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Services - 144819-2016
27/04/2016    S82

United Kingdom-London: Insurance brokerage service — EMA/2015/30/IS

2016/S 082-144819

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Medicines Agency
Postal address: 30 Churchill Place, Canary Wharf
Town: London
NUTS code: UKI12 Inner London - East
Postal code: E14 5EU
Country: United Kingdom
Contact person: Mr Jacek Ellmann
E-mail: insurance@ema.europa.eu
Internet address(es):
Main address: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/general_content_000259.jsp&mid=WC0b01ac0580029487
Address of the buyer profile: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/general_content_000259.jsp&mid=WC0b01ac0580029487
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Insurance brokerage service — EMA/2015/30/IS.

Reference number: EMA/2015/30/IS.
II.1.2)Main CPV code
66518000 Insurance brokerage and agency services
II.1.3)Type of contract
Services
II.1.4)Short description:

1. Independent professional insurance brokerage services and assistance with insurance coverage to meet the demands and needs of the Agency.

2. Placement and renewal of Agency's insurances with suitable insurance providers, at all times ensuring such placements are contract certain.

3. Ongoing management and administration of Agency insurance coverage.

4. Liaising with the Agency-appointed insurance advisor to ensure the Agency's interests are adequately protected.

5. Claims handling and management services.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 70 000.00 GBP
II.2)Description
II.2.3)Place of performance
NUTS code: UKI12 Inner London - East
Main site or place of performance:

European Medicines Agency (EMA), 30 Churchill Place, Canary Wharf, London, E14 5EU, UNITED KINGDOM.

II.2.4)Description of the procurement:

1. Independent professional insurance brokerage services and assistance with insurance coverage to meet the demands and needs of the Agency.

2. Placement and renewal of Agency's insurances with suitable insurance providers, at all times ensuring such placements are contract certain.

3. Ongoing management and administration of Agency insurance coverage.

4. Liaising with the Agency-appointed insurance advisor to ensure the Agency's interests are adequately protected.

5. Claims handling and management services.

II.2.5)Award criteria
Quality criterion - Name: Resources / Weighting: 20
Quality criterion - Name: Service delivery / Weighting: 18
Quality criterion - Name: Market efficiency / Weighting: 22
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 154-283317
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

Insurance brokerage service — EMA/2015/30/IS

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
01/04/2016
V.2.2)Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Portmore Insurance Brokers Limited
Postal address: Portmore House, Yeoman Park, Test Lane
Town: Southampton
NUTS code: UKJ32 Southampton
Postal code: SO16 9JX
Country: United Kingdom
Telephone: +44 2380663754
Internet address: http://www.portmoreinsurance.co.uk
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 70 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The contract value stated in this award notice is the estimated value over 4 years, without this being binding on the Agency.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Medicines Agency
Postal address: 30 Churchill Place
Town: London
Postal code: E14 5EU
Country: United Kingdom
E-mail: info@ema.europa.eu
Telephone: +44 2036606000
Fax: +44 2036605555
Internet address: http://www.ema.europa.eu/ema/
VI.5)Date of dispatch of this notice:
15/04/2016