EU solidarity with Ukraine
Prozorro+: Ukrainian public procurement platform
Turkey-Istanbul: Research and experimental development services
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
CircularPSP – Public Service Platforms for Circular, Innovative and Resilient Municipalities through PCP
This PIN provides early information about the expected starting date and purchase volume for a pPre-cCommercial Pprocurement (PCP) and about the Oopen Mmarket cConsultation (OMC) that is organised in preparation of this procurement. More information about the open market consultationOMC is provided in section II.2.14.
The procurement aims to trigger new solutions to be developed and tested to address the following challenge: accelerating digital transition towards a Circular Economy (CE). The procurers are willing to invest 5.64 million € in Research and Development to address this challenge in their regions. Activity triggered by the CircularPSP solutions will increase the volume of circular procurement and widen commercialisation opportunities for green digital companies and result in EU leadership in Circular Economy. This PCP is a joint procurement by different procurers across Europe that are all facing the same common challenge and are thus looking for similar solutions.
The common challenge to be solved by suppliers is to design, develop and test a digital public service platform enabling and empowering municipalities to transition the organisation and the local economy from linearity to circularity. The platform will be capable of AI-aided information and workflow management utilising existing and to be developed taxonomies and NLP supported by a range of microservices. The challenge will be described in a comprehensive brief reflecting the needs of the procurers who represent the future customers for the solution.
Operators are invited to Open Market Consultations (OMC) which will take the form of a series of meetings: a total of 7 meetings by each procurer (hybrid or online) in the period of 1 May - 30 June 2023 (held in local language or English), and at least one online meeting held in English. OMC dates and registration links (with further detail) in order of expected timing:
10.5. Berlin, DE (hybrid): https://emp.onl/omc-berlin
11.5 Sandyford, IE (hybrid) https://emp.onl/omc-sandyford
16.5 Sweden (online) https://emp.onl/omc-sweden
18.5 Slovenia (hybrid) https://emp.onl/omc-slovenia
30.5 Helsinki, FI (online) https://emp.onl/omc-helsinki
05.6 Guimaraes, PT (hybrid) https://emp.onl/omc-guimaraes
07.6 Istanbul, TK (hybrid) https://emp.onl/omc-istanbul
22.6. International (online) https://emp.onl/omc-international
Additional events such as conference presentations can be found on the website.
Cities and organisations with interest in expanding their capacity to transition to circularity are invited to answer the following 10-15 minutes survey: https://emp.onl/CircularPSP-survey
A supplier match-making tool will be published on the website.
The procurement will take the form of a pre-commercial procurement (PCP) under which R&D service contracts will be awarded to R&D providers in parallel in a phased approach. This will make it possible to compare competing alternative solutions. Each selected operator will be awarded a framework agreement that covers three R&D phases. The three phases are: solution design, prototype development, original development and validation and testing of a limited volume of first products or services. After each phase, intermediate evaluations will be carried out to select the best of the competing solutions. The contractors with the best value-for-money solutions will be offered a specific contract for the next phase.
The procurement is expected to start in November 2023 and end in April 2026.
Testing in Phase 3 is expected to take place in Istanbul (Turkey), Berlin (Germany), Dublin (Ireland), Maribor (Slovenia), Guimaraes (Portugal), Stockholm (Sweden), Helsinki (Finland). This testing may also serve as a first customer test reference for the contractors. Phase 3 is expected to start May 2025 and end March 2026.
The selected operators will retain ownership of the intellectual property rights (IPRs) that they generate during the PCP and will be able to use them to exploit the full market potential of the developed solutions i.e. beyond the procurement.
This procurement receives funding from the European Union’s Horizon Research and Innovation Programme, under grant agreement No 101092208.
The EU has given a grant for this procurement but is not participating as a contracting authority in the procurement.
You can participate in the PCP call for tender even if you did not participate in the open market consultation.
Offers will be accepted in English. All communication related to the call for tender (before, during and after the procurement) will be carried out in English.
All information provided during the open market consultation and other background information will be published online in English on the project website.
Interested operators are invited to take part in OMC (regardless of their geographic location, the size or governance structure of their organisation). See II.2.4 for detail.
OMC will provide you with an overview on the procurement objectives. All information provided during the OMC and other background information will be published in English on https://circularpsp.eu.
Section IV: Procedure
Section VI: Complementary information
The PCP procurement is exempted from the WTO Government Procurement Agreement (GPA), the EU public procurement directives and the national laws that implement them (because it concerns the procurement of R&D services where the benefits do not accrue exclusively to the contracting authority for its use in the conduct of its own affairs).
Publication of this contract notice in the EU Official Journal is not to be understood as a waiver of this exemption. Publication is made on a voluntary basis and the procurement will not follow the procedures under the EU public procurement directives, but rather the procedure described in the tender documentation.
This PIN is published to announce an open market consultation on a future procurement procedure. The PIN is not a commitment to procure.