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Services - 119920-2020

Submission deadline has been amended by:  142829-2020
11/03/2020    S50    Services - Contract notice - Open procedure 

United Kingdom-Edinburgh: Construction consultancy services

2020/S 050-119920

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Hanover (Scotland) Housing Association
Postal address: 95 McDonald Road
Town: Edinburgh
NUTS code: UKM
Postal code: EH7 4NS
Country: United Kingdom
E-mail: cpt@hanover.scot
Telephone: +44 1315570598
Fax: +44 1315577424

Internet address(es):

Main address: http://www.hanover.scot

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework for Consultant Services for Cyclical and Planned Maintenance Works 2020-2024

Reference number: CR-H0430
II.1.2)Main CPV code
71530000
II.1.3)Type of contract
Services
II.1.4)Short description:

This tender exercise is being undertaken to establish a framework of appropriately qualified consultants to supply consultant services for cyclical and planned maintenance projects across Scotland over the next 4 (2 + 1 + 1) years.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

HSHA is limiting the number of lots that each contractor can bid for. We are looking to have at least 4 consultants awarded on to each lot and in order to achieve this we are only allowing each contractor to bid for a maximum of 3 lots in one selected area either North or South.

Please see attached ITT section 13 — Scope of the statement of requirements for full details on the limit of lots clauses.

II.2)Description
II.2.1)Title:

Lot 1: North — Architect Services

Lot No: 1
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Architect services for cyclical and planned maintenance projects across North of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: North — Principal Designer Services

Lot No: 2
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Principal designer services for cyclical and planned maintenance projects across North of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3: North — Project Manager Services

Lot No: 3
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Project manager services for cyclical and planned maintenance projects across North of Scotland over. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4: North — Quantity Surveyor Services

Lot No: 4
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Quantity surveyor services for cyclical and planned maintenance projects across North of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 5: North — Building Surveyor Services

Lot No: 5
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Building surveyor services for cyclical and planned maintenance projects across North of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 6: North — Structural and Civil Engineer Services

Lot No: 6
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Structural and civil engineer services for cyclical and planned maintenance projects across North of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 7: South — Architect Services

Lot No: 7
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Architect services for cyclical and planned maintenance projects across South of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

TThe framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 9: South — Project Manager Services

Lot No: 9
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Project manager services for cyclical and planned maintenance projects across South of Scotland over. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 8: South — Principal Designer Services

Lot No: 8
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Principal designer services for cyclical and planned maintenance projects across South of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 10: South — Quantity Surveyor Services

Lot No: 10
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Quantity surveyor services for cyclical and planned maintenance projects across South of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 11: South — Building Surveyor Services

Lot No: 11
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Building surveyor services for cyclical and planned maintenance projects across South of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 12: South — Structural and Civil Engineer Services

Lot No: 12
II.2.2)Additional CPV code(s)
71530000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

As per attached map for North/South split.

II.2.4)Description of the procurement:

Structural and civil engineer services for cyclical and planned maintenance projects across South of Scotland. These projects are likely to include (but will not be limited to) re-roofing work, re-rendering, cladding repairs/replacement, external insulation, window replacements, alteration works, small extensions, upgrades to individual properties or refurbishments to development level. HSHA however, cannot guarantee any spend or any works under this framework. Kitchen and bathroom upgrades may not require services from consultants and may be managed internally by the Association’s maintenance officers if deemed appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be for a 2-year period with the option to extend for two single 1 year periods solely at HSHA discretion to a maximum of 4 years.

The contract will be subject to review on a regular basis and satisfactory performance against published key performance indicators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

All as detailed in the ITT.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

All as detailed in the ITT.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

All as detailed in the ITT.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

All as detailed in the ITT.

III.2.2)Contract performance conditions:

All as detailed in the ITT and attached KPI's.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/04/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/04/2020
Local time: 12:00
Place:

HSHA Head Offices.

Information about authorised persons and opening procedure:

Irene Saunders BIM,

Will Anderson PM.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

All as per the ITT.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please ensure that you carefully and comprehensively read the ITT and follow the specific instructions given in connection with the completion of the pass/fail ESPD and the quality response required. Please also ensure that all pricing schedules are fully completed and return in the post-box as an Excel document not as a PDF.

Failure to pass all the ESPD criteria will result in your removal from the tender process and HSHA will not score or assess the quality and price schedules.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=617083

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

1HSHA reserve the right to include to any project a set of community benefits, these may range from contribution to a community benefit fund based on % of spend and/or support for local or national community works, community support or environmental projects.

(SC Ref:617083)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Sheriff Court House
Postal address: 27 Chambers Street
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom

Internet address: https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/03/2020