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Services - 119918-2020

Submission deadline has been amended by:  156431-2020
11/03/2020    S50    Services - Contract notice - Open procedure 

United Kingdom-Portsmouth: Urban planning services

2020/S 050-119918

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Office, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Assessment of Strategic Development Opportunity Areas

II.1.2)Main CPV code
71410000
II.1.3)Type of contract
Services
II.1.4)Short description:

Portsmouth City Council ('the council') on behalf of the Partnership for South Hampshire (PfSH) is seeking to appoint consultants to provide advice and support to assess potential strategic development opportunity areas.

PfSH requires:

1) A comparative assessment of strategic development options; and

2) A transport impact assessment and transport modelling to support the comparative assessment. Each commission is offered as a separate lot and bids may be submitted for one or both.

The cumulative value of the contracts is estimated to be in the region of GBP 200 000, however this may increase significantly in the event that additional services are required to complete the commissions and/or scope/term extension options are utilised. The initial contract period will be for 12 months however additional related services may be drawn down for a 3-year period from award of contract. The closing date for bid returns is 8 April 2020 at 10.00.

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenderers may submit variant bids on a combined lot award basis.

II.2)Description
II.2.1)Title:

Comparative Assessment of Strategic Development Options

Lot No: 1
II.2.2)Additional CPV code(s)
90711000
90712000
90712100
90713000
90712400
90711400
90711500
71410000
71600000
71700000
71900000
II.2.3)Place of performance
NUTS code: UKJ31
NUTS code: UKJ32
NUTS code: UKJ35
NUTS code: UKJ34
Main site or place of performance:

See Section 'II.2.14) Additional information' below for the list of local authorities which are members of PfSH.

II.2.4)Description of the procurement:

Portsmouth City Council ('the Council') acting as the contracting authority on behalf of the Partnership for South Hampshire (PfSH) is seeking to appoint consultants to provide consultancy advice and support to assess potential strategic development opportunity areas (SDOAs) in order to identify the most sustainable way to deliver new development in the sub-region through to 2036 and beyond. This lot is for the provision of comparative assessments of strategic development options. The work itself will be a key part of the evidence base that is part of a wider review of the 2016 spatial position statement and the production of a new joint strategy.

The study will comprise of:

• refining of current schedule of potential Strategic Development Opportunity Areas (SDOAs);

• initial analysis of individual locations to identify alternative strategies for development;

• sustainability appraisal;

• habitat Regulations Assessment (include Appropriate Assessment);

• consideration of additional aspects including landscape, ecology, biodiversity net gain, environmental net gain, green infrastructure opportunities, health and wellbeing, accessibility, flood risk, wastewater treatment, air quality, mix of uses, capacity, infrastructure, deliverability, viability and phasing.

The value of this contract is estimated to be in the region of GBP 75 000. In the event that additional data collection, data analysis or assessment of additional options or sites is required to complete the commission, the value of the contracts will increase accordingly. In addition, should the council or PfSH have future requirements for commissions that are similar in scope and technical expertise to the initial brief, the council and PfSH reserve the right to award this work to the winning bidder through this contract.

The initial contract term for both contracts will be for a period of 12 months with the possibility of extending the term by a further 24 months to a maximum term of 36 months, in increments to be agreed and subject to the performance and agreement of both parties.

The council is using the open procedure and the timetable is as follows:

Tender return deadline: 8 April 2020 at 10.00

Interview period (if required): 22 and 23 April 2020

Standstill starts: 28 April 2020

Standstill ends: 23.59 on 7 May 2020

Contract starts: 22 May 2020

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 75 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial contract term for both contracts will be for a period of 12 months with the possibility of extending the term by a further 24 months to a maximum term of 36 months, in increments to be agreed and subject to the performance and agreement of both parties.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Suppliers are invited to submit tenders for one or both of the lots. Suppliers choosing to submit tenders for both lots are invited to submit an additional variant bid that outlines the benefits (financial, technical, operational etc.) of awarding both contracts to one supplier. Variant bids will be evaluated on their own merits. The council is under no obligation to award on a combined basis and it reserves the right to award contracts to the most economically advantageous tenders.

The value of the contract is estimated to be in the region of GBP 75 000 for the initial 12 month term. However this may increase significantly above 10 % of the estimated value in the event that additional services are required to complete the commissions and/or options to extend the scope/term of the contract are utilised in accordance with Regulations 32 (9-12) and 72 (1)(e).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

— Hampshire County Council

— Portsmouth City Council

— Southampton City Council

— Winchester City Council

— Fareham Borough Council

— Gosport Borough Council

— Havant Borough Council

— Test Valley Borough Council

— East Hampshire District Council

— New Forest District Council

— Isle of Wight Council.

II.2)Description
II.2.1)Title:

Transport Impact Assessment and Transport Modelling to Support the Comparative Assessment

Lot No: 2
II.2.2)Additional CPV code(s)
90712100
90712000
71311200
71311210
71318000
71410000
71600000
71900000
71700000
II.2.3)Place of performance
NUTS code: UKJ31
NUTS code: UKJ32
NUTS code: UKJ34
NUTS code: UKJ35
Main site or place of performance:

See Section 'II.2.14) Additional information' below for the list of local authorities which are members of PfSH.

II.2.4)Description of the procurement:

Portsmouth City Council ('the council') on behalf of the Partnership for South Hampshire (PfSH) is seeking to appoint consultants to provide consultancy advice and support to assess potential strategic development opportunity areas (SDOAs) in order to identify the most sustainable way to deliver new development in the sub-region through to 2036 and beyond. PfSH requires a transport impact assessment and transport modelling to support the comparative assessment. The work itself will be a key part of the evidence base that is part of a wider review of the 2016 Spatial Position Statement and the production of a new Joint Strategy.

The study will comprise of:

• a separate evidence based study that will run in parallel to and informing the comparative assessment;

• transport Impact Assessment of each of the potential SDOAs;

• modelling of strategy options — this will require use of the Solent Sub-Regional Transport Model (SRTM);

• testing the preferred strategy.

The value of the contract is estimated to be in the region of GBP 125 000. In the event that additional data collection, data analysis or assessment of additional options or sites is required to complete the commission, the value of the contracts will increase accordingly. In addition, should the council or PfSH have future requirements for commissions that are similar in scope and technical expertise to the initial brief, the council and PfSH reserve the right to award this work to the winning bidder through this contract.

The initial contract term for both contracts will be for a period of 12 months with the possibility of extending the term by a further 24 months to a maximum term of 36 months, in increments to be agreed and subject to the performance and agreement of both parties.

PfSH is unable to enter into contract with the preferred bidder and therefore the contractual relationship will be with Portsmouth City Council.

The council is using the open procedure and the timetable is as follows:

Tender return deadline: 8 April 2020 at 10.00

Interview period (if required): 22 and 23 April 2020

Standstill starts: 28 April 2020

Standstill ends: 23.59 on 7 May 2020

Contract starts: 22 May 2020

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 125 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial contract term for both contracts will be for a period of 12 months with the possibility of extending the term by a further 24 months to a maximum term of 36 months, in increments to be agreed and subject to the performance and agreement of both parties.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Suppliers are invited to submit tenders for one or both of the lots. Suppliers choosing to submit tenders for both lots are invited to submit an additional variant bid that outlines the benefits (financial, technical, operational, etc.) of awarding both contracts to one supplier. Variant bids will be evaluated on their own merits. The council is under no obligation to award on a combined basis and it reserves the right to award contracts to the most economically advantageous tenders.

The value of the contract is estimated to be in the region of GBP 75 000 for the initial 12 month term. However this may increase significantly above 10 % of the estimated value in the event that additional services are required to complete the commissions and/or options to extend the scope/term of the contract are utilised in accordance with Regulations 32 (9-12) and 72 (1)(e).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

— Hampshire County Council

— Portsmouth City Council

— Southampton City Council

— Winchester City Council

— Fareham Borough Council

— Gosport Borough Council

— Havant Borough Council

— Test Valley Borough Council

— East Hampshire District Council

— New Forest District Council

— Isle of Wight Council

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/04/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 08/04/2020
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/03/2020