Works - 141649-2018

31/03/2018    S64    - - Works - Contract notice - Restricted procedure 

United Kingdom-Newtown St Boswells: Construction work

2018/S 064-141649

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Scottish Borders Council
Council Headquarters
Newtown St Boswells
United Kingdom
Telephone: +44 1835824000
Fax: +44 1835825150
NUTS code: UK

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

The Great Tapestry of Scotland Visitor Attraction

Reference number: SBC/CPS/1509
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Scottish Borders Council (SBC) has recently committed to the delivery of a new high quality and permanent visitor attraction in a strategically important area of Galashiels (Channel Street/High Street, linking the old and new town developments that will provide the permanent home for the Great Tapestry of Scotland (The Tapestry).

The Tapestry is a unique community arts project to stitch the entire story of Scotland from pre-history to modern times. The Tapestry is a linear pictorial history of Scotland depicting key events going back 12,000 years. It is also the world’s longest tapestry at 143 m (469 ft) and consists of 160 separate panels.

II.1.5)Estimated total value
Value excluding VAT: 4 600 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM91
II.2.4)Description of the procurement:

The new Great Tapestry of Scotland will be an internationally important visitor attraction and a strategic asset of architectural importance to the Borders. It will provide a bespoke solution for the display of the Tapestry and become an instantly recognisable setting to local, national and international audiences.

The design proposes that existing Retail premises at 14-20 High Street (which will be demolished through an advance works contract) become the primary site for the new 2 storey tapestry gallery is constructed on this prominent site at the corner of Channel Street and Sime Place linked back to the refurbished former B Listed Post Office building.

The proposed site is a prominent key nodal point within the town of Galashiels, and is located at the corner of Channel Street and Sime Place. An existing retail property (located at 14-20 High Street) will be demolished through an advance works contract which will commence in April 2018. On this cleared site, a new 2 storey tapestry visitor attraction will be constructed, comprising the main tapestry gallery (located at first floor level) with associated café, shop, temporary gallery space and ancillary support areas located at ground floor level. In addition, the adjacent Grade B listed former Post Office building, will be refurbished and brought back into productive use to supplement the Tapestry proposals. An active Post Office sorting office and operational depot will remain in use throughout the duration of the contract.

The site sits within a Conservation area that will require the design to provide a considered and positive response to the surrounding environment. Overall, the design will deliver a high quality finish that takes account of the built environment, and also improves the quality of the town centre environment.

SBC intends to appoint a main contractor to carry out and complete the design, construction and delivery. It is anticipated that the existing design team will have completed the design to RIBA Stage 4, at the point of tender, and the existing design team will be novated to the main contractor. The terms and conditions of these contracts will not be changed by the novation process. Please see existing design team below:

— Architect (Lead Consultant) – Page and Park,

— Civil and Structural Engineer – Goodson Associates,

— Mechanical and Electrical – Atelier Ten,

— Fire Engineer – Atelier Ten.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project Specific Method Statements / Weighting: 10
Quality criterion - Name: Construction Phase Health and Safety Plan / Weighting: 5
Quality criterion - Name: Quality Control Procedures / Weighting: 10
Quality criterion - Name: Design Stage Risk Management, Value Engineering and Liaison / Weighting: 5
Quality criterion - Name: Key Site Based Personnel / Weighting: 10
Quality criterion - Name: Communication Process / Weighting: 10
Quality criterion - Name: Supply Chain / Weighting: 10
Quality criterion - Name: Handover / Weighting: 15
Quality criterion - Name: Contractors Programme / Weighting: 15
Quality criterion - Name: Community Benefits and Sustainability / Weighting: 10
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 4 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 16
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

Pre-Qualification via the ESPD. The ESPD asks bidders general questions when completing bidders must have regard for the statements in this Notice that details specific requirements. For each lot bidders must:

Pass the minimum standards in the ESPD 4A, 4B and 4D in the PCS-t Qualification envelope.

Complete the scored ESPD section 4C (Technical and Professional Ability) found in the PCS-t Technical envelope.

Section 4C will be scored as per the scoring methodology detailed below. Bidders who score a minimum 2 out of 4 (50%) or above for the quality question held within the Technical Envelope of the ESPD will be shortlisted for Invitation to the Tender.

Score Term Explanation:

1. 0% Unacceptable Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion;

2. 25% Poor Response is partially relevant and poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability;

3. 50% Acceptable Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature;

4. 75% Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients;

5. 100% Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Question 4C.1: Examples: 40%;

Question 2.3.2: Methodology Example: 20%;

Question 4C.2.1: Please provide management/project leader: 15%;

Question 4C.2.1: Provide a statement of the relevant professional and technical skills: 10%;

Question 4C.3: Provide details of your previous experience of using REVIT: 15%.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

ESPD 4B 1.1: Statement.

Minimum level(s) of standards required:

Expected turnover to be in the region of for last 3 years.

Minimum “general" yearly turnover of 4 000 000 GBP.

ESPD 4B.3: Where turnover is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

ESPD 4B.4: Bidders will be required to state the value for the following financial ratios:

Ratio name: Acid Text (Liquidity) Ratio Value: minimum 0.8 the ration will be calculated as follows:

Ratio Calculation: Current assets (less stock)/current liabilities.

ESPD 4B.6: The Council will access a credit safe report for a bidders organisation and use the information contained within to assist with the assessment of the bidders economic and financial standing.

The Credit safe credit rating will be no less than 35 of 100 for the bidder to progress in the tender process.

In the event that this analysis is unavailable or unsatisfactory the Council will request the following information:

A copy of the organisation's audited accounts or equivalent for the most recent 2 years along with details of any significant changes since the last year end.


A statement of the organisation's turnover profit and cash flow for the recent full year of trading or where a full year trading has not been completed the same information for the period applicable.


A statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

In the event that analysis of your financial position determines that additional measures are necessary in order to provide assurance of your financial strength, you may or may not be required to provide either a parent company guarantee or bank guarantee.

You will be required to complete a Parent Company Guarantee if the following is applicable:

Your organisation is a private or public company and the Tenderer is a subsidiary company. A completed Parent Company Guarantee is also required for any subsidiary company members from a consortium.

Should none of the above be satisfactory to the Council have the right to exclude the tenderer from the tender process.

Minimum level(s) of standards possibly required:

ESPD question 4B.5.1.

For the contract it is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (Compulsory) Liability Insurance = 10 000 000 GBP.

Public Liability Insurance = 10 000 000 GBP.

Public Indemnity Insurance = 5 000 000 GBP.

Contractor All Risk Insurance = value held by contractors.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

ESPD Question 4C.1 Statement 1:

Bidders are required to provide 3 separate examples of works of a similar value over the past 5 years that demonstrates experience to deliver the works.

Bidders examples should include but are not limited to the following details in their examples.

Provide a detailed description of your role in delivering the contract including:

i. details on a previous construction project you have provided quality assurance and minimal defects and snagging at Practical Completion and during the Defects Liability Period;

ii. 3 most critical factors in successful design management based on experience gained from projects listed in your submission;

iii. an outline of a Design Management process map demonstrating how the design and build process has been managed successfully on the project listed;

iv. examples of initiatives taken on the project that have contributed to the successful delivery of the design in line with the project programme;

v. examples of your experience in minimising the impact of Construction, Design and Build projects on adjoining residents and the environment generally.

ESPD Question 2.3.2 Statement 2:

Bidders examples should include but are not limited to the following:

Provide a detailed description of the methodology and examples previously used to deliver a design and build contract under SBCC Design and Build for use in Scotland 2011 (DB/Scot).

ESPD question 4C.2.1 Statement 1 — Please provide management/project leader experience, education & professional qualifications for those who lead on projects of a similar scale and complexity. Please provide CVs for each team member.

ESPD 4C.2.1 Statement 2 — Provide a statement of the relevant professional and technical skills available within the organisation or where applicable consortium members and/or named sub-contractors in relation to this project.

ESPD Question 4C.3 — Provide details of your previous experience of using REVIT models in the delivery of projects, including your sub-contractor supply chain.

Minimum level(s) of standards possibly required:

ESPD 4D.1 Quality Management Procedures.

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent.


The bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level.

ESPD 4D.2 Environmental Management Systems or Standards.

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.


The bidder must have the following:

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 189-342107
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 02/07/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Economic operators maybe excluded from this competition if there are any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Bidders should note that when it is judged by the Council (at their sole discretion) to be appropriate the Council will collaborate with the relevant bodies (including Police Scotland) to actively share significant elements of information provided and detailed in this response.

Bidders shall ensure all relevant certificates, insurances etc. are up to date.

Once shortlisting has been completed for Stage 1 the following documents will be required:

Evidence of your company's insurance certification detailing the required level of insurance as per the levels stated within the contract notice.

A completed copy of the following forms:

Certificate of Non Collusion, Canvassing and Declaration.

Freedom of Information.

Non Involvement in Serious Crime Declaration.

Link to approved planning consent.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 9968. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

The employment, training and work experience requirements of the community benefits clause will be included in the bill of quantities for this tender therefore bidders will be expected to price each element of these community benefits.

Scottish Borders Council is committed to maximising community benefit from its procurement activities. Under this procurement, the contractor and associated supply chain will be required to support the outcomes set out in the Scottish Borders Community Planning Partnerships' Community Plan and the Scottish Borders Council Corporate Plan. Accordingly contract performance conditions may relate in particular to social, economic and environmental considerations.

(SC Ref:534917).

VI.4)Procedures for review
VI.4.1)Review body
Scottish Borders Council
Council Headquarters
Newtown St Boswells
United Kingdom
Telephone: +44 1835824000
Fax: +44 1835825150

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Scottish Borders Council will incorporate a minimum 10 day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI,2015No446) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award being published on the OJEU or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: