Services - 129467-2018

24/03/2018    S59

Luxembourg-Luxembourg: Service contract for the calibration and maintenance of electronic dosimeters and maintenance of associated hardware and software, including supply of spare parts for replacement

2018/S 059-129467

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission-Directorate General for Energy
Postal address: European Commission, Directorate-General for Energy, Directorate D — Nuclear Energy, Safety and ITER, 1, rue Henri Schnadt, Zone d'activités Cloche d'Or
Town: Luxembourg
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
Postal code: 2530
Country: Luxembourg
E-mail: ENER-RADPROT@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/energy/en
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3380
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3380
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Service contract for the calibration and maintenance of electronic dosimeters and maintenance of associated hardware and software, including supply of spare parts for replacement

Reference number: ENER/D3/2018-144-01
II.1.2)Main CPV code
31710000 Electronic equipment
II.1.3)Type of contract
Services
II.1.4)Short description:

About 200 staff members from different European Commission departments located in Luxembourg are occupationally exposed to ionising radiation in the course of their work. Under the European and national radiation protection regulations (cf. the Council Directive 2013/59/Euratom, also known as the Basic safety standards directive), the employer is responsible for implementing arrangements for the operational radiation protection of their workers.

The Health protection sector of the radiation protection and nuclear safety unit, European commission's directorate-general for energy implements systematic control of operational radiation exposures. Thus, the Commission owns a fleet of electronic personal dosimeters (EPD) and a corresponding registry system consisting of dosimeter readers, server, workstations and database.The purpose of this contract is to maintain the fleet of EPD purchase during previous years in a good operational condition and in calibration.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

The calibrations, servicing and repairs of the dosimeters will be executed in the contractor's premises. The maintenance of the registration system and the trainings may be held in Luxembourg.

II.2.4)Description of the procurement:

The purpose of the contract is to maintain a fleet of electronic personal dosimeters (EPD) purchased during previous years in a good operational condition and in calibration, ready to be issued to occupationally exposed workers of the Commission.

Thus, the annual calibration and servicing of circa 270 EPD in use is the prime activity under this contract.

As a number of EPD will reach the end of their useful operation in coming years, the contract involves potential purchase, in a number of batches, of up to 50 EPD capable to measure and record both gamma and neutron radiation by means of replacement of EPD that are found irreparable.

The contract also comprises the maintenance and upgrade of the EPD registration and management system consisting of 4 dosimeter readers, the Oracle server installation and associated software used to register and record the doses and to apply various parameters to the EPD through the readers.

In case of system malfunction, interventions are foreseen as a last resort.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/05/2018
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.7)Conditions for opening of tenders
Date: 14/05/2018
Local time: 14:00
Place:

European Commission, DG Energy, 1 rue Henri Schnadt, Zone d'activités Cloche d'Or, L-2530 Luxembourg.

Information about authorised persons and opening procedure:

1 representative per tenderer

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.5)Date of dispatch of this notice:
19/03/2018