The Publications Office of the EU is in the process of updating some of the content on this website in the light of the withdrawal of the United Kingdom from the European Union. If the site contains content that does not yet reflect the withdrawal of the United Kingdom, it is unintentional and will be addressed.

Services - 144273-2016

Display compact view

26/04/2016    S81    Services - Prior information notice without call for competition - Not applicable 

United Kingdom-London: Office and computing machinery, equipment and supplies except furniture and software packages

2016/S 081-144273

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Defra Network eTendering Portal
Postal address: 17 Nobel House
Town: London
Postal code: SW1P 3JR
Country: United Kingdom
For the attention of: Darren Vicary
Telephone: +44 7572961098
Fax: +44 7887628879

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Natural England, The Environment Agency, The Rural Payments Agency, Marine Management Organisation and The Animal and Plant Health Agency

Official name: Whilst currently there are no plans to expand this scope to other organisations in the Defra Group, those organisations may choose to take services under the proposed contract at a later date

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Defra — UnITy Programme — Hosting and Applications Management.
II.2)Type of contract and place of delivery or of performance
Service category No 7: Computer and related services

NUTS code UK

II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:
The Defra UnITy programme is a Defra-wide initiative to ‘join up Defra ICT’ and replace the current services provided by 2 main separate contracts, operated by Capgemini and IBM, which are both approaching the end of their terms in 2017 and 2018 respectively. The Defra UnITy Programme is made up of 5 different work-streams each looking at delivering distinct IT services; Service Management (including Service Integration), Connectivity, Hosting and Applications Management, End User Environment (EUE) and Systems Integration and Platforms. Engagement with ICT suppliers is planned in each of the work-streams over the coming months.
This opportunity is for delivery of a National Hosting and Applications Management service under the UnITy Hosting work stream. Defra wishes to engage with potential suppliers of hosting and applications management services to enable us to understand both probable options and supplier interest ahead of the impending replacement of all of the existing hosting and applications management services.
Please note this is not a call for competition, and this notice does not act as formal notification of an upcoming opportunity.
The existing Hosting and Applications Management services are provided to Defra and its associated agencies (Natural England, The Environment Agency, The Rural Payments Agency, Marine Management Organisation and The Animal and Plant Health Agency) by IBM and Capgemini. Both contracts are prime end to end contracts delivering all end user ICT services.
The Hosting and Applications Management work stream shall procure the following services.
Data Centre Services:
— Data Centre Facilities and Management;
— Rack Space;
— Intelligent Hands.
Hosting Services:
— IaaS;
— PaaS;
— SaaS.
(aligned to the NIST principles for cloud computing)
Applications Management and Support:
— Application provisioning;
— Release Management;
— Refresh;
— Application Life-cycle Management.
The existing Environment Agency contract with Capgemini services approximately 200 lines of business applications and these applications are provisioned against 3 service categories based on availability, Gold Silver and Bronze.
The applications are hosted on approximately:
— 250 Physical Linux servers.
— 80 Virtualised Linux servers.
— 750 Windows Physical Servers.
— 650 Windows Virtual Servers.
— 20 Netapp Servers.
The existing Defra contract with IBM services approximately 600 lines of business applications and these applications are provisioned against 3 service categories based on availability, Gold Silver and Bronze.
— 450 Virtualised Linux servers;
— 450 Windows Physical Servers;
— 450 Windows Virtual Servers.
Total approximate applications across the estate is 600.
Total approximate server instances across the estate is 3 100.
Defra will contract via a service catalogue which will allow it the flexibility to ramp up or down its demand for the consumption of services.
Please note that the range for the Estimated Cost is an Annual Cost.
Estimated cost excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)


II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:

The opportunity will be advertised via and also through If and when it is available, suppliers are encouraged to check these sources for further information.

Suppliers registering an interest will be issued with additional information regarding the future Defra Hosting and Applications Management service. Please register interest in this opportunity via email to: using the email title ‘Hosting and Applications Management Interested Supplier.’

Please include the following information in your email:
— Company name;
— Company number;
— Contact details including email, telephone and preferred person to contact;
— A brief summary of the market you operate in, and how you position yourselves within this in relation to requirement.
Defra will invite selected suppliers for a Hosting and Applications Management Supplier Event, which is expected to be hosted in mid May 2016. We will try to ensure suppliers who have registered their interest will be included in further correspondence regarding the opportunity.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: