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Services - 138824-2018

30/03/2018    S63

Belgium-Bruxelles: UCA 17/071 — Media monitoring, media analysis and related services

2018/S 063-138824

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Conseil de l'Union européenne, Secrétariat Général
Postal address: rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 2-281-8062
Fax: +32 2-280-0262
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

UCA 17/071 — Media monitoring, media analysis and related services

Reference number: UCA 17/071
II.1.2)Main CPV code
92400000 News-agency services
II.1.3)Type of contract
II.1.4)Short description:

The aim of this framework contract is to complement the output of the General Secretariat Council's (GSC) media monitoring team and assist in its pursuit of supporting decision-making by delivering relevant news and media monitoring, media analysis and other related services to its users and stakeholders in a timely manner and in a suitable format. This will require a close collaboration between the Contractor and the GSC whereby the Contractor tailors and continuously adapts its work to the specific and evolving needs of the GSC.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
92312211 Writing agency services
72221000 Business analysis consultancy services
79300000 Market and economic research; polling and statistics
II.2.3)Place of performance
II.2.4)Description of the procurement:

Media monitoring and analysis is a rapidly growing area of activity in the GSC and is now regarded as a vital tool to support the policy-making process. Relevant services in the GSC are responsible for constant monitoring and analysis of news coverage of the EU and EU-related activities. The services they are called to provide include a range of press summaries, alerts, and media analyses of different types which are circulated to key stakeholders such as the President of the European Council and the Council Secretary General, as well as more widely across the GSC and member state delegations. The sector works increasingly in digital formats, and its source coverage includes both social and broadcast media. It also constantly aims to expand the language coverage. These increasing demands, which have to be delivered often on very short deadlines, make it necessary for the GSC to seek a reliable contractor to support the GSC media monitoring operations on a regular basis.

The standard deliverables that may be requested under the framework contract are:

1. ad-hoc media impact report: short and focused briefing note with executive summary and typically a summary / analysis of the key points of the media coverage, in particular social and digital media, of the issue or event, normally to be delivered within 2 hours after the event (1 — 3 pages);

2. media intelligence reports: analytical report with executive summary and a summary / analysis of the relevant media coverage of the issue or event (2 — 6 pages + possible annexes);

3. in-depth media analysis reports: in-depth analytical report with executive summary and analyses of the relevant media coverage of the issue or event (5 — 15 pages + possible annexes).

The service foresees a minimum of 10 ad-hoc media impact reports, 10 media intelligence reports and 4 in-depth media analysis per year.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The General Secretariat of the Council does not publish the estimated monetary value of its contracts. The estimated volume of services / supplies is set out in the tender specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to Points III.1. in the document “Instructions on applying to participate in the call for tenders”.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/04/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

For a period of 3 years after the conclusion of the initial contract, the Secretariat may use a negotiated procedure with the economic operator awarded this contract, without prior publication of a Contract Notice for new services consisting in the repetition of similar services provided that these services conform to the basic project described in II.1.4.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Tribunal de l'Union européenne
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: Le tribunal de l'Union européenne
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff an appeal has to be lodged with the General Court. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

Time-limits are extended on account of distance by a fixed period of 10 days regardless of the place of establishment or habitual residence of the person concerned.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Conseil de l'Union européenne, Secrétariat Général
Postal address: Wetstraat/rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 2-2818062
Fax: +32 2-2800262
Internet address:
VI.5)Date of dispatch of this notice: