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Services - 145037-2016
27/04/2016    S82

United Kingdom-London: Air-charter services

2016/S 082-145037

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Civil Aviation Authority
Postal address: CAA House, 45-59 Kingsway
Town: London
NUTS code: UKJ24 West Sussex
Postal code: WC2B 6TE
Country: United Kingdom
E-mail: claire.lefort@caa.co.uk
Telephone: +44 1293573042
Internet address(es):
Main address: http://www.caa.co.uk
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Air-charter-services./62748782T8
Additional information can be obtained from another address:
Official name: Civil Aviation Authority
Postal address: CAA House, 45-59 Kingsway
Town: London
NUTS code: UKJ24 West Sussex
Postal code: WC2B 6TE
Country: United Kingdom
Contact person: Claire Lefort
E-mail: claire.lefort@caa.co.uk
Telephone: +44 1293573042
Internet address(es):
Main address: https://caa.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: public corporation of the department for transport
I.5)Main activity
Other activity: specialist aviation regulator

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Charter Air Broker Services to support CAA in managing repatriation of UK Consumers.

Reference number: 2468
II.1.2)Main CPV code
60423000 Air-charter services
II.1.3)Type of contract
Services
II.1.4)Short description:

This tender exercise is for the procurement of a Charter Air Broker (Service Provider) who will work in collaboration with CAA and potentially other third party providers, to undertake efficient and effective repatriation operations that provide the best possible service to consumers who are abroad at the time of a failure. The Service Provider will be required at short-notice to form a team of individuals with the right technical and operational skills and experience, and in sufficient numbers to work with CAA in managing a repatriation operation.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
60423000 Air-charter services
79223000 Custom broker services
60400000 Air transport services
60420000 Non-scheduled air transport services
34700000 Aircraft and spacecraft
34711100 Aeroplanes
34711300 Piloted aircraft
34711400 Special-purpose aircraft
II.2.3)Place of performance
NUTS code: UKJ24 West Sussex
Main site or place of performance:

West Sussex.

II.2.4)Description of the procurement:

This tender exercise is for the procurement of a Charter Air Broker (Service Provider) who will work in collaboration with CAA and potentially other third party providers, to undertake efficient and effective repatriation operations that provide the best possible service to consumers who are abroad at the time of an ATOL Holder failure.

The Service Provider will be required at short-notice to form a team of individuals with the right technical and operational skills and experience, and in sufficient numbers to work with CAA in managing a repatriation operation. This will entail the Service Provider undertaking:

i. Contingency Planning;

ii. Flight Planning;

iii. Securing Aircraft (Broking); and

iv. Flight Administration and Reconciliation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Agreement may be extended on the same terms and conditions at CAA's option for a further period or periods not exceeding 12 months in total.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

CAA has reviewed its contingency plans and operational resilience for dealing with larger scale repatriation operations and is now enhancing these arrangements. This entails working in collaboration with the aviation industry, improving charter market intelligence and acquiring expertise in flight planning and charter air broking. This tender exercise is for the procurement of a Charter Air Broker (Service Provider) who will work in collaboration with CAA and potentially other third party providers, to undertake efficient and effective repatriation operations that provide the best possible service to consumers who are abroad at the time of an ATOL Holder failure. The Service Provider will be required at short-notice to form a team of individuals with the right technical and operational skills and experience, and in sufficient numbers to work with CAA in managing a repatriation operation. This will entail the Service Provider undertaking:

i. Contingency Planning;

ii. Flight Planning;

iii. Securing Aircraft (Broking); and

iv. Flight Administration and Reconciliation.

Bidders interested in delivering the services must ensure and provide evidence that they meet the following minimum qualification requirements:

i. IATA accredited with full ticketing facilities;

ii. Have access to (non-IATA) low cost airline inventory with full ticketing facilities;

iii. Hold an Air Travel Organiser's Licence (ATOL);

iv. Are able to provide 24/7 in-house (not sub-contracted or outsourced) Flight Watch throughout the course of a repatriation operation. (Flight Watch includes but is not limited to the continuous monitoring and recording of contracted airline service performance and resolving operational issues arising).

Due to the nature of the CAA's requirements only an estimate Framework agreement value can be provided, we are not able to predict if, or how many failures may occur. Our estimate is that the value of the Framework Agreement may be between the sums of 10 000 GBP to 1 000 000 GBP over the Agreement term.

Further information can be found in the tender documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 017-025884
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 16/05/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

For more information about this opportunity, please visit the Delta eSourcing portal at: https://caa.delta-esourcing.com/tenders/UK-UK-London:-Air-charter-services./62748782T8

To respond to this opportunity, please click here: https://caa.delta-esourcing.com/respond/62748782T8

GO Reference: GO-2016422-PRO-8105542.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Civil Aviation Authority
Postal address: CAA House, 45-59 Kingsway
Town: London
Postal code: WC2B 6TE
Country: United Kingdom
E-mail: claire.lefort@caa.co.uk
VI.5)Date of dispatch of this notice:
22/04/2016