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Services - 145397-2019
29/03/2019    S63

Netherlands-Amsterdam: Managed Print and Ancillary Services

2019/S 063-145397

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Medicines Agency
Postal address: Spark building/gebouw, Orlyplein 24
Town: Amsterdam
NUTS code: NL329 Groot-Amsterdam
Postal code: 1043 DP
Country: Netherlands
E-mail: ema.2019.09.ded@ema.europa.eu
Internet address(es):
Main address: https://www.ema.europa.eu/
Address of the buyer profile: https://www.ema.europa.eu/en/about-us/procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4653
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Managed Print and Ancillary Services

Reference number: EMA/2019/09/DED
II.1.2)Main CPV code
79500000 Office-support services
II.1.3)Type of contract
Services
II.1.4)Short description:

The EMA wishes to conclude a framework service contract for the provision of managed print and ancillary services. These should include:

— managed print and ancillary services in the centralised reprographics area,

— overall management of all aspects of services provided including contractor’s on-site personnel,

— provision (supply and maintenance) and management of multifunctional devices,

— collections/delivery of mail and stationery from/to loading bay or relevant point of delivery,

— supply and management of stationery and general printing supplies,

— management of the agency’s postal services,

— business continuity/disaster recovery support.

II.1.5)Estimated total value
Value excluding VAT: 6 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79520000 Reprographic services
79800000 Printing and related services
79570000 Mailing-list compilation and mailing services
30192400 Reprographic supplies
30120000 Photocopying and offset printing equipment
50313000 Maintenance and repair of reprographic machinery
30192000 Office supplies
II.2.3)Place of performance
NUTS code: NL329 Groot-Amsterdam
Main site or place of performance:

Amsterdam

II.2.4)Description of the procurement:

See Internet address provided in Section I.3

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

The initial framework contract will have duration of 4 years with 2 possible renewals of 1 year each (4+1+1).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

See Internet address provided in Section I.3

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Internet address provided in Section I.3

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See Internet address provided in Section I.3

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Estimated life cycle of the equipment

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/05/2019
Local time: 11:00
Place:

European Medicines Agency

Spark building/gebouw

Orlyplein 24

1043 DP Amsterdam

The NETHERLANDS

Information about authorised persons and opening procedure:

See Internet address provided in Section I.3

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.3)Additional information:

See Internet address provided in Section I.3

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Medicines Agency
Postal address: Spark building/gebouw, Orlyplein 24
Town: Amsterdam
Postal code: 1043 DP
Country: Netherlands
E-mail: info@ema.europa.eu
Telephone: +31 887816000
Internet address: http://www.ema.europa.eu
VI.5)Date of dispatch of this notice:
22/03/2019