Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: European Central Bank
Postal address: Sonnemannstraße 22
Town: Frankfurt-on-Main
Postal code: 60314
Country: Germany
Contact person: Central Procurement Office
For the attention of: Fernando Albi
E-mail: procurement@ecb.europa.eu
Telephone: +49 6913440
Fax: +49 6913447110
Internet address(es):
General address of the contracting authority: http://www.ecb.europa.eu
Electronic access to information: http://www.ecb.europa.eu/ecb/jobsproc/tenders/html/index.en.html
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityEconomic and financial affairs
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of supply services for periodicals and journals, arrival management services for periodicals and journals, and a newspaper portal.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Frankfurt-on-Main.
NUTS code DE712 Frankfurt am Main
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
The ECB's Information Management Services Division is the primary provider of information management services at the ECB. The library of the Information Management Services Division manages the collection of the ECB library and provides ECB members of staff with print and electronic publications and with information services. The library also provides a limited number of workstations (PCs) for registered visitors to access digital information resources, such as periodicals and journals, newspapers and books in electronic format, for research purposes only. These PCs are designed to complement the use of printed materials. To support the tasks of the library, the ECB is looking for suppliers for the provision of supply services for periodicals and journals subscriptions, arrival management for periodicals and journals in different languages in print and, if applicable, electronic format, and a newspaper portal.
II.1.6)Common procurement vocabulary (CPV)22200000 Newspapers, journals, periodicals and magazines, 92511000 Library services
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The European Central Bank (ECB) is, through an open procedure, seeking to award framework agreements (the 'contracts') to suppliers offering the best value for money for the provision of supply services for periodicals and journals, arrival management services, and a newspaper portal.
The scope of this tender on library services is divided into 3 different lots (refer to Annex B of this contract notice).
For each lot, the ECB aims at concluding 1 service contract with 1 contractor. 1 contractor may conclude several contracts with the ECB, being different contracts for different lots.
In addition, for each lot a service level agreement (SLA) will be put in place, indicating the key performance indicators (KPIs) which shall apply to the service performance of the lot in question. The SLAs shall be an integral part of the contracts.
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: no
II.3)Duration of the contract or time limit for completionDuration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Periodicals and journals1)Short description
The provision of supply services for periodicals and journals in different languages in print and electronic format, referred to as 'Periodicals and journals'.
2)Common procurement vocabulary (CPV)22200000 Newspapers, journals, periodicals and magazines, 92511000 Library services
3)Quantity or scope
The provision of supply services for periodicals and journals in different languages in print and electronic format, referred to as 'Periodicals and journals'. For further details, please, refer to Annex 1 of the ITT (invitation to tender).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Provision of arrival management services for periodicals and journals1)Short description
The provision of arrival management services for periodicals and journals in different languages in print and, if applicable, electronic format.
2)Common procurement vocabulary (CPV)22200000 Newspapers, journals, periodicals and magazines, 92511000 Library services
3)Quantity or scope
The provision of arrival management services for periodicals and journals in different languages in print and, if applicable, electronic format. For further details, please refer to Annex 1 of the ITT (invitation to tender).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Newspaper portal1)Short description
The provision of a portal to access newspapers in electronic format, referred to as 'Newspaper portal'.
2)Common procurement vocabulary (CPV)22200000 Newspapers, journals, periodicals and magazines, 92511000 Library services
3)Quantity or scope
The provision of a portal to access newspapers in electronic format, referred to as 'Newspaper portal'. For further details, please refer to Annex 1 of the ITT (invitation to tender).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposit is required, but where applicable, the successful tenderer (or in the case of a successful consortium bid, each member of the consortium) may be required to provide a guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Method of payment will be in accordance with the terms and conditions of the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The establishment of a temporary grouping of companies is allowed under the conditions laid down in the invitation to tender.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Please see the details in the tender documentation to be requested from the contact point indicated in Sections I.1 and VI.3.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: Please see the details in the tender documentation to be requested from the contact point indicated in Sections I.1 and VI.3.
Minimum level(s) of standards possibly required: Lot 1: Periodicals and journals:
as a minimum, tenderers shall have had, in the last 3 financial years (2012 until and including 2014), an average annual net turnover of at least 450 000 EUR excluding VAT generated with supply services for periodicals and journals. In the case of a temporary grouping, one of the members shall have achieved on its own 60 % of the above amount.
Lot 2: Arrival management services:
as a minimum, tenderers shall have had, in the last 3 financial years (2012 until and including 2014), an average annual net turnover of at least 150 000 EUR excluding VAT generated with the provision of arrival management services. In the case of a temporary grouping, one of the members shall have achieved on its own 60 % of the above amount.
Lot 3: Provision of a newspaper portal:
as a minimum, tenderers shall have had, in the last 3 financial years (2012 until and including 2014), an average annual net turnover of at least 45 000 EUR excluding VAT generated with supply services for provision of a newspaper portal. In the case of a temporary grouping, one of the members shall have achieved on its own 60 % of the above amount.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
Please see the details in the tender documentation to be requested from the contact point indicated in Sections I.1 and VI.3.
Minimum level(s) of standards possibly required:
The tenderers' technical and professional capacity will be assessed on the basis of the tenderers' experience in providing comparable services as the ones that are currently being tendered, to be proven based on references, by completion and submission of the tender submission form (Annex 3). The criteria for the references per lot are as follows:
Lot 1: Periodicals and journals:
Tenderers shall have performed services to at least 3 different references, each of the references individually meeting the following criteria:
1. the services provided to the referents (preferably located in Europe), shall have been performed in the last 3 calendar years (2012/2013/2014) for a period of at least 3 years;
2. the services provided are related to supply services for periodicals and journals in different languages in print and electronic format (excluding newspapers);
3. the value of the services provided is on average at least 85 000 EUR per year (excluding VAT);
4. the business of all reference clients is in the area of economics, law and/or science;
5. the scope of the references is at least 250 different titles of periodicals/journals from different publishers in different countries.
Lot 2: Arrival management services:
Tenderers shall have performed services to at least 3 different references, each of the references individually meeting the following criteria:
1. the services provided to the referents (preferably located in Europe) shall have been performed in the last 3 calendar years (2012/2013/2014) for a period of at least 3 years;
2. the services provided are related to the provision of arrival management services;
3. the value of the services provided is on average at least 50 000 EUR per year (excluding VAT);
4. the scope of the references is at least 100 different titles of periodicals/journals from different publishers in different countries.
Lot 3: Provision of a newspaper portal:
Tenderers shall have performed services to at least 3 different references, each of the references individually meeting the following criteria:
1. the services provided to the referents (preferably located in Europe) shall have been performed in the last 3 calendar years (2012/2013/2014) for a period of at least 3 years;
2. the services provided are related to supply services for a portal to access newspapers in electronic format.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PRO-000754.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentPayable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate29.5.2015 - 18:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersPersons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The documentation for this procurement can be downloaded from an Internet platform. If you are interested in participating in the procurement procedure, please register via the Internet platform using the following Internet address, user name and password:
Internet address: https://www.ecb.europa.eu/secure/procurement/
User name: 000754/SE/IMS/2015
Password: FB948F
After you have registered, an e-mail will be sent to you with a new user name and password. The Internet address will remain the same. Please use the new user name and password to download the tender documentation.
However, your mere registration and downloading the documentation does not constitute a tender.
Should you experience any problems in accessing the Internet platform for registration and/or downloading the application/tender documentation please do not hesitate to contact the ECB under the following e-mail address: procurement@ecb.europa.eu quoting the procurement number and problem experienced.
The tender procedure shall be open on equal terms to all natural or legal persons resident or located in the European Union and to all natural and legal persons resident or located in a country which has ratified the World Trade Organisation Agreement on Government Procurement or has concluded with the European Union a bilateral agreement on procurement under the conditions laid down in the said agreements.
The tender procedure is conducted in accordance with Decision of the European Central Bank of 3.7.2007 laying down the Rules on Procurement (ECB/2007/5) (as amended), available on the ECB website at http://www.ecb.europa.eu (please look for the link 'for suppliers').
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal proceduresOfficial name: Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Postal address: Sonnemannstraße 22
Town: Frankfurt-on-Main
Postal code: 60314
Country: Germany
Telephone: +49 6913440
Fax: +49 6913446886
Internet address: http://www.ecb.europa.eu
Body responsible for mediation procedures
Official name: The European Ombudsman
Postal address: 1 avenue du Président Robert Schuman
Town: Strasbourg
Postal code: 67001
Country: France
VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: 15 days from the receipt of the information specified in Article 28(3) of the ECB procurement rules (see Section VI.3) or, if no information is requested, 15 days from the receipt of the notification to unsuccessful tenderers. Further requirements are outlined in Article 33 of the ECB procurement rules (see Section VI.3). The complaint to the European Ombudsman does not affect the submission deadline nor does it create a new deadline by which complaints can be submitted.
VI.4.3)Service from which information about the lodging of appeals may be obtainedOfficial name: Central Procurement Office
Postal address: Sonnemannstraße 22
Town: Frankfurt-on-Main
Postal code: 60314
Country: Germany
Telephone: +49 6913440
VI.5)Date of dispatch of this notice:14.4.2015