Services - 123542-2017

04/04/2017    S66    Council of the European Union - Services - Contract notice - Open procedure 

Belgium-Brussels: Preventive maintenance, repair and adaptation of facade-cleaning installations at the Justus Lipsius and LEX Buildings

2017/S 066-123542

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, General Secretariat
Postal address: rue de la Loi 175
Town: Bruxelles
NUTS code: BE100
Postal code: 1048
Country: Belgium
Contact person: Procurement Coordination Unit
E-mail: tendering@consilium.europa.eu
Telephone: +32 22818062
Fax: +32 22800262

Internet address(es):

Main address: http://www.consilium.europa.eu/

Address of the buyer profile: http://www.consilium.europa.eu/contacts/procurement

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2343
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2343
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Preventive maintenance, repair and adaptation of facade-cleaning installations at the Justus Lipsius and LEX Buildings.

Reference number: UCA 17/010.
II.1.2)Main CPV code
50700000 - IA23
II.1.3)Type of contract
Services
II.1.4)Short description:

Setting up of a framework contract, to run for 4 years + 1 period of 1 year, for preventive and corrective maintenance as well as adaptation works for facade-cleaning systems at 2 buildings of the General Secretariat of the Council of the European Union (GSC):

— the GSC's Justus Lipsius Building — rue de la Loi 175, 1040 Brussels,

— the GSC's LEX Building — rue de la Loi 145, 1040 Brussels.

II.1.5)Estimated total value
Value excluding VAT: 1.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
51511300
II.2.3)Place of performance
NUTS code: BE1
II.2.4)Description of the procurement:

Setting up of a framework contract, to run for 4 years + 1 period of 1 year, for preventive and corrective maintenance as well as adaptation works for facade-cleaning systems at the Justus Lipsius Building — rue de la Loi 175, 1040 Brussels, and the LEX Building — rue de la Loi 145, 1040 Brussels.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 1.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

renewal by tacit agreement for 1 period of 1 year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: see point VI.3) Additional information.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/05/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 16/05/2017
Local time: 11:00
Place:

Council of the European Union, rue de la Loi 175, 1048 Bruxelles, BELGIUM.

The opening of tenders may be postponed, at short notice, owing to unforeseen events occurring in the General Secretariat's buildings on the day on which the tender opening session is initially scheduled.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contract duration (4 years + renewal by tacit agreement for 1 period of 1 year) is justified by the following:

— the complex nature and scale of the cradle installations require the service provider to have in-depth knowledge of the equipment and know-how that can only be acquired after a relatively long period of time.

In order to ensure the continuity of activities taking place in the building and guarantee the safety of users (mainly the window cleaners), it is necessary to be able to count on the reliability and efficiency of the services provided, which will greatly depend on the experience that the service provider has acquired on site.

During the 3 years following conclusion of the initial contract, the Secretariat may use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice for new services involving a repetition of similar services which comply with the basic project referred to in this contract as described in point II.1.4.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of notice being given to the plaintiff or, should no notice be given, within 2 months of the date on which the matter in question became known. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

The procedural time limits are extended on account of distance by a single period of 10 days, whatever the relevant party's usual place of residence or domicile.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, General Secretariat
Postal address: rue de la Loi 175/Wetstraat 175
Town: Brussels
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 2-281-8062
Fax: +32 2-2800262

Internet address: http://www.consilium.europa.eu/en/general-secretariat/public-procurement/

VI.5)Date of dispatch of this notice:
23/03/2017