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Palvelut - 123127-2018

21/03/2018    S56    Agencies - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: Single Framework Contract for the organisation of events, EU pavilions/stands and promotion actions in third countries

2018/S 056-123127

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Chafea
Postal address: Drosbach building A03/41
Town: Luxembourg
NUTS code: LU000
Postal code: L-2920
Country: Luxembourg
Contact person: Ralitsa Yovcheva-Hahn

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Single Framework Contract for the organisation of events, EU pavilions/stands and promotion actions in third countries

Reference number: Chafea/2018/AGRI/01
II.1.2)Main CPV code
79952000 - QA10 - QA11 - QA12
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this contract is to provide services for the organisation of events, promotion actions and EU pavilions/stands in third countries.

The services requested will mainly be within the context of the promotion of agricultural products: High-level business delegations; Seminars, workshops and other similar events; EU pavilions/stands at trade fairs in third countries; food tastings, display of EU agricultural products, event sponsorship, tastings at points-of-sale.

II.1.5)Estimated total value
Value excluding VAT: 22 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: 00
Main site or place of performance:

Third countries outside the EU.

II.2.4)Description of the procurement:

As a result of the present procurement procedure, Chafea, in accordance with its mandate, will sign single FWC with the awarded contractor.

During the validity of the FWC, Chafea might order services and sign the ensuing specific contracts or order forms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 22 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract may be automatically renewed up to 1 time for further 24 months under the same conditions. The total duration of the Framework contract shall not exceed 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Promotion of Agricultural Policy; Better Training for Safer Food Initiative
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 016-031823
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/04/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/05/2018
Local time: 10:00

Chafea premises, 12, rue Guillaume Kroll, Drosbach building, meeting room A03/043, Luxemburg.

Information about authorised persons and opening procedure:

A maximum of 2 representatives per tender can attend the opening of tenders as provided in Section IV.2.7 of the contract notice. For organisational and security reasons, the tenderer must provide the full name and ID or passport number of the representatives at least 3 working days in advance to:

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union
Postal address: Boulevard Konrad Adenauer Kirchberg
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: