Supplies - 1310-2018

04/01/2018    S2    - - Supplies - Contract notice - Open procedure 

United Kingdom-Leicester: Highway materials

2018/S 002-001310

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Contact person: Mrs Fiona Hollis
Telephone: +44 1162657934
E-mail: tenders@espo.org
NUTS code: UK

Internet address(es):

Main address: http://www.espo.org/

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

231_18 asphalt, aggregate and pre-mixed concrete

Reference number: 231_18
II.1.2)Main CPV code
34929000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

In this instance, ESPO is working on behalf of Leicestershire County Council and Nottingham City Council (the customers) to undertake a procurement process to identify and appoint a number of suppliers to supply asphalt and aggregate materials to Leicestershire County Council and asphalt, aggregate and premixed concrete to Nottingham City Council.

To tender: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity ‘231_18’ d) Express an interest (e) Download the tender from the website.

II.1.5)Estimated total value
Value excluding VAT: 7 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Asphalt materials; based on a load size of 20 ton for Leicestershire County Council

Lot No: 1A
II.2.2)Additional CPV code(s)
14213000
44113310
44113600
44113800
II.2.3)Place of performance
NUTS code: UKF22
II.2.4)Description of the procurement:

Lot 1A covers the supply of asphalt materials to be collected from the Supplier’s production site/quarry or for delivery within the county of Leicestershire.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 120 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 23/02/2018
End: 22/02/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Stone, aggregates and topsoil; Based on a load size of 20 ton for Leicestershire County Council

Lot No: 1B
II.2.2)Additional CPV code(s)
14210000
14212200
14212410
44113140
II.2.3)Place of performance
NUTS code: UKF22
II.2.4)Description of the procurement:

Lot 1B covers the supply of stone, aggregates and topsoil to be collected from the Supplier’s production site/quarry or for delivery within the County of Leicestershire.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 880 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 23/02/2018
End: 22/02/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Surface dressing chippings for Leicestershire County Council

Lot No: 1C
II.2.2)Additional CPV code(s)
44113810
44113900
II.2.3)Place of performance
NUTS code: UKF22
II.2.4)Description of the procurement:

Lot 1C covers the supply and delivery of surface dressing chippings to Leicestershire Highways Delivery (LHD), a division of Leicestershire County Councils Environment & Transport department.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 320 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 23/02/2018
End: 22/02/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Aftercare of chippings for Leicestershire County Council

Lot No: 1D
II.2.2)Additional CPV code(s)
44113810
44113900
II.2.3)Place of performance
NUTS code: UKF22
II.2.4)Description of the procurement:

Lot 1D covers the recycle, storage and resale of aftercare chippings to LHD’s Battram Depot.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 120 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 23/02/2018
End: 22/02/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asphalt materials; Based on a load size of 16 ton for Nottingham City Council

Lot No: 2A
II.2.2)Additional CPV code(s)
14213000
44113310
44113600
44113800
II.2.3)Place of performance
NUTS code: UKF14
II.2.4)Description of the procurement:

Lot 2A covers the supply of asphalt materials to be collected from the Supplier’s production site/quarry or for delivery within the geographical boundaries of Nottingham City.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 88 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 23/02/2018
End: 22/02/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Stone, aggregates and topsoil; Based on a load size of 16 ton for Nottingham City Council

Lot No: 2B
II.2.2)Additional CPV code(s)
14210000
14212200
14212410
44113140
II.2.3)Place of performance
NUTS code: UKF14
II.2.4)Description of the procurement:

Lot 2B covers the supply of roadstone, concrete aggregates and topsoil to be collected from the Supplier’s production site/quarry or for delivery within the geographical boundaries of Nottingham City.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 806 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 23/02/2018
End: 22/02/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Premixed concrete for Nottingham City Council

Lot No: 2C
II.2.2)Additional CPV code(s)
44000000
44100000
44114000
II.2.3)Place of performance
NUTS code: UKF14
II.2.4)Description of the procurement:

Lot 2C covers the supply of premixed concrete to be collected from the Supplier’s production site or for delivery within the geographical boundaries of Nottingham City.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 940 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 23/02/2018
End: 22/02/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/02/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
02/01/2018