Supplies - 121290-2015

08/04/2015    S68    European Court of Auditors - Supplies - Contract notice - Open procedure 

Luxembourg-Luxembourg: Crockery for collective catering and kitchen utensils; crockery and equipment for formal service; technical and electrical equipment, and restaurant linen

2015/S 068-121290

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Court of Auditors
12, rue Alcide de Gasperi
For the attention of: Tendering Procedure and Contracts Department
1615 Luxembourg
Luxembourg
Telephone: +352 4398-47611
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46667

Internet address(es):

General address of the contracting authority: http://www.eca.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=790

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: European Court of Auditors
12, rue Alcide de Gasperi
For the attention of: Reception
1615 Luxembourg
Luxembourg
Telephone: +352 4398-1
Fax: +352 4398-46946
Internet address: http://www.eca.europa.eu

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Crockery for collective catering and kitchen utensils; crockery and equipment for formal service; technical and electrical equipment, and restaurant linen.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: Luxembourg.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 210 000 EUR
II.1.5)Short description of the contract or purchase(s)
The European Court of Auditors is planning to award a framework contract for the supply of crockery for collective catering and kitchen utensils, crockery and equipment for formal service, technical equipment, and restaurant linen.
The contract is divided into several lots:
— lot 1 supply of crockery for collective catering and kitchen utensils,
— lot 2 supply of crockery and equipment for formal service,
— lot 3 supply of technical and electrical equipment and machinery, and after-sales service,
— lot 4 supply of restaurant linen.
II.1.6)Common procurement vocabulary (CPV)

39220000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of crockery for collective catering and kitchen utensils
1)Short description
2)Common procurement vocabulary (CPV)

39220000

3)Quantity or scope
Estimated value excluding VAT: 80 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Supply of crockery and equipment for formal service
1)Short description
2)Common procurement vocabulary (CPV)

39220000

3)Quantity or scope
Estimated value excluding VAT: 20 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Supply of technical and electrical equipment and machinery, and after-sales service
1)Short description
2)Common procurement vocabulary (CPV)

39220000

3)Quantity or scope
Estimated value excluding VAT: 95 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Supply of restaurant linen
1)Short description
2)Common procurement vocabulary (CPV)

39220000

3)Quantity or scope
Estimated value excluding VAT: 5 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
A service framework contract shall be set up between the contractor and the Court, which will be implemented via specific contracts (hereinafter 'purchase orders').
All services will be invoiced to the Court of Auditors in accordance with the price offer submitted by the successful tenderer and the purchase order sent to the tenderer.
The Court undertakes to pay the contractor the sums due under the contract within 30 days of receiving the invoice. It should be noted that the party contracting with the Court will be responsible for the correct application of rules concerning the imposition of VAT. The European Court of Auditors is exempt from VAT in accordance with Articles 3 and 4 of the provisions of the Protocol on the Privileges and Immunities of the European Union annexed to the Treaty of the European Union and the Treaty on the Functioning of the European Union, signed in Lisbon on 13.12.2007 (Protocol No 7).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenders may be submitted individually or in association with third parties. If tenders are submitted by a grouping of contractors, then all members of said grouping must be jointly and severally liable for performance of the contract. However, 1 member must be appointed as the party responsible for performance of the contract.
The procurement procedure and implementation of the framework contract shall be governed by Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (hereinafter 'the Financial Regulation') and Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union (hereinafter 'the rules of application of the Financial Regulation').
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: tenderers and any subcontractors must demonstrate that they are not in any of the situations described in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002, which would exclude them from participating in contracts financed by the budget of the European Union. As proof thereof, the tenderer must enclose with his tender a duly completed solemn declaration, dated and signed by the person authorised to represent him.
Tenderers must provide proof of their legal personality. It will be assessed on the basis of the information provided by the following document:
— tenderers must furnish proof that they are authorised to carry out the activity in the contract by providing proof of entry on the professional or trade registry or with the Chamber of Commerce under the conditions laid down by legislation in the country in which the tenderer resides.
If the identity of the representative duly authorised to bind the company and/or the grouping does not result from the proof of enrolment on the professional or trade register, tenderers must provide a document stating the representative duly authorised to bind the company and/or the grouping.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: tenderers must prove that they have sufficient economic and financial capacity to perform the framework contract.
In order to verify these criteria, the tender shall include the tenderer's overall annual turnover (all his activities taken together) and the annual turnover concerning the services involved in the contract realised during the past 3 financial years with relevant extracts from annual accounts for these financial years.
If, for some exceptional reason which the contracting authority considers to be justified, the tenderer is unable to produce the references required, he is permitted to provide evidence of his economic and financial capacity by any other means which the contracting authority deems suitable.
Minimum level(s) of standards possibly required: the tenderer whose average annual turnover in similar services over the past 3 financial years was 40 000 EUR (lots 1 and 3), 10 000 EUR (lot 2), or 4 000 EUR (lot 4) shall be deemed to meet this selection criterion. The amounts are to be added together depending on the number of lots for which the tenderer wishes to apply (for example: for a tenderer applying for lots 1, 2 and 3 the turnover must be at least 90 000 EUR; for tenders for lots 2 and 4, the amount must be at least 14 000 EUR).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
tenderers must demonstrate sufficient technical and professional capacity allowing them to carry out the framework contract in accordance with the contractual provisions, given the estimated value and size of the orders.
Tenderers deemed to have the capacity required will be those who have delivered similar supplies in the past 3 years.
To this end, tenderers must provide a list of principal deliveries of supplies over the past 3 years, indicating the type of supplies, the values, dates and recipients, public or private, and the name and contact details of the contract manager for the client. If the recipient of such goods was a contracting authority, economic operators shall furnish proof in the form of certificates issued or countersigned by the competent authority.
Minimum level(s) of standards possibly required:
tenderers deemed to have the capacity required will be those who have delivered similar supplies in the past 3 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
AO 357.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.5.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 22.5.2015 - 10:00

Place:

12, rue Alcide de Gasperi, Luxembourg (Kirchberg), LUXEMBOURG.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: tenderers or their representative wishing to attend the opening of tenders, scheduled for 22.5.2015 (10:00) at 12, rue Alcide de Gasperi, Luxembourg (Kirchberg), LUXEMBOURG, must confirm this in writing (e-mail: eca-procurement.service@eca.europa.eu fax +352 4398-46667) by 21.5.2015 (12:00) at the latest, and must provide their due authorisation to represent their company or the consortium. Only 1 person per company/consortium may attend.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): general budget of the European Union.
VI.3)Additional information
Any additional information will be transmitted via the 'e-Tendering' platform.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
Luxembourg
E-mail: ecj.registry@curia.europa.eu
Internet address: http://www.curia.europa.eu

Body responsible for mediation procedures

European Ombudsman
1 avenue du Président Robert Schuman, PO Box 403
67001 Strasbourg
France
E-mail: eo@ombudsman.europa.eu
Internet address: http://www.ombudsman.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

European Court of Auditors, Tendering Procedure and Contracts Department
12, rue Alcide de Gasperi
1615 Luxembourg
Luxembourg
E-mail: eca-procurement.service@eca.europa.eu
Internet address: http://www.eca.europa.eu/en/Pages/ecadefault.aspx

VI.5)Date of dispatch of this notice:
27.3.2015