Suministros - 119782-2020

Submission deadline has been amended by:  154278-2020
11/03/2020    S50

Norway-Oslo: Office and computing machinery, equipment and supplies except furniture and software packages

2020/S 050-119782

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Nasjonalbiblioteket
National registration number: 976029100
Postal address: Henrik Ibsensgate 110
Town: Oslo
Postal code: 0255
Country: Norway
Contact person: Snorre Strandrud
Telephone: +47 23276279
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Digitising Equipment for Large Paper Format

Reference number: 2020/103
II.1.2)Main CPV code
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
II.1.3)Type of contract
II.1.4)Short description:

At Nasjonalbiblioteket [the National Library] we have a goal to preserve our collections, digitise them and make them accessible in a manner that captures public interest. We will also utilise digitising services for the Norwegian archive, library and museum sector.

To perform this job, we have established effective solutions for mass digitising and before the year is over we will have a scanner-operator staff of about 90 employees.

As a link in our further digitising work, we need to purchase equipment and/or solutions to be able to digitise our largest paper size.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: NO071 Nordland
II.2.4)Description of the procurement:

We plan to purchase two to five digitising devices over a period of 1 year. The digitising units will be delivered to our address in Mo i Rana and can be used for comprehensive modules in our established production runs.

We have experienced that no individual type of digitising equipment is best suited for all assignments. Therefore, if necessary, we will procure different types of equipment in order to build up an equipment park where we at all times can select the best suited digitising method.

The digitising devices can be scanner or camera-based solutions that in an appropriate manner can be used to digitise everything from individual sheets, for example such as images, maps and placards, to bound materials such as protocols, books and newspapers.

The format and paper quality of the originals can vary greatly and often there is a relation between the largest formats and poor paper quality, often in the form of cellulose paper that was used from the end of the 1800's. These are paper originals that are challenging to handle in a responsible manner and that we cannot digitise with more automated digitising equipment.

The National Library's newspaper collection consists of about 75 million newspaper pages and we currently have digitised about half of these. The parts of the newspaper collection that are relevant for digitising with the newly purchased digitising equipment are the years from approx. 1880-1920, where many of these are bound. We anticipate implementing this digitising during the next 10 years.

The National Library's map collection consists of about 100 000 maps and about 2 300 atlas/map books. The map books can contain everything from a few maps to up to 500 maps each. The maps vary greatly in size, but most are sized about 70 x 50 cm. The map collection contains materials from the end of the 1400s and up until today and the condition of the paper originals varies greatly. We anticipate carrying out all map digitising during the next 20 years.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/04/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Norwegian
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 17/04/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Oslo Tingrett
Town: Oslo
Country: Norway
VI.5)Date of dispatch of this notice: