Services - 124991-2016

13/04/2016    S72    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: Provision of services linked to the organisation of corporate communication events, PO/2016-05/A2

2016/S 072-124991

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General for Communication, Unit A2, Corporate Communication Contracts
Postal address: rue de la Loi 56
Town: Brussels
NUTS code: BE10
Postal code: 1049
Country: Belgium
Contact person: Anna Stolarska
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1433

Address of the buyer profile: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1433

I.1)Name and addresses
Official name: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
Postal address: Rävala 4
Town: Tallinn
NUTS code: EE
Postal code: 10143
Country: Estonia
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: http://www.eulisa.europa.eu

I.1)Name and addresses
Official name: General Secretariat of the Council
Postal address: rue de la Loi 175
Town: Brussels
NUTS code: BE10
Postal code: 1048
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: http://www.consilium.europa.eu/en/general-secretariat/secretary-general/

I.1)Name and addresses
Official name: European External Action Service (EEAS)
Postal address: rond point Schuman 9A
Town: Brussels
NUTS code: BE10
Postal code: 1046
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: http://eeas.europa.eu/index_en.htm

I.1)Name and addresses
Official name: European Economic and Social Committee
Postal address: rue Belliard 99
Town: Brussels
NUTS code: BE10
Postal code: 1040
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: http://www.eesc.europa.eu/?i=portal.en.home

I.1)Name and addresses
Official name: Research Executive Agency (REA)
Postal address: rue Wiertz 60
Town: Brussels
NUTS code: BE1
Postal code: 1047
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: http://ec.europa.eu/rea/index_en.htm

I.1)Name and addresses
Official name: European Data Protection Supervisor (EDPS)
Postal address: rue Wiertz 60
Town: Brussels
NUTS code: BE1
Postal code: 1047
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: https://secure.edps.europa.eu/EDPSWEB/edps/EDPS

I.1)Name and addresses
Official name: Fuel Cells and Hydrogen 2 Joint Undertaking (FCH 2 Joint Undertaking)
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
NUTS code: BE1
Postal code: 1060
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: http://fch.europa.eu

I.1)Name and addresses
Official name: European Ombudsman
Postal address: 1, avenue du Président Robert Schuman
Town: Strasbourg Cedex
NUTS code: FR
Postal code: 67001
Country: France
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: http://www.ombudsman.europa.eu/start.faces

I.1)Name and addresses
Official name: European Research Council Executive Agency
Postal address: Covent Garden, place Charles Rogier 16
Town: Saint-Josse-ten-Noode
NUTS code: BE10
Postal code: 1210
Country: Belgium
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: https://erc.europa.eu/

I.1)Name and addresses
Official name: European Medicines Agency
Postal address: 30 Churchill Place, Canary Wharf
Town: London
NUTS code: UKI
Postal code: E14 5EU
Country: United Kingdom
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: http://www.ema.europa.eu/ema/

I.1)Name and addresses
Official name: European Securities and Markets Authority (ESMA)
Postal address: 103 rue de Grenelle
Town: Paris Cedex 07
NUTS code: FR
Postal code: 75345
Country: France
E-mail: COMM-A2-TENDERS@ec.europa.eu

Internet address(es):

Main address: https://www.esma.europa.eu/

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1433
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of services linked to the organisation of corporate communication events, PO/2016-05/A2.

Reference number: PO/2016-05/A2.
II.1.2)Main CPV code
79950000
II.1.3)Type of contract
Services
II.1.4)Short description:

The contractor shall be in charge of providing a whole range of services and associated products related to the organisation of events on behalf of the contracting authority. The events will take place in as well as outside the European Union and can take a variety of forms, which include, but are not limited to, the following: citizens' dialogues, major conferences, participation in international events, fairs and exhibitions, or virtual events.

II.1.5)Estimated total value
Value excluding VAT: 30 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79951000
79992000
79956000
79952000
II.2.3)Place of performance
NUTS code: 00
Main site or place of performance:

Worldwide.

II.2.4)Description of the procurement:

See tender specifications.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 30 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

See contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Tenderers are asked to check.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Internet address provided in Section I.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See Internet address provided in Section I.3.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/05/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/06/2016
Local time: 15:00
Place:

European Commission, Directorate-General for Communication, Unit A2, rue de la Loi 56, Brussels, BELGIUM. Meeting point in lobby (registration necessary).

Information about authorised persons and opening procedure:

2 persons per tender. Please send the names to the e-mail address reported in Section I.1).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Please check the website regularly: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1433 as additional information might be provided during the procedure.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1, avenue du Président Robert Schuman, CS 30403
Town: Strasbourg
Postal code: 67001
Country: France

Internet address: http://www.ombudsman.europa.eu

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the petitioner being notified or, failing this, of the day on which it became known to them. Lodging a complaint with the European Ombudsman neither suspends this deadline nor creates a new deadline for appeals.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
01/04/2016