Services - 120752-2018

20/03/2018    S55

Poland-Warsaw: Aerial Surveillance Services for Border & Coast Guard Function

2018/S 055-120752

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Frontex — European Border and Coast Guard Agency
Postal address: Plac Europejski 6
Town: Warsaw
NUTS code: PL911 Not specified
Postal code: 00-844
Country: Poland
E-mail: procurement@frontex.europa.eu
Telephone: +48 222059500
Fax: +48 222059501
Internet address(es):
Main address: www.frontex.europa.eu
I.1)Name and addresses
Official name: Frontex — European Border and Coast Guard Agency
Postal address: Plac Europejski 6
Town: Warsaw
NUTS code: PL911 Not specified
Postal code: 00-844
Country: Poland
E-mail: procurement@frontex.europa.eu
Telephone: +48 222059500
Fax: +48 222059501
Internet address(es):
Main address: www.frontex.europa.eu
I.2)Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

The Contract shall be governed by Union law, complemented, where necessary, by the national substantive law of Poland.

I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3361
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: Frontex — European Boarder and Coast Guard Agency
Postal address: Plac Europejski 6
Town: Warsaw
Postal code: 00-844
Country: Poland
E-mail: procurement@frontex.europa.eu
NUTS code: PL911 Not specified
Internet address(es):
Main address: http://frontex.europa.eu/
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Defence

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Aerial Surveillance Services for Border & Coast Guard Function

Reference number: Frontex/OP/104/2018/JL/MS
II.1.2)Main CPV code
60440000 Aerial and related services
II.1.3)Type of contract
Services
II.1.4)Short description:

The global objective of this tender is to enable Frontex and EFCA to have at their disposal aerial surveillance equipment, with a high level of deployability and availability that should permit these agencies to cover their requirements for operational surveillance capability.

The scope of this tender is to establish a Framework Contract (FWC) with re-opening of competition, in order to acquire Aerial Surveillance Services, which should include assets and experts. Frontex and EFCA seek medium term cooperation with a minimum of 3 and a maximum of 10 Contractors providing Aerial Surveillance in each of the Lots of the FWC, offering the best “value for money”, and able to sustain readiness for cost-efficient surveillance services, termed competitive Specific Contracts, along the duration of the FWC.

II.1.5)Estimated total value
Value excluding VAT: 27 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Land Area Aerial Surveillance

Lot No: 1
II.2.2)Additional CPV code(s)
60440000 Aerial and related services
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

The EU Member State or Third Country where the Base Airport is situated.

II.2.4)Description of the procurement:

The Contractor shall provide the Contracting Authority with land surveillance flights in a pre-defined Service Deployment Area, within a specific timeframe. The purpose of the surveillance is to report objects and events of interest to a Coordination Centre designated by the Contracting Authority. The Service Deployment Area, timeframe, and objects/events of interest will be identified in advance in the Specific Contract. These services can be provided by either fixed or rotary wing platforms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The FWC is concluded for 2 years renewable once for another 2 years and have a maximum total duration of four years. The extension will be automatically applied unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Coastline Maritime Area Aerial Surveillance

Lot No: 2
II.2.2)Additional CPV code(s)
60440000 Aerial and related services
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

The EU Member State or Third Country where the Base Airport is situated.

II.2.4)Description of the procurement:

The Contractor shall provide the Contracting Authority with Coastline surveillance flights in a predefined Service Deployment Area, within a specific timeframe. This service will support activities in the Territorial Sea of the Host Member State, following a coast band of, typically, 100 nautical miles length and going inside the sea up to 24 nautical miles. Purpose of the surveillance is to report objects and events of interest to a Coordination Centre designated by the Contracting Authority. The Service Deployment Area, timeframe, and objects/events of interest will be identified in advance in the Specific Contract. These services can be provided by either fixed or rotary wing platforms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The FWC is concluded for 2 years renewable once for another 2 years and have a maximum total duration of 4 years. The extension will be automatically applied unless one of the parties receives formal notification to the contrary at least three months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Mid-Range Maritime Area Aerial Surveillance — data sharing via Remote Mission Portal

Lot No: 3
II.2.2)Additional CPV code(s)
60440000 Aerial and related services
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

The EU Member State or Third Country where the Base Airport is situated.

II.2.4)Description of the procurement:

The Contractor shall provide the Contracting Authority with Mid-Range surveillance flights in a predefined Service Deployment Area, within a specific timeframe. This service may support surveillance activities also in international waters up to 200 nautical miles away from a base airport. Purpose of the surveillance is to report objects and events of interest to a Coordination Centre designated by the Contracting Authority. The Service Deployment Area, timeframe, and objects/events of interest will be identified in advance in each Specific Contract. These services can be provided only by fixed wing platforms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The FWC is concluded for two years renewable once for another 2 years and have a maximum total duration of 4 years. The extension will be automatically applied unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Long-Range Maritime Area Aerial Surveillance – data sharing via Remote Mission Portal

Lot No: 4
II.2.2)Additional CPV code(s)
60440000 Aerial and related services
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

The EU Member State or Third Country where the Base Airport is situated.

II.2.4)Description of the procurement:

The Contractor shall provide the Contracting Authority with Long-Range surveillance flights in a predefined Service Deployment Area, within a specific timeframe. This service may support surveillance activities in international waters 300 nautical miles away from a suitable airport. Purpose of the surveillance is to report objects and events of interest to a Coordination Centre designated by the Contracting Authority. The Service Deployment Area, timeframe, and objects/events of interest will be identified in advance in each Specific Contract. These services can be provided only by fixed wing platforms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 5 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The FWC is concluded for 2 years renewable once for another 2 years and have a maximum total duration of 4 years. The extension will be automatically applied unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Mid-Range Maritime Area Aerial Surveillance — data sharing via direct data streaming

Lot No: 5
II.2.2)Additional CPV code(s)
60440000 Aerial and related services
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

The EU Member State or Third Country where the Base Airport is situated.

II.2.4)Description of the procurement:

The Contractor shall provide the Contracting Authority with Mid-Range surveillance flights in a predefined Service Deployment Area, within a specific timeframe. This service may support surveillance activities also in international waters up to 200 nautical miles away from a base airport. Purpose of the surveillance is to report objects and events of interest to a Coordination Centre designated by Frontex. The Service Deployment Area, timeframe, and objects/events of interest will be identified in advance in each Specific Contract. These services can be provided only by fixed wing platforms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 9 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The FWC is concluded for 2 years renewable once for another 2 years and have a maximum total duration of 4 years. The extension will be automatically applied unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Long-Range Maritime Area Aerial Surveillance — data sharing via direct data streaming

Lot No: 6
II.2.2)Additional CPV code(s)
60440000 Aerial and related services
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

The EU Member State or Third Country where the Base Airport is situated.

II.2.4)Description of the procurement:

The Contractor shall provide the Contracting Authority with Long-Range surveillance flights in a predefined Service Deployment Area, within a specific timeframe. This service may support surveillance activities in international waters farther than 200 nautical miles away from the base airport. Purpose of the surveillance is to report objects and events of interest to a Coordination Centre designated by the Contracting Authority. The Service Deployment Area, timeframe, and objects/events of interest will be identified in advance in each Specific Contract. These services can be provided only by fixed wing platforms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The FWC is concluded for 2 years renewable once for another 2 years and have a maximum total duration of 4 years. The extension will be automatically applied unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The tenderer‘s legal capacity will be evaluated using the following criteria: the tenderer is asked to prove that they are authorised to perform the contract under the national law.

Evidence required: The tenderer shall provide as evidence a copy of a certificate of professional or commercial registration legally imposed by the country in which the Tenderer is established. If the Tenderer is not required or permitted to enrol in such a register for reasons of his statute or legal status, an explanation should be provided.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/04/2018
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/04/2018
Local time: 11:00
Place:

Frontex HQ, Warsaw, Poland.

Information about authorised persons and opening procedure:

Tenderers’ representatives are welcome (max. 1 person per tenderer). Please inform Frontex in advance via e-mail addressed to: procurement@frontex.europa.eu about your planned participation.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The contracting authority reserves the right to:

— conduct exceptional negotiated procedure in accordance with Art.134.1(e) of Rules of application to increase the financial ceiling of particular Lot(s), and consequently to sign a relevant Amendment to the FWC with these contractors who agree on such financial ceiling increase, if such a need occurs.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergruenewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.5)Date of dispatch of this notice:
08/03/2018