Results of the procurement procedure
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Insurance brokerage service — EMA/2015/30/IS.
Reference number: EMA/2015/30/IS.
II.1.2)Main CPV code66518000 Insurance brokerage and agency services
II.1.3)Type of contractServices
II.1.4)Short description:
1. Independent professional insurance brokerage services and assistance with insurance coverage to meet the demands and needs of the Agency.
2. Placement and renewal of Agency's insurances with suitable insurance providers, at all times ensuring such placements are contract certain.
3. Ongoing management and administration of Agency insurance coverage.
4. Liaising with the Agency-appointed insurance advisor to ensure the Agency's interests are adequately protected.
5. Claims handling and management services.
II.1.6)Information about lotsThis contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 70 000.00 GBP
II.2)Description
II.2.3)Place of performanceNUTS code: UKI12 Inner London - East
Main site or place of performance:
European Medicines Agency (EMA), 30 Churchill Place, Canary Wharf, London, E14 5EU, UNITED KINGDOM.
II.2.4)Description of the procurement:
1. Independent professional insurance brokerage services and assistance with insurance coverage to meet the demands and needs of the Agency.
2. Placement and renewal of Agency's insurances with suitable insurance providers, at all times ensuring such placements are contract certain.
3. Ongoing management and administration of Agency insurance coverage.
4. Liaising with the Agency-appointed insurance advisor to ensure the Agency's interests are adequately protected.
5. Claims handling and management services.
II.2.5)Award criteriaQuality criterion - Name: Resources / Weighting: 20
Quality criterion - Name: Service delivery / Weighting: 18
Quality criterion - Name: Market efficiency / Weighting: 22
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
Section V: Award of contract
Title:
Insurance brokerage service — EMA/2015/30/IS
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:01/04/2016
V.2.2)Information about tendersNumber of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorOfficial name: Portmore Insurance Brokers Limited
Postal address: Portmore House, Yeoman Park, Test Lane
Town: Southampton
NUTS code:
UKJ32 SouthamptonPostal code: SO16 9JX
Country: United Kingdom
Telephone: +44 2380663754
Internet address:
http://www.portmoreinsurance.co.ukThe contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)Total value of the contract/lot: 70 000.00 GBP
V.2.5)Information about subcontracting
Section VI: Complementary information
VI.3)Additional information:
The contract value stated in this award notice is the estimated value over 4 years, without this being binding on the Agency.
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
VI.4.4)Service from which information about the review procedure may be obtainedOfficial name: European Medicines Agency
Postal address: 30 Churchill Place
Town: London
Postal code: E14 5EU
Country: United Kingdom
E-mail:
info@ema.europa.euTelephone: +44 2036606000
Fax: +44 2036605555
Internet address:
http://www.ema.europa.eu/ema/ VI.5)Date of dispatch of this notice:15/04/2016