Services - 147961-2016

29/04/2016    S84    - - Services - Contract notice - Open procedure 

United Kingdom-Belfast: Construction project management services

2016/S 084-147961

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Choice Housing Ireland Limited
37-41 May Street
United Kingdom
Contact person: Procurement Manager — Kiara Dryden
Telephone: +44 2890441317
NUTS code: UKN

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Framework Tender and Mini Comp Evaluation Services.

Reference number: PRN493
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Choice Housing Ireland Limited (‘Choice’) wishes to engage the services of a suitably qualified planning consultant(s) who will evaluate tender and mini competition submissions. This will be on a 4 year term (3+1) and run in-line with the IDT framework. The Consultants will be required to demonstrate that they have a detailed understanding of how vendors operate, how to ‘interpret’ tender responses accurately and the requirements of Choice Housing Ireland. Any decisions made on behalf of Choice must be fully robust and defensible.

II.1.5)Estimated total value
Value excluding VAT: 50 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

This procurement exercise seeks to procure a competent team to evaluate IDT tender submissions (ITT stage) and any future call-off contracts under the framework (mini competition). The successful tenderer may on occasion be required to evaluate standalone design team procurement exercises (competitions outside of the IDT framework).

Tenderers should note that outside of the IDT ITT evaluation, the Association is unable to guarantee the volume of mini competition evaluations, as is the nature of a Framework and also due to the nature of any social housing development programme funding over the duration of the framework agreement.

The evaluation panel will reflect the scale and complexity of the activity to be evaluated, including the degree of specialist input consistent with the nature of the procurement. With this in mind it is imperative that the evaluation panel be familiar with the challenges facing an integrated design team and the requirements upon the Association to successfully deliver a development scheme.

The evaluation panel will primarily be assessing Integrated Design Teams responses to successfully delivering development schemes. The successful consultancy will be expected to provide qualitative and quantitative evaluation of responses and preparation of recommendation (tender reports) to Senior Management.

The successful firm will ensure that they regularly report and adhere to defined escalation procedures to ensure that Choice is always aware of any potential situations.

The successful consultant will be expected to:

— Fully understand the tender evaluation process, requirements and have the capacity to evaluate in accordance with all best practice;

— Evaluate ITT stage tender submissions (quality section) of IDT Framework tender;

— Evaluate the quality section of any call-off opportunities (mini competition);

— Evaluate any other standalone design team competitions run by Choice outside of the framework agreement;

— Evaluate the quality submissions in accordance with the scoring matrices provided by Choice Housing;

— Have an understanding of DSD Housing Association Guide;

— Have a comprehensive understanding of Northern Ireland planning policies and the impacts this has on preparing IDT submissions;

— Review sets of design principles submitted for a project, design concept statements and evaluate against the design brief provided by Choice;

— Produce fully robust and defensible tender reports for use by the Association;

— Document fully all evaluation panel decisions in accordance with Choice procedures and procurement best practice;

— Evaluate all tender submissions within 5 working days of receipt;

— Use template evaluation documents provided by Choice and going forward use online evaluation services to record panel evaluations (Etenders);

— Be prepared to evaluate tenders on the premises of Choice Housing Ireland as and when requested;

— Pro-actively manage any potential Conflicts of Interest that may arise.

The successful tenderer will be expected to work harmoniously with the Association and have the capacity to evaluate tender submissions within a 5 day time-frame.

Choice reserves the right to use the appointed evaluation team more widely for possible value added services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 50 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 19/05/2016
Local time: 9:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: