Services - 14293-2019

11/01/2019    S8    - - Services - Contract notice - Open procedure 

United Kingdom-Bridgend: Building services

2019/S 008-014293

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
CF31 4WB
United Kingdom
Contact person: Judith Sheppard
Telephone: +44 1656642584
NUTS code: UKL17

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Provision of Building Condition Surveys

Reference number: B585
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

This is an Invitation to Tender for the Provision of Building Condition Surveys to Bridgend County Borough Council (Bridgend CBC).

II.1.5)Estimated total value
Value excluding VAT: 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL17
Main site or place of performance:

Bridgend County Borough Council, Bridgend.

II.2.4)Description of the procurement:

This is an Invitation to Tender for the Provision of Building Condition Surveys to Bridgend County Borough Council (BCBC)

BCBC is in the process of moving towards a Corporate Landlord delivery model. The Council wishes to reinstate a Planned Preventative Maintenance regime across its assets and in order to do so, it will require up to date Building Condition Surveys and an understanding of maintenance requirements for its assets over the next 10 years.

The Council is looking to commission a suite of Asset Surveys including a condition survey, future maintenance requirements, an assessment of major M&E elements and strategic asset management.

The successful Provider will also need to provide a system for interrogation and interpretation of this data until such time as the Council has its own in house system (estimated to be 24–36 months).

The successful supplier will also be required to provide training for in house Building Surveyors to enable on-going population and maintenance of the data system.

The Council understands its requirements as deliverable over three (3) separate phases, where Phase 1 will contain its immediate priorities.

Phases 2 & 3 will follow on at the Authority’s sole discretion during the contract term and to the same Specification of Requirements as Phase 1, although it reserves the right to fine-tune the requirements as is deemed necessary and will only be called off if the Authority has managed to secure the appropriate budget.

Terms and Conditions of Contract: NEC3 – Professional Services Contract. See Contract Data Part 1 provided as a separate file in the attachments folder on ETenderWales.

See Tender Documents.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project Management / Weighting: 10 %
Quality criterion - Name: Performance Management and Continuous Improvement / Weighting: 10 %
Quality criterion - Name: Communication and Stakeholder Engagement / Weighting: 10 %
Quality criterion - Name: Account/Contract Management / Weighting: 10 %
Quality criterion - Name: ICT Developments / Weighting: 10 %
Quality criterion - Name: Interview / Weighting: 10 %
Cost criterion - Name: Price / Weighting: 40 %
II.2.6)Estimated value
Value excluding VAT: 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 08/03/2019
End: 07/03/2022
This contract is subject to renewal: yes
Description of renewals:

With options to extend the Contract as required by the Authority for a further period of up to 12-months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Phase 1 priorities are under this contract.

Phase 2 and 3 are optional and will only be called off, if the Authority has managed to secure the appropriate budget

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

See Tender Documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Tender Documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See Tender Documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/02/2019
Local time: 13:00

Estimated Date and Time: Bridgend County Borough Council, Civic Offices, Angel Street, Bridgend. CF31 4WB.

Information about authorised persons and opening procedure:

Members of Cabinet Services and Corporate Procurement Teams.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The Authority will observe the mandatory ten (10) day standstill period prior to the award of any contract.

The Award Criteria (II.2.5) is not listed in order of importance or value.

See Tender Documents.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:88563)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
CF31 4WB
United Kingdom
Telephone: +44 1656664529
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: