Services - 122092-2019

15/03/2019    S53    - - Services - Contract notice - Open procedure 

United Kingdom-Inverness: Office cleaning services

2019/S 053-122092

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Inverness College UHI
1 Inverness Campus
United Kingdom
Contact person: Derek Cowie
Telephone: +44 1463273256
NUTS code: UKM6

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Cleaning Services for Inverness College UHI

Reference number: CS-IC-1204
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Type from contract strategy.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM62
Main site or place of performance:


II.2.4)Description of the procurement:

College requires a contractor to provide — take from contract strategy.

Main College Site + ELCC + SSF.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

A provision may be allowed for an additional 2 x 1 years option to extend based on contractors performance.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Qualification Envelope [ESPD Scotland] V1.13

Acceptance of documentation:

Main contractor — to be completed on PCS-T.

Subcontractors to be completed on Appendix N.

Part II: A About the bidder: Identification.

Part II: B Information about representatives of the bidder.

Part II: D Information concerning subcontractors on whose capacity the bidder does not rely.

Part III: A Grounds relating to criminal convictions.

Part III: B Grounds relating to the payment of taxes or social security contributions.

Part III: C Blacklisting.

Part III: D Grounds relating to insolvency, conflicts of interests or professional misconduct.

Part IV: B Economic and financial standing (i) Financial Turnover and (ii).

Insurance levels.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please refer to Appendix L — Contract KPI's and SLA contract requirements.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 132-243578
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/04/2019
Local time: 12:00

Inverness College UHI.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Contract start date: 1.11.2019 based on a contract duration of 3 years with 2 x 1 year options to extend.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Contractors must complete the ESPD questionnaire within the PCS-T system and submit an ESPD response as per Appendix N — Subcontractor ESPD Response, for each proposed subcontractor to be used.

Please refer to question within 4B.6 of the ESPD and Economic and financial standing section of the Contract Notice. The following evidence will be requested with tender submissions in order to conduct analysis of organisation’s financial standing:

— contractors are required to submit 2 years audited accounts, or equivalent before the tender submission deadline. Alternatively, if you are unable to provide the required accounting information — e.g. a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the contract.

Information provided for ESPD Part III and IV will be assessed on a Pass/Fail basis, where:

Pass = meets requirements as stated in Contract Notice;

Fail = does not meet requirements as stated in Contract Notice.

The relevant accounts information should be uploaded to PCS-T in the general attachments area of the Commercial Envelope.

In summary the following must be completed and returned/submitted as stated within the ESPD and ITT documents:

— ESPD questionnaire with PCS-T including confirmation of required insurances — by tender deadline,

— 2 years audited accounts or equivalent as detailed above — by tender deadline.

Contractor is to provide financial accounts for the last 3 years.

Contractor must hold employer's (compulsory).

Liability insurance = 5 000 000 GBP.

Product liability insurance = 5 000 000 GBP.

Public liability insurance = 5 000 000 GBP.

A site visit will take place on Wednesday 21.3.2019, please confirm your attendance via the Public Contracts Scotland mailbox no later than by 18.3.2019, 12:00 noon.


Appendix A — Form of Tender;

Appendix B — Freedom of Information;

Appendix C — Supply Chain Code of Conduct;

Appendix D — Data Sharing Agreement;

Appendix E — Floor Layout Plan Main Campus Level G;

Appendix F — Floor Layout Plan Main Campus Level 1;

Appendix G — Floor Layout Plan Main Campus Level 2;

Appendix H — Floor Layout Plan ELCC/Nursery;

Appendix I — Floor Layout Plan SSF + Block E;

Appendix J — Floor Layout Plan SSF Tractor Shed (Toilet Block);

Appendix K — Pricing Schedule;

Appendix L — KPI and SLA Contract Model;

Appendix M — Technical Questionnaire;

Appendix N — Sub-contractors ESPD (Scotland) V1.13;

Appendix O — Inverness College UHI Contract Terms and Conditions;

Appendix P — TUPE Data Information;

Appendix Q — PVG Confirmation.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12914

For more information see:

(SC Ref:573378)

VI.4)Procedures for review
VI.4.1)Review body
Inverness College UHI
1 Inverness Campus
United Kingdom
Telephone: +44 1463273256

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: