Results of the procurement procedure
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.4)Type of the contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Accommodation for People on Probation - West Midlands Accommodation Gap (WMAG)
Reference number: prj_7739
II.1.2)Main CPV code75231240 Probation services
II.1.3)Type of contractServices
II.1.4)Short description:
Accommodation services in the West Midlands region, across dispersed locations, suitable for people on probation (both in the community and prison leavers) who would otherwise be homeless.
Accommodation to POP is fundamental to an individual's rehabilitation and to lowering the risk of reoffending; decreasing the harm posed to the public. Accommodation provision provides security and stability which, in turn, allows POP to seek work more effectively which consequently decreases the likelihood of offending. It is also a core government ambition to eradicate homelessness by 2024; an ambition which has statutory footing in the Homelessness Reduction Act 2017 which places duties on local authorities to address homelessness. This contract will place a key role in meeting these aims and ambitions.
POP who are deemed high risk are to be prioritised. We are seeking at least 50% of bed spaces to be single units. Other accommodation can include up to four-bed houses of multiple occupancy (HMOs
II.1.6)Information about lotsThis contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 600 600.00 GBP
II.2)Description
II.2.2)Additional CPV code(s)75231240 Probation services
II.2.3)Place of performanceNUTS code: UKG West Midlands (England)
Main site or place of performance:
West Midlands Probation Service
II.2.4)Description of the procurement:
The Contract requires the Provider to achieve the following outcomes:
- POP are provided suitable accommodation on release from custody on licence or while under probation supervision in the community;
- strive for the provision and facilitation of long-term accommodation and assisting in the removal of barriers to long-term accommodation;
- provide accommodation which is suitable for the individual person on probation and does not jeopardise their rehabilitation;
- provide accommodation which complies with any statutory, regulatory or MOJ-specific provisions or guidance;
- work collaboratively and efficiently with various organisations and public entities to guarantee the best service for the people on probation at the best cost for the Authority; and
- contribute to the government ambition of eradicating homelessness.
II.2.5)Award criteriaPrice
II.2.11)Information about optionsOptions: yes
Description of options:
The Authority has established a Probation Services Dynamic Framework (PSDF) to purchase services to deliver rehabilitation and resettlement interventions under the 'Light Touch Regime' (2020/S 114-277986)
The Authority sought a Provider for this requirement in October 2021 by running a Call-Off Competition (COC) (ITT_5586) through the PSDF. No compliant bids were received, resulting in a failed competition. Pursuant to regulation 32(2)(a) of the Public Contracts Regulations 2015 the MOJ intends to directly award this contract by the negotiated procedure without prior publication. The initial conditions of the contract will not be substantially altered from the conditions published at ITT_5586.
Response Accommodation have demonstrated to the Authority through market engagement and requests for information that they have the technical capabilities and capacity to deliver the requirements. The Authority published a VEAT notice on the Find a Tender service on 16 December 2021 to notify of it's intention to award this contract to Response Accommodation on a short-term basis (6-month fixed term, no extension options), to avoid a possible gap in services to people on probation and the community.
For the purposes of Regulation 99 of the Public Contracts Regulations 2015, as amended by the Public Procurement (Amendment etc.) (EU Exit) Regulations 2020/1319, a 10 day standstill period was observed, ending on 29 December 2021. This notice serves as publication of the contract being awarded as proposed in the VEAT (Publication reference: 2021/S 000-031517)
To ensure maximum transparency, the Authority has also decided to publish this Award notice in the Official Journal (OJEU).
Further engagement may be conducted with the market over the coming months with a view to developing a strategy for the Authority to procure these services effectively in the future.
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Pursuant to regulation 32(2)(a) of the Public Contracts Regulations 2015 the MOJ intends to directly award this contract by the negotiated procedure without prior publication. The initial conditions of the contract have not been substantially altered from the conditions published at ITT_5586.
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureAward of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
Explanation:
The Authority sought a Provider for this requirement in October 2021 by running a Call-Off Competition (COC) (ITT_5586) through the Probation Services Dynamic Framework. No compliant bids were received, resulting in a failed competition. Pursuant to regulation 32(2)(a) of the Public Contracts Regulations 2015 the MOJ intends to directly award this contract by the negotiated procedure without prior publication. The initial conditions of the contract will not be substantially altered from the conditions published at ITT_5586
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
Section V: Award of contract
Title:
Accommodation for People on Probation - West Midlands Accommodation Gap (WMAG)
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:29/12/2021
V.2.2)Information about tendersNumber of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorOfficial name: Response Accommodation Limited
Town: Medbourne
NUTS code: UKF22 Leicestershire CC and Rutland
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 600 600.00 GBP
Total value of the contract/lot: 600 600.00 GBP
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
the Supplier is entitled to sub-contract its obligations under this Call-Off Contract with the prior consent of the Customer.
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review bodyOfficial name: High Court
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation proceduresOfficial name: High Court
Town: London
Country: United Kingdom
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Please see; https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement.
A copy of all complaints should be sent to the Commercial and Contract Management Directorate (CCMD) Compliance team commercialcompliance@justice.gov.uk and ProbationDynamicFramework@justice.gov.uk
We acknowledge all complaints in writing within five working days and aim to respond within ten working days. If a full response cannot be issued within this timescale we will let you know how long it will take.
We monitor and report on the complaints we have received and our goal is to learn from them and improve our processes.
Information to accompany a complaint
If you have a comment or complaint about any aspect of a current/recent procurement round please provide in writing full details of the procurement round you are referring to including if possible:
- Any reference details
- Goods / service being tendered/contracted for
- Contact details of the relevant commercial contract manager or team
If you are not satisfied with your reply, you may contact the person who responded to your initial complaint, or another contact point named in our response to you. Your complaint will be acknowledged in writing within five working days of receipt.
If you are still dissatisfied, depending on its nature, we may refer your complaint to the Legal Services Directorate if appropriate. Your complaint will be acknowledged in writing within five working days of receipt.
VI.5)Date of dispatch of this notice:03/03/2022