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United Kingdom-Leeds: Procurement software package
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
Single eCommercial System
The Contracting Authority is potentially seeking a supplier to provide an e-procurement system capable of a range of functionality allowing the Contracting Authority to plan, prepare, run and manage procurement's in full compliance with PCR15 and all other relevant public procurement legislation and best practice.
It is anticipated that the range of functionality required from the e-procurement system will include: planning, sourcing, tender creation and management, creation and publication of relevant notices, tender issue, tender evaluation, contract award, e-auctions, dynamic purchasing systems, spend analysis, contract and supplier management and data management and reporting.
The above is neither an exhaustive or final requirement. It is subject to development prior to any potential subsequent Contract Notice.
The e-procurement system will be hosted by the supplier and accessed by Contracting Authority personnel and users via an internet connection.
This notice is for information only. The Contracting Authority may or may not subsequently publish a formal contract notice in the future.
It is anticipated that the range of functionality required from the e-procurement system will include: planning, sourcing, tender creation and management, creation and publication of relevant notices, tender issue, tender evaluation, contract award, e-auctions, dynamic purchasing systems, contract and supplier management and data management and reporting.
The supplier shall also provide full implementation support, initial and ongoing training and initial and ongoing technical support and all necessary system maintenance and upgrades throughout the contract term.
In addition to NHS Digital, it is anticipated the contract will be available for use by the Department of Health and Social Care (DHSC) and its Arms Length Bodies (ALBs) including Commissioning Support Units, Clinical Commissioning Groups and NHS Providers.
Should this potential procurement result in a subsequent contract notice, details of DHSC, ALBs and others potential use will be provided.
The Contracting Authority is holding a market engagement event which will be conducted remotely via Skype.
The purpose of market engagement event being to:
— share the contracting authority's early thinking around the potential requirement,
— seek views from potential providers on the potential requirement,
— give an overview of the procurement process should the Contracting Authority subsequently publish a formal Contract Notice.
Details on Skype registration appear at VI.3).
Should a potential wish to demonstrate their system, the Contracting Authority is, without prejudice, open to that possibility. Any system demonstration will be purely for information purposes only and must take place before any subsequent Contract Notice is published.
Please refer to Section VI.3) for additional information.
Please refer to Section VI.3).
Section IV: Procedure
Section VI: Complementary information
This notice is for information only. The Contracting Authority may or may not subsequently publish a formal contract notice in the future. The value at II.1.5 above is an estimate only based on a potential initial contract term of 4 years. The Contracting Authority anticipates up to 2 extension periods of 12 months each.
Market engagement session:
The Contracting Authority is holding a market engagement session on Monday 8.4.2018 at 10:00 a.m. The session which will be conducted remotely via Skype.
The purpose of market engagement session being to:
— share the Contracting Authority's early thinking around the potential requirement,
To access the session access details, please visit the Contracting Authority's e-procurement portal:
https://nhsdigital.bravosolution.co.uk/esop/guest/go/public/registration and access the opportunity listing via the “View our Live Opportunities” link.
There are no restrictions on the number of potential providers who may register the market engagement session.
Potential providers are advised that joining the session does not:
— constitute a formal expression of interest, intention or commitment to submit a tender response,
— give any advantage over any potential provider(s) who do not join the session.
The Contracting Authority may, without prejudice, use feedback from the session to help inform the development of the potential requirement.
For potential providers unable to attend the session and/or who have sight of this notice after the session, any delivery materials (slide deck, etc.) will be available on the Contracting Authority's e-procurement portal.
The Contracting Authority is offering the opportunity for potential suppliers to demonstrate their system to us should they wish to do so. Any demonstration must take place before any subsequent Contract Notice and invitation to tender document is published.
Any system demonstration is to help the Contracting Authority gather information about the type of systems which may be available in the marketplace and to help inform our potential requirement.
Please be advised that:
— this opportunity to demonstrate is offered entirely without prejudice,
— you are not obliged to demonstrate.
If you do demonstrate your system:
— it is not a sales opportunity,
— it is for information purposes only to help inform our potential requirement.
Should you wish to arrange a system demonstration, please contact the Contracting Authority.
Whether you take the opportunity to demonstrate or not — you will be neither advantaged or disadvantaged should NHS Digital go to tender for this potential requirement.
Potential providers are advised that should the Contracting Authority subsequently publish a formal Contract Notice, the procurement will be managed (including the submission of tender responses) via the Contracting Authority's e-procurement portal.
To register an account, please visit:
Should the Contracting Authority subsequently move to a formal procurement exercise it will be advertised on tenders electronic daily and contracts finder via publication of the appropriate notices. Potential providers may wish to monitor tenders electronic daily and contracts finder.