Services - 12738-2020

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10/01/2020    S7    Services - Contract notice - Restricted procedure 

United Kingdom-Corsham: Project-management services other than for construction work

2020/S 007-012738

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Information Systems and Services, ISS Commercial Sourcing Team
Postal address: Spur B2, Building 405, MOD Corsham, Westwells Road
Town: Corsham
Postal code: SN13 9NR
Country: United Kingdom
Contact person: Thomas Ford
E-mail: thomas.ford105@mod.gov.uk
Telephone: +44 3067702611

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/government/organisations/ministry-of-defence

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Service Delivery Partner for Deployed Platform Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 13: Computer and related services
Main site or location of works, place of delivery or of performance: Gloucestershire, Wiltshire and Bristol/Bath area.

NUTS code UKK1

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Project-management services other than for construction work. IT services: consulting, software development, internet and support, recruitment services. This notice relates to the provision of a service delivery partner for deployed platform services (DPS) within the service delivery and operations pillar of defence digital.
II.1.6)Common procurement vocabulary (CPV)

79421000, 72000000, 79600000

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Future operating model.
The DPS FOM will create a ‘prime-client’ organisation delivering strategic direction, control, assurance and ultimate accountability, supported by a thin, integrated service delivery partner providing a collaborative ‘client-side’ hybrid integrator service, responsible for coordinating and maintaining the Portfolio Service Architecture Baseline (PSAB) along with a resource management function for client-side posts. This client-side organisation will support the 2 programmes and associated projects (Service Providers) that deliver the output-based services.
Services delivery partner
The partner will deliver 2 key functions of the FOM.
(a) the portfolio coordination function (PCF) shall actively coordinate, plan, manage and maintain the PSAB for DPS. In delivering the PCF, the partner will work with the authority and service providers to provide the following outputs:
(i) leadership support — the partner is responsible for providing strategic oversight, advice and coordination to the portfolio management board on the management and maintenance of the PSAB;
(ii) programme management support – the partner will be responsible for the coordination and enabling of the DPS portfolio, programmes and projects including planning, scheduling, change control, governance, risk and dependency management, stakeholder management, performance management and reporting. The partner will work with the DPS PMO to identify and implement opportunities for improvements in the DPS PMO function to deliver real and tangible benefit;
(iii) maintaining the PSAB – the partner shall be responsible for ensuring that the PSAB is maintained, integrated and interoperable at all times, through effective management, change control, risk and dependency management of the Tier 1 service contracts.
(b) the resource management function (RMF) shall actively and effectively maintain the DPS services and organisation by delivering a system for managing the existing and future resourcing contracting mechanisms for DPS posts requiring contracted resources. This shall include the planning, coordination, management and successful recruitment of client-side resource requirements to support the PSAB. For manpower substitution against liability, the PSR Framework shall be used, while for technical services, the FDP Framework shall be used.
The RMF shall:
(i) be sufficiently responsive to support an agile methodology but also incentivise retention of the resource identified by the DPS as requiring a more permanent duration;
(ii) be sufficiently robust to be able to respond to changes to the portfolio;
(iii) provide suitable quality and timeliness required by the business;
(iv) dovetail into the 2 resourcing contracting mechanisms;
(v) use existing resourcing contracting mechanisms where appropriate. where this cannot be achieved, the partner shall provide a suitable resource from within their organisation to the SQEP requirements and at a cost that does not exceed the benchmark from the other resourcing contracting mechanisms.
In delivering these functions, the partner shall ensure that:
(a) all resources provided to DPS are SQEP with knowledge of the DPS organisation and operation on day 1;
(b) all partner resources shall work collaboratively with DPS and the Tier 1 service contract providers;
(c) knowledge transfer from partner resources to DPS staff takes place during the contract term to support the portfolio to continue to improve its strategic approach via upskilling of crown servants, such that no partner resource becomes so critical to the portfolio that they cannot be replaced.
DPS currently holds 41 live contracts across ISG and NSoIT(D), ranging from the low 1 000 GBP to 10 000 000 GBP. The partner shall provide coordination and enabling service across these contracts to maintain the PSAB.
A full description is provided in the supporting documents to the PQQ.
Estimated value excluding VAT: 8 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for an initial period of 2 years with the options to extend the contract by up to 2 single 1 year extensions (2 + 1 + 1).
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The criteria is detailed within the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: The criteria is detailed within the pre-qualification questionnaire.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: The criteria is detailed within the pre-qualification questionnaire.
III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
The criteria is detailed within the pre-qualification questionnaire.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
The criteria is detailed within the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 5
Objective criteria for choosing the limited number of candidates:
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DPS/00079
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.2.2020 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
The cyber risk profile has been assessed to be 'High'. The risk assessment reference is RAR-NAVQ65FB.
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following access code: RDZ8J3WE29.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the user guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Tel. 0800 282 324.

Go reference: GO-202017-DCB-15778716
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, Information Systems and Services, ISS Commercial Sourcing Team
Postal address: Spur B2, Building 405, MOD Corsham, Westwells Road
Town: Corsham
Postal code: SN13 9NR
Country: United Kingdom
E-mail: thomas.ford105@mod.gov.uk
Telephone: +44 3067702611

Body responsible for mediation procedures

Official name: Ministry of Defence, Information Systems and Services, ISS Commercial Sourcing Team
Postal address: Spur B2, Building 405, MOD Corsham, Westwells Road
Town: Corsham
Postal code: SN13 9NR
Country: United Kingdom
E-mail: thomas.ford105@mod.gov.uk
Telephone: +44 3067702611

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Ministry of Defence, Information Systems and Services, ISS Commercial Sourcing Team
Postal address: Spur B2, Building 405, MOD Corsham, Westwells Road
Town: Corsham
Postal code: SN13 9NR
Country: United Kingdom
E-mail: thomas.ford105@mod.gov.uk
Telephone: +44 3067702611

VI.5)Date of dispatch of this notice:
7.1.2020