Services - 125432-2015

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11/04/2015    S71

Poland-Warsaw: Framework contract for aerial surveillance services assets and expert support

2015/S 071-125432

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Frontex
Postal address: Plac Europejski 6
Town: Warsaw
Postal code: 00-844
Country: Poland
For the attention of: Finance and Procurement Unit
E-mail: procurement@frontex.europa.eu
Telephone: +48 222059500
Fax: +48 222059501

Internet address(es):

General address of the contracting authority: http://www.frontex.europa.eu

Further information can be obtained from:
Official name: Frontex
Postal address: Plac Europejski 6
Town: Warsaw
Postal code: 00-844
Country: Poland
E-mail: procurement@frontex.europa.eu
Fax: +48 222059501
Internet address: http://frontex.europa.eu/about-frontex/procurement/open-restricted-tender-procedures/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Frontex
Postal address: Plac Europejski 6
Town: Warsaw
Postal code: 00-844
Country: Poland
Internet address: http://frontex.europa.eu/about-frontex/procurement/open-restricted-tender-procedures/

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework contract for aerial surveillance services assets and expert support.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: EU external borders.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 10 000 000 EUR
II.1.5)Short description of the contract or purchase(s)
The objective of this tender is to develop Frontex's technical equipment pool with the category of aerial surveillance equipment having a high level of deployability and availability and thus enabling Frontex to enhance its surveillance operational capability in areas of the EU external border.
In lot 1, the contractor shall provide Frontex with maritime surveillance flights over a pre-defined area of the EU external maritime border, within a specific time-frame, reporting defined objects and events of interest to a coordination centre designated by Frontex.
In lot 2, the contractor shall provide Frontex with land surveillance flights over a pre-defined area of the EU external land border, within a specific time-frame, reporting defined objects and events of interest to a coordination centre designated by Frontex.
II.1.6)Common procurement vocabulary (CPV)

60440000 Aerial and related services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: Renewal of the 2-year period of contract for another 2 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Maritime area aerial surveillance
1)Short description
2)Common procurement vocabulary (CPV)

60440000 Aerial and related services

3)Quantity or scope
Estimated value excluding VAT: 8 500 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Land area aerial surveillance
1)Short description
2)Common procurement vocabulary (CPV)

60440000 Aerial and related services

3)Quantity or scope
Estimated value excluding VAT: 1 500 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Prefinancing not exceeding 40 % of the specific contract price may be granted.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: A tenderer is asked to prove that it is authorised to perform the contract under its national law. Therefore, the tenderer shall provide as evidence the inclusion in a trade or professional register, or membership of a specific organisation, as well as valid certification/registration of the offered assets.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: — The tenderer must prove its financial capacity for the past 3 financial years: 2012, 2013, 2014. Evidence must be provided by submission of relevant balance sheets (provided that the publication of balance sheets is stipulated by the legislation on firms in the country where the tenderer is established).
— The tenderer must be registered in a relevant commercial or trade register. Evidence must be provided by submission of a certificate of professional or commercial registration imposed by the country in which the tenderer is established. If the tenderer is not required or permitted to enrol in such a register for reasons of his statute or legal status, an explanation should be provided.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The tenderer's technical and professional capacity will be evaluated using the following criteria:
— the tenderer must have at least 3 years' experience in providing similar equipment/services,
— the tenderer must be able to provide a team of experts matching the requirements specified in the terms of reference,
— the tenderer must demonstrate its technical ability to provide all the services and products required in this call for tenders.
The following documents or information shall be presented as evidence of compliance with the technical and professional capacity criteria:
— evidence of experience must be provided by submission of a list of contracts performed or deliveries executed in the years 2012, 2013 and 2014, indicating sums, dates and recipients. The proper performance of the contracts listed shall be documented in a form of a reference letter issued and signed by an authorised person of the particular tenderer's client. At least 2 such reference letters are required to be submitted in the offer,
— evidence of team capacity must be provided by submitting CVs of the proposed personnel,
— evidence of technical ability must be provided by submission of a detailed description of the technical equipment and material available to the tenderer for the provision of the services and products required by this call for tenders. This description should include platforms, payload combinations, communication options, and mission support capabilities.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Frontex/OP/166/2015/JL.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.5.2015 - 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.5.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 25.5.2015 - 11:00

Place:

Frontex premises, Plac Europejski 6, 00-844 Warsaw, POLAND.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Tenderers' representatives are welcome (max. 1 person per tenderer). Please inform Frontex in advance via e-mail addressed to: procurement@frontex.europa.eu about your participation.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. An informative meeting at Frontex premises for the purpose of obtaining questions from the potential tenderers and for providing clarifications will be organised in the second week after the contract notice publication. Detailed information of the date and time of the informative meeting will be published on the Frontex website (http://frontex.europa.eu/about-frontex/procurement/open-restricted-tender-procedures). Representatives of the prospective tenderers (only 1 per tenderer) are requested to inform Frontex (by sending an e-mail to procurement@frontex.europa.eu) about their planned participation up to 2 working days before the scheduled meeting. The list of obtained questions and the answers provided will be published on the Frontex website not later than 10 working days after the informative meeting.

2. The tender dossier is available electronically from the following website: http://frontex.europa.eu/about-frontex/procurement/open-restricted-tender-procedures

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
1.4.2015