Services - 126638-2023
01/03/2023    S43

Belgium-Mol: Education and training services

2023/S 043-126638

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Financial Regulation of the European Schools

Section I: Contracting authority

I.1)Name and addresses
Official name: European School Mol
National registration number: 0244929255
Postal address: Europawijk, 100
Town: Mol
NUTS code: BE213 Arr. Turnhout
Postal code: 2400
Country: Belgium
Contact person: Roberto Teruel
E-mail: mol-procurement@eursc.eu
Telephone: +32 14563108
Internet address(es):
Main address: https://www.esmol.be/en/procurements
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.esmol.be/en/procurements/2023-02-03/concession-of-creche-service
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CONCESSION OF CRECHE SERVICES AT THE EUROPEAN SCHOOL OF MOL

Reference number: 2023_01
II.1.2)Main CPV code
80000000 Education and training services
II.1.3)Type of contract
Services
II.1.4)Short description:

The European School of Mol, needs the provision of specialized child care services for the infant creche, from 0 years old, located within the campus facilities. In this way, it is intended to offer a service that facilitates work-life balance of families belonging to the educational community, so that, during working hours, minors can be cared for in complete safety and preparing a future integration of children in the pedagogical school environment.

II.1.5)Estimated total value
Value excluding VAT: 833 940.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
85312110 Child daycare services
II.2.3)Place of performance
NUTS code: BE213 Arr. Turnhout
II.2.4)Description of the procurement:

With the intention of offering an integral service to (future) families, the European School of Mol launches a tender for an external service provider that will be provided a creche/ childhood care services within the campus facilities for babies and toddlers aged 0-3 years, during weekdays, opened from Mondays to Fridays 7:00 to 18:30h (as a minimum).

Its main objective is to provide care for children with a pedagogical concept that prepare children in a context of European values, in a way that could allow them to continue, in the coming years, their studies in the European School system.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Didactical program and educational projects, proposed activities, etc. / Weighting: 10,00
Quality criterion - Name: Technical team and professional experience: / Weighting: 5,00
Quality criterion - Name: Enrolment organization, internal communication with families / Weighting: 5,00
Cost criterion - Name: Price per full day / Weighting: 45,00
Cost criterion - Name: Price per half day (mornings) / Weighting: 10,00
Cost criterion - Name: Price per half day (afternoons) / Weighting: 7,50
Cost criterion - Name: Increase special discounts to be applied / Weighting: 5,00
Cost criterion - Name: Delays (pick up) / Weighting: 0,50
Cost criterion - Name: Enrolment Fee (warranty of reservation for a child) / Weighting: 0,50
Cost criterion - Name: Insurance policy coverage / Weighting: 4,50
Cost criterion - Name: Increase of Annual Fee / Weighting: 2,00
Cost criterion - Name: Increase of Guarantee / Weighting: 5,00
II.2.6)Estimated value
Value excluding VAT: 833 940.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2023
End: 31/08/2026
This contract is subject to renewal: yes
Description of renewals:

The contract will be renewed automatically once time for three (3) years more, unless one of the parties receives formal notification to the contrary at least one (1) year before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must prove that they have legal capacity to perform the contract and the regulatory capacity to pursue the professional activity necessary to carry out the services subject to this procurement.

The legal and regulatory capacity shall be proven by a proof of authorisation that the tenderer is authorised to perform the contract in Flanders (Belgium) under the regulation of Kind & Gezin (https://www.kindengezin.be/nl)

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Average yearly turnover of the last three (3) financial years above 100.000,00€.

Minimum level(s) of standards possibly required:

Copy of the profit and loss accounts and balance sheet for the last two years for which accounts have been closed from each concerned involved entity, or, failing that, appropriate statements from banks. The most recent year must have been closed within the last 18 months.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderer must prove experience in the field of creche services. At least one similar (in scope and complexity) projects completed in the last three years preceding the tender submission deadline, with a minimum value in total of 100.000,00€

Minimum level(s) of standards possibly required:

A list of projects meeting the minimum level of capacity. The list shall include details of their start and end date, total project amount and scope, role and amount invoiced. In case of projects still on-going only the portion completed during the reference period will be taken into consideration.

As supporting documents for each project reference the Contracting authority may request statements issued by the clients and take contact with them.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Tenderer must be authorised to perform the contract in Flanders (Belgium) under the regulation of Kind & Gezin (https://www.kindengezin.be/nl)

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2022/S 248-722808
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/03/2023
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 27/03/2023
Local time: 10:00
Place:

European School of Mol

Information about authorised persons and opening procedure:

The contracting authority will convene the evaluation committee, which will be composed, at least, of:

- Deputy Director Finance and Administration of the Euroepan School Mol (or person delegated)

- Procurement officer of the European School Mol ((or person delegated)

- 1 representative of the Parents Association of the European School

- 1 invited member of the JRC

- 1 Guest Member of EURSC

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Courts
Town: Anvers
Country: Belgium
VI.4.4)Service from which information about the review procedure may be obtained
Official name: European School Mol. Procurement Office
Postal address: Europawijk
Town: Mol
Postal code: 2400
Country: Belgium
E-mail: mol-procurement@eursc.eu
Telephone: +32 014563108
VI.5)Date of dispatch of this notice:
24/02/2023