Services - 129160-2015

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15/04/2015    S73

United Kingdom-Birmingham: Advertising services

2015/S 073-129160

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: West Midlands Passenger Transport Executive (Centro)
Postal address: Centro House, 16 Summer Lane
Town: Birmingham
Postal code: B19 3SD
Country: United Kingdom

Internet address(es):

General address of the contracting authority: www.centro.org.uk

Address of the buyer profile: http://centro.bravosolution.co.uk

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: passenger transport executive
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: West Midlands ITA Strategy & Policy Team
Postal address: House Extension, 6 Margaret Street
Town: Birmingham
Postal code: B3 3BU
Country: United Kingdom

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Advertising and Roadside Maintenance and Support contract.
II.2)Type of contract and place of delivery or of performance
Service category No 13: Advertising services
Centro supported area of the West Midlands, UK.

NUTS code UKG3 West Midlands

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Centro is looking to shortly commence the procurement of renewing its major advertising and roadside maintenance and support contracts to commence on 1.7.2016.

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

79341000 Advertising services, 50000000 Repair and maintenance services

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:
Suppliers Instructions on Expressing Interest in attending the Supplier Seminar or Webinar:

1. Register your company details on https://centro.bravosolution.co.uk. Click the link marked ‘to register’ — Accept the terms and conditions and click ‘continue'. Enter your correct business and user details. We highly recommend completing both the basic and extended profiles (the extended profile can be completed when you have logged into the portal). Please ensure you note the username and click ‘Save' when complete. You will shortly receive an email with your unique password (please keep this secure).

2. Login to the portal with your unique username/password. Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
3. Expressing Interest: Click on the relevant PQQ/ ITT (in this case pqq_51) to access the content and click ‘Express Interest' button at the top of the page. As a result, you will now move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only. You can now access the information related to the tender provision; click on ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box to access any/all attachments.
4. Responding to a Tender: Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please ensure you provide a reason if declining). You can now use the ‘Messages' function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT. You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Proposed Lot structure
1)Short description:
Please see Section VI.2 for details of proposed Lot structure.
2)Common procurement vocabulary (CPV)

79340000 Advertising and marketing services

5)Additional information about lots:
Suppliers Instructions on Expressing Interest in this tender provision:

1. Register your company details on https://centro.bravosolution.co.uk

Click the link marked ‘to register’ — Accept the terms and conditions and click ‘continue'. Enter your correct business and user details. We highly recommend completing both the basic and extended profiles (the extended profile can be completed when you have logged into the portal). Please ensure you note the username and click ‘Save' when complete. You will shortly receive an email with your unique password (please keep this secure).
2. Login to the portal with your unique username/password. Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
3. Expressing Interest: Click on the relevant PQQ/ ITT to access the content and click ‘Express Interest' button at the top of the page. As a result, you will now move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only. You can now access the information related to the tender provision; click on ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box to access any/all attachments.
4. Responding to a Tender: Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please ensure you provide a reason if declining). You can now use the ‘Messages' function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT. You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): This project may be subject to EU Involve / ERDF or other associated funding.
VI.2)Additional information:
Please note that the purpose of this PIN is to advise potential bidders of a forthcoming Supplier Seminar in relation to this requirement.
Centro (West Midlands Passenger Transport Executive) is shortly looking to commence the procurement of renewing its major advertising and roadside maintenance and support contracts to commence on 1.7.2016.
This will be a multi-year contract and potential Lots may include the following:
— Lot 1 — advertising on bus shelters;
— Lot 2 — advertising at bus stations;
— Lot 3 — advertising at railway station Park and Ride car parks;
— Lot 4 — advertising on billboards;
— Lot 5 — digital media (online / Apps);
— Lot 6 — other media (including tickets, wallets, timetables etc.);
— Lot 7 — infrastructure cleaning and auditing (including bus shelters and bus stop poles, making safe, on bus at key interchanges, bus stations, Travel Information Centres and Centro House);
— Lot 8 — maintenance of highway infrastructure (including removal and installation of bus shelters, bus stop poles, information points, totems, electrics and timetable cases and the supply of information flags and production of, and the supply of polycarbonate panels, glass panels and mesh panels and conditional surveys of infrastructure. There will also be a requirement to store spare stock of bus shelters (approximately 75+), bus stop poles and other spare stock parts including timetable cases) and information distribution and posting;
— Lot 9 — bus shelter and bus stop pole manufacture and supply;
— Lot 10 — ground maintenance (including landscaping, specialist aboriculture works, cleaning and winter maintenance).
In order to commence this process, Centro is seeking to engage with the marketplace and seek specialist views and market expertise on how best to achieve delivery of any or all elements of the above. With this in mind, Centro is arranging a Supplier Seminar on Tuesday 28.4.2015 and would like to invite all interested suppliers to attend, learn more and offer Centro expert advice about how best to deliver this exciting opportunity. The meeting will take place at Centro House, 16 Summer Lane, Birmingham, B19 3SD commencing at 1 100 and run until approximately 1 400. The proposed Agenda for the session is as follows:
— Introductions;
— Background to Centro;
— Aim of contract and current distribution of Lots;
— Initial proposal for new Lot structure;
— Supplier feedback process from the event;
— Next steps;
— Networking opportunity.
Refreshments will be provided at the Seminar, can you please advise if you have any special requirements.
In addition, if suppliers are not able to attend this event, Centro is running a webinar to cover the same Agenda as above (subject to sufficient demand) commencing at 1 100 on Thursday 30.4.2015.
If you wish to attend the event at Centro House on Tuesday 28.4.2015 or take part in the proposed webinar on Thursday 30.4.2015 can you please advise, by completing the relevant sections of the PQQ document (pqq_51) on BravoSolution, by the closing date of 12:00 on Thursday 23.4.2015. Can you please advise who will be attending from your organisation, if you have any special requirements and which Lots you would be initially interested in (please note that this is for information only and is not your formal expression of interest for any Lots related to this project).
Following both events, the marketplace is invited to then submit feedback and suggestions to Centro as to how it thinks Centro could deliver this contract more efficiently and effectively by the closing date of Tuesday 2.6.2015 (details of how to do this will be advised). As a result of this feedback Centro will review all responses and may then, as a result, either update the initial list of potential Lots or consider a different mechanism of offering this exciting opportunity to the marketplace. This will be communicated via an OJEU notice and Opportunity Listings on BravoSolution, local ‘Finditin' sites and via Contracts Finder. Suppliers will be asked to express their interest in bidding for this contract and this is expected to take place from Autumn 2015 onwards.
Please note that the reference on BravoSolution to confirm your attendance at the supplier seminar or webinar is pqq_51.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
9.4.2015