Supplies - 135317-2015

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21/04/2015    S77    Agencies - Supplies - Contract notice - Open procedure 

Netherlands-The Hague: Archiving system

2015/S 077-135317

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Eurojust
Postal address: Maanweg 174
Town: The Hague
Postal code: 2516 AB
Country: Netherlands
For the attention of: Procurement Sector
E-mail: procurement@eurojust.europa.eu
Telephone: +31 704125641
Fax: +31 704125585

Internet address(es):

General address of the contracting authority: http://www.eurojust.europa.eu/procurement/Pages/ongoing-calls-tender.aspx

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftld=805

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Archiving system.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: The Hague, Netherlands.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 160 000 EUR
II.1.5)Short description of the contract or purchase(s)
In the first quarter of 2017, Eurojust will move offices to newly constructed premises in Statenkwartier, The Hague, Netherlands.
The new building will have a specific area allocated for archiving.
The scope of this procurement procedure is the purchase of:
a tailor-made solution for Eurojust archives;
preventive and corrective maintenance of the installed system;
possibility to make additional purchases and modifications if needs arise;
removal and disposal of existing Eurojust archive furniture.
II.1.6)Common procurement vocabulary (CPV)

39131100, 39130000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As indicated in the tender documentation.
Estimated value excluding VAT: 160 000 EUR
II.2.2)Information about options
Options: yes
Description of these options: Contract will have an initial duration of 2 years with possibility of renewal twice, each time for 1 year.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract will have an initial duration of 2 years with possibility of renewal twice, each time for 1 year.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As indicated in the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As indicated in the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As indicated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2015/EJ/03/PO.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
3.6.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Other: Tenders must be submitted in one of the official languages of the European Union. Considering that Eurojust's working language is English, Eurojust would highly appreciate receiving tenders in English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 10.6.2015 - 14:00

Place:

Eurojust premises: Saturnusstraat 9, 2516 AD The Hague, NETHERLANDS.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer is allowed to attend the opening session as an observer. For security reasons, tenderers who do not register within the given deadline will not be allowed to attend the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Prospective tenderers can download the tender documentation and any additional information from the website: https://etendering.ted.europa.eu

It is the prospective tenderer's responsibility to check for updates and modifications during the tendering period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of notification to the plaintiff or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Eurojust
Town: The Hague
Postal code: 2500 BD
Country: Netherlands
E-mail: procurement@eurojust.europa.eu
Internet address: http://www.eurojust.europa.eu

VI.5)Date of dispatch of this notice:
9.4.2015