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231901-2021 - Belgium-Brussels: Production, Priority-purchasing Options and Supply of Covid-19 Vaccines, Including Adapted Vaccines to SARS-CoV-2 Variants and Paediatric Formulations of such Vaccines for EU Member States
United Kingdom-London: Offsite document storage and ancillary services
Section I: Contracting authority
Section II: Object
Offsite document storage and ancillary services
The Agency requires the provision of secure offsite storage of its current and historical records in the form of paper documents, CD-ROMs and media tapes; retrieval services; a document destruction service to match the Agency's retention schedule; the scanning of archived documents — digitisation and ancillary services related to document management as and when required e.g. preservation measures to guarantee integrity of documents, reorganisation and sorting of files, and any other service as may be identified over time to meet the Agency's document management policy. The Agency also requires the removal of its offsite archives from the current location in the UK to the new provider's premises.
For full description please see section 3 of the technical specifications (procurement documents).
Please note that the contract will be concluded for an initial period of 6 years, followed by 2 possible renewals, each of 2 years.
Section III: Legal, economic, financial and technical information
As stated in the procurement documents.
Section IV: Procedure
European Medicines Agency, 30 Churchill Place, Canary Wharf, London E14 5EU, United Kingdom.
Maximum of 1 representative per tenderer is permitted to be present at the opening. For security reasons, tenderers must register within the given deadline (please see the Invitation to Tender letter) to be allowed to attend the opening session.
Section VI: Complementary information
Please note that only 1 tender per tenderer may be submitted.
You may submit any observations concerning the award procedure to the Contracting Authority indicated under Heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.