Works - 125299-2018

22/03/2018    S57    - - Works - Contract notice - Competitive procedure with negotiation 

United Kingdom-Exeter: Building construction work

2018/S 057-125299

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Devon County Council
County Hall, Topsham Road
United Kingdom
Contact person: Miss Daniela Pleiss
Telephone: +44 1392383000
NUTS code: UKK4

Internet address(es):

Main address:

Address of the buyer profile:

I.1)Name and addresses
Exeter City Council
United Kingdom
Contact person: Gary Stenning
NUTS code: UKK4

Internet address(es):

Main address:

I.1)Name and addresses
North Devon Homes Ltd
United Kingdom
Contact person: Paul Scovell
NUTS code: UKK4

Internet address(es):

Main address:

I.1)Name and addresses
Sanctuary Group
United Kingdom
Contact person: Mike Shields
NUTS code: UKK4

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract involves joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

CP1485-17 Devon County Council — ZEBCat Devon Domestic Housing

Reference number: DN289119
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

This procurement is part of the Zero Energy Building Catalyst (ZEBCat) project which is supported by the European Regional Development Fund. The project is a partnership led by Devon County Council and with Energiesprong UK, Exeter City Council, North Devon Homes Ltd, Regen South West and Sanctuary Group. The aim of the project is to demonstrate the Energiesprong approach to retrofits of domestic and public buildings and will be supporting the supply-chain to take advantage of this market opportunity. The ZEBCat Devon Domestic Housing project is for Exeter City Council, North Devon Homes Ltd and Sanctuary Group and is one of 2 separate ZEBCat projects.

II.1.5)Estimated total value
Value excluding VAT: 1 233 893.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

Three social landlords are planning to invest in the demonstration of the Energiesprong approach to net zero energy retrofit their housing properties. The intention is to retrofit 15 of Exeter City Council (6 homes in Exeter) North Devon Homes (2 homes in North Devon) and Sanctuary Housing (7 homes in Torbay), requiring a single contractor to design, build and guarantee energy and maintenance performance.

This is part of the Zero Energy Buildings Catalyst project, led by Devon County Council, with the three social landlords, Regen and Energiesprong UK as partners and part funded by the European Regional Development Fund.

Energiesprong is the successful Dutch approach to self-financing net zero energy retrofit of homes. Key components of the approach include:

— average annual energy generation is equivalent to consumption per property, or as close as achievable,

— construction time on site is limited, requiring offsite solutions,

— the contractor is required to provide long term guarantee of energy, comfort and maintenance performance,

— residents pay a fixed regular service charge in return for guaranteed comfort – temperature, hot water, power and air quality,

— capital cost is financed by the landlord against guaranteed maintenance savings and service charge income,

— As the market grows to scale, increasing volume and industrialisation of offsite construction enable self-financing retrofit.

Thousands of home retrofits are now being delivered in the Netherlands, without public subsidy. It is the aim of the project partners to prove the concept with this demonstration and, if successful, to bring more properties to market subject to availability of funding.

The total fixed budget for the contract is 1 223 893 GBP including VAT where applicable.

Please note the tender document provides additional information in relation to the requirements.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 75
Price - Weighting: 25
II.2.6)Estimated value
Value excluding VAT: 1 223 893.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 14
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Zero Energy Building Catalyst (ZEBCat)
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 157-325470
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Devon County Council
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: