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Services - 131873-2016

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16/04/2016    S75    Services - Contract notice - Restricted procedure 

United Kingdom-Glasgow: Design consultancy services

2016/S 075-131873

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: University of Glasgow
Postal address: Procurement Office, (Tay House)
Town: Glasgow
Postal code: G12 8QQ
Country: United Kingdom
For the attention of: Iain Skene, Quoting Ref: PURCH1373
E-mail: iain.skene@glasgow.ac.uk
Telephone: +44 1413306908
Fax: +44 0000000000

Internet address(es):

General address of the contracting authority: http:\\www.gla.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108

Electronic access to information: PQQ documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Electronic submission of tenders and requests to participate: Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/

Further information can be obtained from:
Official name: University of Glasgow
Country: United Kingdom

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: PQQ documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Country: United Kingdom
Telephone: +44 141330
Fax: +44 0000000000
Internet address: http://www.publiccontractsscotland.gov.uk/

Tenders or requests to participate must be sent to:
Official name: Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Country: United Kingdom
Telephone: +44 141330
Fax: +44 0000000000
Internet address: http://www.publiccontractsscotland.gov.uk/

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
PURCH1373 Estate Strategy: Lead Advisors Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Glasgow.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
PURCH1373 Estate Strategy: Lead Advisors Framework
The University is seeking to create a Lead Advisor Framework envisaged to have up to 5 suppliers who can provide multi-discipline construction consultancy services to assist in the delivery of the Estates Strategy. The role of Lead Advisor is varied and may include inputs to projects to be delivered via a variety of procurement routes under the NEC 3 suite of contracts.
The University is seeking expressions of interest from suitable consultants/teams who possess a demonstrable track-record in the successful delivery of a Lead Advisor Services Framework in the higher education (or comparable organisation) sector.
Applicants must be able to clearly demonstrate that they possess adequate levels of resource of the requisite calibre and experience, to serve a number of concurrent construction projects. This may be from within their own organisation or sub-consultants or consortium arrangements.
PQQ documents available from Public Contracts Scotland.

Returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=441317

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)

79415200, 71541000, 71500000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
See PURCH1373 — Lead Advisor Framework — Project Information.
II.2.2)Information about options
Options: yes
Description of these options: The framework will last for period of 2 years with the option to twice extend by 1 year (i.e. potential total of 4 years).
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See PQQ Docs.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See PQQ Docs.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See PQQ Docs.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See PQQ Docs.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See PQQ Docs.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See PQQ Docs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PURCH1373
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
16.5.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
4.7.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University's remit and should be referred to PCS.
Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.
Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.
Freedom of Information
The Freedom of Information (Scotland) Act 2002, which came into force on 1.1.2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.
As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets 1 or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as ‘confidential’ or ‘commercial in confidence’ to enable it to be protected from disclosure.
University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.
Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.
(SC Ref: 441317).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
13.4.2016