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Varer - 123935-2022

Unrevised Machine Translation

09/03/2022    S48

Denmark-Ribe: ID cards

2022/S 048-123935

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Færdselsstyrelsen
National registration number: 40850031
Postal address: Sorsigvej 35
Town: Ribe
NUTS code: DK0 Danmark
Postal code: 6760
Country: Denmark
Contact person: Sabrina Lechenmayer
E-mail: sale@kfst.dk
Internet address(es):
Main address: https://www.ethics.dk/ethics/eo#/98de3e1d-5b47-44e0-95fe-346f536818f1/homepage
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ethics.dk/ethics/eo#/98de3e1d-5b47-44e0-95fe-346f536818f1/publicMaterial
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.ethics.dk/ethics/eo#/98de3e1d-5b47-44e0-95fe-346f536818f1/homepage
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Procurement of contract with one supplier for the production, personalisation and distribution of tachograph cards, generation 2 version 2

II.1.2)Main CPV code
22455000 ID cards
II.1.3)Type of contract
II.1.4)Short description:

The Danish Road Safety and Transport Agency is responsible for issuing tachograph cards in Denmark and must issue a tender for the production, personalisation and distribution of tachograph cards, generation 2, version 2.

The contract covers the four types of tachograph cards: driver cards, control cards, shielded cards and company cards. The supplier must also be able to produce special and test cards.

The contract includes an establishment phase during which the design of tachograph cards is defined, type approvals are obtained, the required documents are drawn up, etc., as specified in the tender documents.

After the deadline for setting up, the Danish Road Safety and Transport Agency expects to purchase the following number of tachograph cards per year, based on an average of consumption for 2019-2021:

— Driver cards: 18.850 cards

— Control cards: 100 cards

— Workshop cards: 785 cards

— Company cards: 3.285 cards

The supplier shall provide all tachograph cards ordered for the duration of the contract after the establishment phase.

The contracting authority expects the annual average to fluctuate by ± 15 per cent.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
22450000 Security-type printed matter
72310000 Data-processing services
II.2.3)Place of performance
NUTS code: DK0 Danmark
II.2.4)Description of the procurement:

The procurement takes the form of a negotiated procedure in which the contracting authority expects to pre-qualify 3 candidates to submit initial tenders.

Upon receipt of the initial tenders, the contracting authority shall hold individual negotiation meetings with all tenderers who have submitted an initial tender in due time. It is expected that a 2-hour negotiating session will be held with each tenderer. The negotiations shall be conducted in accordance with the principle of equal treatment and all tenderers shall be awarded the same time for negotiations with the contracting authority.

The negotiations are held virtually via Teams and are conducted in Danish or English.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Kvalitet / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

The procuring entity has the option to renew the contract by twice one year on unchanged terms. The entity’s option shall be triggered by written notice to the supplier not later than 6 months before the end of the contract with effect for one year at a time.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

The contracting authority expects to select 3 candidates to submit a tender. If more than 3 suitable applications are received, the contracting entity will limit the number on the basis of the following objective and non-discriminatory criteria:

The selection of the candidates invited to submit a tender will be preceded by an assessment of which candidates have documented the most relevant references in the ESPD, Part IV, Section C, demonstrating as much as possible experience in similar tasks as the contract tendered, including the number of maps produced, the comparability of the subject matter of the procurement and the services provided.

It is positively assessed:

— the more experience the candidate has in the production of tachograph cards, in particular generation 2 version 1 cards.

— the more experience the applicant has with system integration into ordering systems.

— the more comparable the number of cards produced under this contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

(1) if the scope of tachograph cards is extended so that more vehicles are to use the tachograph cards covered by the contract, the contracting authority may extend the number of tachograph cards under the terms of the contract.

(2) as an option, the procuring entity may choose to purchase the tracking of tachograph cards as part of the distribution, possibly for a limited period of time. The procuring entity may announce the purchase of tracking with one month’s notice.

(3) if, during the term of the contract, the contracting entity is required to make administrative changes, such as changes in the design of envelopes and cover letters, changes in graphic layout/tachograph card design, for example as a result of an amending regulation or changes to information in progress report, etc., the contracting authority may have these changes made with billing after taking into account time for the hourly prices tendered.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The tendered contract is not divided into lots as the subject matter of the contract is not suitable for splitting. The main subject matter of the contract covers the production of goods with some differences, so that splitting does not lead to competitive advantages. No fee, fee or similar shall be paid for participating in the call for tenders. Even if the contracting authority decides to cancel the procedure without the award of a contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The procuring entity shall not impose requirements on economic and financial capacity.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderer must indicate the principal equivalent supplies (reference list) carried out within the last 3 years from the deadline for submission of applications in the European Single Procurement Document (ESPD) Part IV, Section C. The references must be written in the ESPD and cannot be annexed.

The reference list shall include the most significant supplies of similar goods and services as the contract tendered. Equivalent supplies are references to the production, personalisation and distribution of ID/smartcards.

A description of a reference shall contain:

— A brief, clear description of the service (s) of which the supply has/consists of.

— Why the reference is relevant in relation to the contract to be awarded.

— The role (s) of the tenderer in the performance of the supply.

— Time of performance of the supply. (If the supplies relate to an ongoing framework contract or contract, the tenderer must refer to the deliverables carried out thereunder until the deadline for submission of applications. The references may be supplies on the same framework contract.)

— Identification of the customer, including the contact person at the customer’s premises.

— The total fee for the reference (up to the closing date for applications).

Minimum level(s) of standards possibly required:

The tenderer must provide at least three references and a maximum of five references. If the tenderer gives more than five references, only the first five references will be taken into account in the evaluation of the application. A maximum of five references can be given, whether it is a single undertaking, whether the applicant relies on the capacities of another undertaking or whether it is a group of undertakings (e.g. a consortium).

The description of a reference must not exceed 300 words. If the description of a reference is longer than 300 words, only the first 300 words are included in the assessment.

The tenderer’s reference list in the ESPD constitutes the final proof of the tenderer’s technical and professional capacity. However, the procuring entity reserves the right to contact the customer to whom a reference relates.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The tenderer is obliged to comply with the contracting authority’s work clause in the performance of the contract.

The supplier shall ensure that staff of the supplier and any subcontractors involved in the personalisation of tachograph cards, who have access to or become aware of personal data, prior to the start of production, must be able to obtain security clearance from the customer. Security clearances shall be at the level of security classification according to CIR1H No 10338 of 17/12/2014 (Circular on the protection of information of common interest to NATO or EU countries, other classified information and other information of security interest).

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 223-586225
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/04/2022
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Danish, English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

In addition to the mandatory exclusion grounds set out in Sections 135 and 136 of the Public Procurement Act, the following optional grounds for exclusion shall apply in connection with this call for tenders: sections 137 (1), No 2, of the Public Procurement Act on bankruptcy, etc. and No 7 on public debt of less than DKK 100.000. Reference is made to the provisions of the Public Procurement Act for the final and complete wording of the aforementioned provisions.

The applicant shall complete and deliver the ESPD as preliminary evidence of Section 148 (1) (1-3) of the Public Procurement Act.

Before deciding to award the contract, proof of the information provided in the ESPD shall be submitted, cf. Sections 151 and 152 of the Public Procurement Act. Furthermore, the procuring entity reserves the possibility to ask a candidate or tenderer to provide supporting documents at any stage of the procurement procedure if this is necessary to ensure the proper conduct of the procedure.

An applicant covered by a ground for exclusion shall be excluded from participation in the tender unless it has provided sufficient evidence that it is reliable in accordance with Section 138 of the Public Procurement Act. A contracting entity may exclude a candidate only if the contracting entity has informed the candidate that it is covered by a ground for exclusion and has not provided sufficient evidence of its reliability within an appropriate period (self-cleaning). In relation to what there is sufficient documentation, reference is made to Section 138 (3) of the Public Procurement Act.

As evidence that an applicant is not covered by one of the grounds for exclusion set out in Section 135 (1) and (3) and Section 137 (1) (2) and (7), the following shall be submitted, cf. Section 153 of the Public Procurement Act:

— An extract from a relevant register or equivalent document showing that the applicant is not covered by Section 135 (1) and a certificate proving that the applicant is not covered by Section 135 (3) and Section 137 (1) (2) and (7).

— The country concerned does not issue such documents or does not cover all the cases referred to in Section 135 (1) or (3) and Section 137 (1) (2) and (7), they may be replaced by a declaration on oath or a declaration on honour made before a competent judicial authority, etc., if the taking of an oath is not used in that country.

In the case of Danish tenderers, the proof may consist of a service certificate. If the applicant, one or more of the members of the association or other entities are from another EU/EEA country, it must, as a rule, provide the types of evidence indicated in e-Certis.


During the pre-qualification phase, the tenderer may complete the ESPD in Danish or English and ask questions in Danish or English. Questions will only be answered in Danish.

During the tendering and negotiation phase, the tenderer may ask questions in Danish or English, where the questions will be answered in Danish only. The negotiation meetings shall be conducted in Danish or English.Tenders must be submitted in Danish. However, printing proof may be provided in English.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405600
Internet address: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Pursuant to Consolidation Act No 593 of 2.6.2016 on the Complaints Board for Udbud, as amended, the following time limits apply for the lodging of appeals:

Complaints about not having been selected must have been submitted to the Complaints Board for Public Procurement within 20 calendar days, cf. Section 7 (1) of the Act, from the day following the dispatch of a notification to the applicants concerned of who has been selected, provided that the notification is accompanied by a statement of reasons for the decision in accordance with Section 2 (1) (1) of the Act and Section 171 (2) of the Public Procurement Act.

Appeals against calls for tenders or decisions covered by Title II of the Public Procurement Act, which are not covered by paragraph 1 of the Act, shall, pursuant to Section 7 (2) of the Act, be submitted to the Complaints Board for Public Procurement before:

1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union stating that the contracting entity has awarded a contract. The period shall begin on the day following the day on which the notice is published;

(2) 30 calendar days with effect from the day following the day on which the contracting entity has informed the tenderers concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been concluded, provided that such notification has stated the reasons for the decision;

(3) 6 months after the contracting authority has concluded a framework agreement with effect from the day following the day on which the contracting authority informed the candidates and tenderers concerned, cf. Section 2 (2) or Section 171 (4) of the Public Procurement Act;

4) 20 calendar days with effect from the day after the contracting authority has notified its decision, cf. Section 185 (2) (2) of the Public Procurement Act;

If a contracting authority has followed the procedure set out in Section 4 of the Act to ensure that a contract is not declared ineffective, cf. Section 7 (3) of the Act, a complaint that the contracting authority has concluded a contract without prior publication of a contract notice in the Official Journal of the European Union, in breach of the Procurement Directive, shall be submitted to the Complaints Board for Public Procurement within 30 calendar days of the day following that on which the contracting authority published a notice in the Official Journal of the European Union stating that the contracting authority has awarded a contract, provided that the notice contains the reasons for the contracting authority’s decision to award the contract without prior publication of a contract notice in the Official Journal of the European Union.

At the latest at the same time as an appeal is lodged with the Complaints Board for Public Procurement, the complainant, cf. Section 6 (4) of the Act, shall inform the contracting authority in writing that the complaint is submitted to the Complaints Board for Public Procurement and whether the complaint was submitted during the standstill period, cf. Section 3 (1) or (2), or during the period of 10 calendar days laid down in Section 4 (1) (2). In cases where the appeal has not been lodged during the periods mentioned, the complainant shall also state whether suspensive effect is requested, cf. Section 12 (1) of the Act.

The Appeals Board for Udbud’s own instructions on appeal can be found on this website.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: www.kfst.dk
VI.5)Date of dispatch of this notice: