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Services - 126136-2014

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12/04/2014    S73

United Kingdom-Edinburgh: Printing and related services

2014/S 073-126136

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Scottish Ministers acting through Scottish Procurement
Postal address: Area 3-F North, Victoria Quay
Town: Edinburgh
Postal code: EH6 6QQ
Country: United Kingdom
Contact person: Scottish Procurement and Commercial Directorate
For the attention of: Lynda Collin
E-mail: lynda.collin@scotland.gsi.gov.uk
Telephone: +44 1312440434

Internet address(es):

General address of the contracting authority: http://www.scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: National Records of Scotland

Official name: Historic Scotland

Official name: Disclosure Scotland

Official name: Registers of Scotland

Official name: Scottish Qualification Authority

Official name: Scottish Courts Service

Official name: Scottish Prison Service

Official name: Transport Scotland

Official name: The Scottish Government Core Directorates

Official name: Caledonian Maritime Assets Limited

Official name: Highlands and Islands Enterprise

Official name: Crown Office & Procurator Fiscal Service

Official name: Scottish Police Authority

Official name: National Museums of Scotland

Official name: Scottish Children's Reporter Administration

Official name: Scottish Enterprise

Official name: Scottish Environment Protection Agency

Official name: Scottish Legal Aid Board

Official name: Scottish Natural Heritage

Official name: Skills Development Scotland

Official name: Visit Scotland

Official name: Aberdeen City Council

Official name: Aberdeenshire Council

Official name: Angus Council

Official name: Argyll and Bute Council

Official name: City of Edinburgh Council

Official name: Clackmannanshire Council

Official name: Comhairle nan Eilean Siar

Official name: Dumfries and Galloway Council

Official name: Dundee City Council

Official name: East Ayrshire Council

Official name: East Dunbartonshire Council

Official name: East Lothian Council

Official name: East Renfrewshire Council

Official name: Falkirk Council

Official name: Fife Council

Official name: Glasgow City Council

Official name: Highland Council

Official name: Inverclyde Council

Official name: Midlothian Council

Official name: Moray Council, The

Official name: North Ayrshire Council

Official name: North Lanarkshire Council

Official name: Orkney Islands Council

Official name: Perth and Kinross Council

Official name: Renfrewshire Council

Official name: Scottish Borders Council

Official name: Shetland Islands Council

Official name: South Ayrshire Council

Official name: South Lanarkshire Council

Official name: Stirling Council

Official name: West Dunbartonshire Council

Official name: West Lothian Council

Official name: Central Scotland Fire and Rescue Service

Official name: Dumfries and Galloway Fire and Rescue Service

Official name: Fife Fire and Rescue Service

Official name: Grampian Fire and Rescue Service

Official name: Highlands and Islands Fire and Rescue Service

Official name: Lothian and Borders Fire and Rescue Service

Official name: Strathclyde Fire and Rescue Service

Official name: Tayside Fire and Rescue Service

Official name: Golden Jubilee Hospital (National Waiting Times Centre Board)

Official name: NHS 24

Official name: NHS Ayrshire and Arran

Official name: NHS Borders

Official name: NHS Dumfries and Galloway

Official name: NHS Education for Scotland

Official name: NHS Fife

Official name: NHS Forth Valley

Official name: NHS Grampian

Official name: NHS Greater Glasgow and Clyde

Official name: NHS Health Scotland

Official name: NHS Highland

Official name: NHS Lanarkshire

Official name: NHS Lothian

Official name: NHS Orkney

Official name: Healthcare Improvement Scotland

Official name: NHS Shetland

Official name: NHS Tayside

Official name: NHS Western Isles

Official name: Scottish Ambulance Service

Official name: The Common Services Agency for the Scottish Health Service

Official name: The State Hospital for Scotland

Official name: Cairngorms National Park Authority

Official name: Office of Scottish Charity Regulator

Official name: Forestry Commission Scotland

Official name: Audit Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Print and Associated Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Locations throughout Scotland mainly across Central Belt but including some geographically dispersed areas.

NUTS code UK UNITED KINGDOM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 17

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
This is a Framework Agreement for the provision of Print and Associated Services, broken down into 4 Lots, Lot 1 will cover the provision of Litho/Digital Print Services, Lot 2 will cover the provision of Web Print Services and Lots 3 and 4 will cover the provision of NHS Special Print Services for Specimen Bags and Special Labels.
The framework agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, the Scottish Fire and Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.
Information about agencies of the Scottish Ministers and offices in the Scottish Administration which are not ministerial offices is available at:

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/public-bodies-guide/government-scotland

Scottish Non-Departmental Public Bodies are listed at:

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at:

http://www.scotland.gov.uk/Topics/Government/Procurement

NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_1956 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)

79800000 Printing and related services, 22000000 Printed matter and related products, 22200000 Newspapers, journals, periodicals and magazines, 22458000 Bespoke printed matter, 30192800 Self-adhesive labels, 30199761 Bar-coded labels

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Framework shall run for an initial 2 year period with an option for 2 further 12 month extension periods.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 3 Lot title: Specimen Bags
1)Short description
Lot 3 - Specimen Bags.
2)Common procurement vocabulary (CPV)

22000000 Printed matter and related products, 22458000 Bespoke printed matter, 79800000 Printing and related services

3)Quantity or scope
The scope for Lot 3 covers special print requirements for Specimen Bags. Such activities shall include, but not limited to:
Request Forms with 2 Specimen Bags
Request Form with Specimen Bag and Absorbent Material Clinical Chemistry
Request Forms with Specimen Bag
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Special Labels
1)Short description
Lot 4 - Special Labels
2)Common procurement vocabulary (CPV)

22000000 Printed matter and related products, 22458000 Bespoke printed matter, 30192800 Self-adhesive labels, 30199761 Bar-coded labels, 79800000 Printing and related services

3)Quantity or scope
The scope for Lot 4 covers special print requirements for Special Labels. Such activities shall include, but not be limited to:
Plain label with vertical face slits;
Pre-printed label with horizontal and vertical face slits;
Pre-printed label - numbering across the web;
Plain label;
Stickers;
Window Stickers;
Other service requirements shall include, but not limited to:
Provide printed bar codes in accordance with the standards of ICCBBA:
Provide labels which are resistant to water once they have been printed and are able to withstand temperatures of -40 degrees celsius;
Must work to the standards for medical labels as outlined by the ICCBBA & MHRA
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Web Print
1)Short description
Lot 2 - Web Print Services
2)Common procurement vocabulary (CPV)

79810000 Printing services

3)Quantity or scope
The scope for Lot 2 covers the requirement for Web Print Services. Web Printing is used for high-volume publications such as mass-market books, magazines, newspapers, catalogues and brochures.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Litho/Digital
1)Short description
Lot 1 - Litho/Digital Print Services.
2)Common procurement vocabulary (CPV)

79800000 Printing and related services, 22000000 Printed matter and related products, 22458000 Bespoke printed matter

3)Quantity or scope
The scope for Lot 1 covers the requirement for Litho and Digital Print Services for all general, office and marketing print. Typical jobs include, but are not limited to:
Publications;
Forms;
Pads;
Reports;
Brochures;
Leaflets;
Flyers;
Posters;
Postcards;
Newsletters;
Certificates;
Annual Reports;
Business Stationery
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarantees and/or Bank Guarantees may be required.
Insurance as per Pre Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details to be provided in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Details to be provided in the Pre Qualification Questionnaire.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
Details are provided in the Pre Qualification Questionnaire. It is worth noting that all candidates bidding for Lot 4 (Special Labels) must confirm they are willing to commit to obtain a licence with ICCBBA.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Details are provided in the Pre Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details are provided in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 34
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SP-13-015
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
16.5.2014 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
16.7.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:300916).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.4.2014