivalent, various Back-end systems and enhancements, and Meter Deployment Services.
ESB Networks is about to undertake the next phase (Phase 2) of the Programme between now and the end of 2016, which will build on the work completed to date.
Phase 2 will involve:
— Ongoing engagement with CER in relation to policy and Programme issues;
— Completion of requirements for the Communications Service, Smart Meter and IT system procurements respectively;
— Planning and delivery of procurements for the Communications Service, Smart Meters and IT systems;
— Design and delivery of timely upgrades to existing back office systems to expedite the next stage of the Programme;
— Full rollout phase planning and preparation.
The subsequent phase, (Phase 3) will involve:
— Delivery of the Communications Service, related IT infrastructure and integration with smart meter;
— Deployment of meters;
— Delivery of changes to the existing back office and central market systems;
— Implementation of the Meter Data Management System (MDMS) or equivalent;
— Implementation of security systems;
— Transition to smart metering services.
A more complete list of the deliverables required by the Framework Agreement will be provided in the Request for Tender (RFT) document; an advance summary list is included here to facilitate understanding of the scope.
The scope of the Lead Consultant role for which we intend to invite Expressions of Interest for will include but will not be limited to:
— Services Definition Delivery: Responsibility for end-to-end services definition required by the Programme; this will describe the scope, nature and composition of the identified services. Service areas include services to the electricity market such as data collection, registration and meter operation, services for DSO role including new connections, revenue protection, system management, smart metering infrastructure delivery and management services and data collection and meter connectivity services for Gas Networks Ireland. These will operate across the full smart metering landscape including but not limited to Communications, Security, Back-end Systems, Meter and Deployment Services. Responsibility for delivery of services integration across multiple projects at Design, Procurement, Build, Test and Deployment phases. Delivery of service assurance.
— Solution Architecture: Provision of assurance and advice in the following areas: integration coordination, integration strategy (hardware), integration strategy (landscape), design assurance, integration assurance, interoperability assurance approach, specification assurance, data model assurance. Deliver an end to end integrated design specification. Manage delivery and quality review of vendor functional and technical specifications.
— Programme Delivery Management: Responsibility for the programme delivery strategy, implementation support and programme assurance. Develop and implement a fully integrated programme plan comprised of projects and subprojects that will deliver the solution and encompass transformational change while minimising risk. Deliver a fully integrated test approach and test plan. Deliver a fully integrated implementation plan that includes release management and post go-live support activities.
— Technology and Security Advisory Service: Advisory service for components of the solution including communications and metering requirements, communications module design and integration. Provide component security assurance, security end-end assurance. Feasibility study for the Mandated In Home Display (MIHD) device.
— Procurement Advisory Service: Provide an external procurement advisory service for the communications, metering and MIHD requirements. Advise on evaluation approach, procurement solution modelling, SLA drafting, service contract (Inc. metrics), due diligence and standards.
— Contract Management and Outsourcing Advisory Service: Provision of vendor, supply chain, production and product assurance. Report on progress of vendor deliverables. Conduct design and quality assurance of successful vendors in the delivery of their projects.
— Business Transformation: Design and manage the implementation of the requisite organisational change required to deliver smart metering within ESB, during transition (deployment) and beyond to the enduring operational and support models.
— Business Architecture and Strategic Advisory Service: Develop the ‘to-be' scenario business processes. Provision of expert and strategic advice on smart meter rollout, including the integration of smart meters and the associated IT systems and infrastructure with ESB Networks' enterprise architecture (SAP).
II.2.2)Information about options
Options: yes
Description of these options: ESB reserves the right to renew the contract period for additional period of up to 3 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Will be specified in tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Will be specified in tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a grouping of service providers express interest, it shall be a requirement of ESB that 1 member of the group accept full contractual responsibility for delivery of the services. Where appropriate the intended contractual responsibility member of any grouping or consortium must be identified in responding to this notice.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Request for Tender (RFT) will require disclosure of any potential conflicts at tender stage. This requirement at tender stage will be a full disclosure of any potential conflicts of interests which may distort competition for any of the proposed contracts envisaged to deliver the Programme as outlined in Schedule 1 attached hereto. Parties therefore submitting Expressions of Interest should be satisfied that they will be able to comply with this requirement.
Schedule 1:
Disclosure of Conflicts of Interest.
‘Program’ means the smart metering program for ESB Networks.
It is the ESB's policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organisations who are expected to be contracting with ESB for a contract ‘Contract’ (in relation to the project ‘Contractor’). Based on this policy parties (offeror) who make a proposal following receipt of an RFP:
a. Shall provide a statement in its proposal which describes in a concise manner all past, present or planned organisational, financial, contractual or other interest(s) with a Contractor. The interest(s) described shall include those of the proposer, its affiliates, proposed consultants, proposed subcontractors and key personnel of any of the above. Past interest shall be limited to within 2 years of the date of the offeror's proposal. Key personnel shall include any person owning more than 20 % interest in the offeror, and the offeror's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this Contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organisation.
b. Shall describe in detail why it believes, in light of the interest(s) identified in (a) above, that performance of the Contract can be accomplished in an impartial and objective manner.
c. In the absence of any relevant interest identified in (a) above, the offeror shall submit in its proposal a statement certifying that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The offeror must obtain the same information from potential subcontractors prior to award of a subcontract.
d. ESB will review the statement submitted and may require additional relevant information from the offeror. All such information, and any other relevant information known to ESB, will be used to determine whether an award to the offeror may create a conflict of interest. If any such conflict of interest is found to exist, the ESB may (1) disqualify the offeror, or (2) determine that it is otherwise in the best interest of the ESB to contract with the offeror and include appropriate provisions to mitigate or avoid such conflict in the Contract awarded.
e. The refusal to provide the disclosure or representation, or any additional information required, may result in disqualification of the offeror for award. If non-disclosure or misrepresentation is discovered after award, the resulting contract may be terminated. If after award the Contractor discovers a conflict of interest with respect to the contract awarded as a result of this tender, which could not reasonably have been known prior to award, an immediate and full disclosure shall be made in writing to the ESB. The disclosure shall include a full description of the conflict, a description of the action the Contractor has taken, or proposes to take, to avoid or mitigate such conflict. The ESB may, however, terminate the Contract for convenience if he or she deems that termination is in the best interest of the ESB.
f. Finally, the Contract will provide for an indemnity in favour of ESB for any claims, costs and expenses against ESB arising from any non disclosure or breach by the Contractor or any of its affiliate companies, employees or representatives of the principles herein contained.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Operator Name and address including contact name, e-mail address, postal address, phone and fax numbers;
2. A brief summary of company size, organisation, manpower, locations, date of establishment, history;
3. A summary of the operator's experience with reference to the services areas to which this notice relates.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Evidence of average turnover of at least 10 000 000 EUR per annum for the last 3 years (based on audited accounts).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Operators who respond to this Invitation for Expressions of Interest should provide satisfactory evidence, examples and references of the range of consultancy services, comparable or similar to those outlined in Section II.2) (Quantity or Scope of the Contract) in the context of comparable or similar (in terms of scale and technology) programmes/projects. This experience should reference a programme where mass deployment of devices, delivery of a Communications Service was implemented along side significant organisational change in a comparably sized organisation, preferably a utility.
It is intended that following receipt of Expressions of Interest, those who have been evaluated by ESB Networks, and satisfy the criteria outlined above, will be invited to submit detailed tender proposals.
Next Steps
Please provide summary details of your 3 most relevant engagements completed and/or commenced within the past five years relating to some or all of the work outlined in above.
For each engagement provide the following:
i. Reference Organisation name and contact details;
ii. Programme/project name;
iii. Point of contact/referee name, job title/role on the programme/project, phone number and email address;
iv. Engagement dates and contract scale/duration;
v. Describe the roll out programme, including scope, operator's role in the programme, and deliverables the operator had responsibility for;
Candidates should note that ESB Networks may seek supporting evidence to be provided by candidates for the information requested above, at a later date.
Candidates should provide Expressions of Interest by email to the contact details provided in Section I.1) Name addresses and contact points.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents (except for a DPS)
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.2.2015 - 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Chief Registrar, The High Court
Postal address: Four Court, Inns Quay
Town: Dublin
Postal code: 7
Country: Ireland
Telephone: +353 18886000
Internet address: www.courts.ie

Body responsible for mediation procedures

Official name: Not applicable
Country: Ireland

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Supplier's own legal advisor
Country: United Kingdom

VI.5)Date of dispatch of this notice: