Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Exercises on civil protection modules, technical assistance and support teams and European Union civil protection teams (4 lots).
Reference number: ECHO/B1/SER/2016/02.
II.1.2)Main CPV code80560000 Health and first-aid training services
II.1.3)Type of contractServices
II.1.4)Short description:
The purpose of this call for tender is to design, plan, conduct and evaluate specific exercises for civil protection modules, technical assistance and support teams (TASTs) and European Union civil protection teams (EUCPTs) nominated by the participating states of the Union civil protection mechanism and deployable in civil protection missions under the mechanism, in accordance with Articles 3 and 4 of Decision No 1313/2013/EU of the European Parliament and of the Council of 17.12.2013 on a Union Civil Protection Mechanism.
II.1.5)Estimated total valueValue excluding VAT: 3 890 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description
II.2.1)Title:
Design, plan, conduct and self-evaluate 5 tabletop exercises for key personnel of civil protection modules, TASTs, experts of a EUCPT as well as other capacities of the voluntary pool
Lot No: 1
II.2.2)Additional CPV code(s)80560000 Health and first-aid training services
II.2.3)Place of performanceNUTS code: 00 Not specified
Main site or place of performance:
In the participating States of the EU civil protection mechanism.
II.2.4)Description of the procurement:
The contractor shall design a base scenario for a tabletop exercise for key personnel of civil protection modules, TASTs, as well as a EUCPT and then plan and conduct 5 exercises on the basis of the designed model. Each of the exercises shall have a capacity of 26 participants (consisting of 20 key personnel of modules, 2 key personnel of TASTs or at least TAST trained plus 4 Union mechanism trained experts to establish an on-site coordination hub as part of the exercise). Each exercise shall last 2,5 days (travel time excluded). The exercises shall be conducted during the period October 2017 to September 2018. The actual dates must be approved by the Commission.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 520 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Decision No 1313/2013/EU of the European Parliament and of the Council of 17.12.2013.
II.2.14)Additional information
Design, plan, conduct and self-evaluate 5 tabletop exercises for key personnel of civil protection modules, technical assistance and support teams (TASTs), experts of a European Union civil protection team (EUCPT) as well as other capacities of the voluntary pool.
II.2)Description
II.2.1)Title:
Design, plan, conduct and self-evaluate 4 exercises for HCP, WP, CBRN detection and sampling, flood rescue using boats, AMP/S, TAST, experts of a EUCPT as well as other capacities of the voluntary pool
Lot No: 2
II.2.2)Additional CPV code(s)80560000 Health and first-aid training services
II.2.3)Place of performanceNUTS code: 00 Not specified
Main site or place of performance:
In the participating States of the EU civil protection mechanism.
II.2.4)Description of the procurement:
The contractor shall design the base scenario for a functional exercise and then plan and conduct 4 exercises on this basis and self-evaluate exercises after they are conducted. Each of the exercises shall have a capacity of participation of at least 3 civil protection modules from different participating States and/or up to 3 other capacities of the voluntary pool, totalling 3 participating modules or capacities, and in all cases 1 TAST as well as a European Union civil protection team (EUCPT) of 5 experts to establish an on-site operations coordination centre. For modules, this can be a different combination chosen from high capacity pumping, water purification, CBRN detection and sampling modules, flood rescue using boats (FRB) or advanced medical post with or without surgery (AMP/S). Participation of capacities shall be confirmed by participating States (through contract or letter of intent), and agreed upon with the Commission. Each exercise shall last 4 days (including arrival and departure times). The exercises shall be conducted during the period of October 2017 to September 2018. The actual dates must be approved by the Commission.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 1 190 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Decision No 1313/2013/EU of the European Parliament and of the Council of 17.12.2013.
II.2.14)Additional information
Design, plan, conduct and self-evaluate 4 exercises for high capacity pumping, water purification, CBRN detection and sampling, flood rescue using boats, advanced medical post with or without surgery (AMP/S), technical assistance and support team (TAST), experts of a European Union civil protection team (EUCPT) as well as other capacities of the voluntary pool.
II.2)Description
II.2.1)Title:
Design, plan, conduct and self-evaluate 5 exercises for USAR, CBRNUSAR, AMP/S, FHOS, TAST, experts of a European Union civil protection team (EUCPT) as well other capacities of the voluntary pool
Lot No: 3
II.2.2)Additional CPV code(s)80560000 Health and first-aid training services
II.2.3)Place of performanceNUTS code: 00 Not specified
Main site or place of performance:
In the participating State of the EU civil protection mechanism.
II.2.4)Description of the procurement:
The contractor shall design a base scenario of a functional exercise and then plan and conduct 5 exercises on this basis and self-evaluate exercises after they are conducted. Each of the exercises shall have a capacity of participation of at least 3 civil protection modules from different participating States and/or up to 3 other capacities of the voluntary pool, totalling 3 participating modules or capacities, and in all cases 1 TAST as well as a European Union civil protection team (EUCPT) of 5 experts to establish an on-site operations coordination centre. For modules, this can be a different combination chosen from medium/heavy urban search and rescue (USAR), advanced medical post with or without surgery (AMP/S) or field hospital (FHOS). One of the exercises shall be only for medical modules and relevant medical capacities, TAST and EUCPT. Participation of capacities shall be confirmed by participating States (through contract or letter of intent), and agreed upon with the Commission. Each exercise shall last 4 days (including arrival and departure times). The exercises shall be conducted during the period of October 2017 to September 2018. The actual dates must be approved by the Commission.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 1 950 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Decision No 1313/2013/EU of the European Parliament and of the Council of 17.12.2013.
II.2.14)Additional information
Design, plan, conduct and self-evaluate 5 exercises for medium/heavy urban search and rescue (USAR), USAR in CBRN conditions (CBRNUSAR), advanced medical post with or without surgery (AMP/S), field hospital (FHOS), technical assistance and support team (TAST), experts of a European Union civil protection team (EUCPT) as well as other capacities of the voluntary pool.
II.2)Description
II.2.1)Title:
Design, plan and conduct an evaluation for the Union civil protection module exercises organised by the other contractors of the 3 lots of this tender
Lot No: 4
II.2.2)Additional CPV code(s)80560000 Health and first-aid training services
II.2.3)Place of performanceNUTS code: 00 Not specified
Main site or place of performance:
In the participating State of the EU civil protection mechanism.
II.2.4)Description of the procurement:
The contractor shall design an evaluation process for tabletop and field exercises and then participate in and evaluate 14 exercises (5 tabletop exercises and 9 field exercises) on this basis. The minimum amount of evaluators is 2 for tabletop exercises and 4 for field exercises. The exercises shall be conducted during the period of October 2017 to September 2018.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 230 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Decision No 1313/2013/EU of the European Parliament and of the Council of 17.12.2013.
II.2.14)Additional information
Design, plan and conduct an evaluation for the Union civil protection module exercises organised by the other contractors of the 3 lots of this tender. There will be 5 tabletop exercises and 9 field exercises for key personnel of civil protection modules, technical assistance and support teams (TASTs) as well as experts of a European Union civil protection team (EUCPT).
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
Proof that the tenderers are authorised to perform the contract under national law, as evidenced by inclusion in a professional or trade register or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 06/06/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 13/06/2016
Local time: 10:00
Place:
ERCC meeting room, rue de la Loi 86, 1040 Brussels, BELGIUM.
Information about authorised persons and opening procedure:
Not more than 1 representative per tenderer (with proof of identity). The name of the representative must be communicated to the contact point by e-mail no later than 2 working days before the opening session.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within 2 months of the notification to the plaintiff, or, in the absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have an effect either to suspend this period or to open a new period for lodging appeals.
VI.5)Date of dispatch of this notice:01/04/2016