Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
General Communication and Publication services
Reference number: EMSA/OP/9/2018
II.1.2)Main CPV code79800000 Printing and related services
II.1.3)Type of contractServices
II.1.4)Short description:
This procedure comprises a series of communications and publications services - divided into five specific lots — to support the Agency in carrying out its external and internal communication activities.
— Lot 1 comprises services to enable the printing services of EMSA's publications.
— Lot 2 comprises branded promotional material, exhibition material and clothing.
— Lot 3 comprises web production services for open source web content management.
— Lot 4 comprises multimedia services including the audio-visual coverage of events, video post-production, animated graphics and image sourcing.
— Lot 5 comprises graphic design and layout services to cover infographics and illustrations as well as the layout of EMSA publications.
II.1.5)Estimated total valueValue excluding VAT: 645 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 5
II.2)Description
II.2.2)Additional CPV code(s)22121000 Technical publications
79800000 Printing and related services
II.2.3)Place of performanceNUTS code: 00 Not specified
Main site or place of performance:
To be delivered to EMSA's premises in Lisbon.
II.2.4)Description of the procurement:
Lot 1 comprises services to enable the printing of EMSA's publications such as.
i) Standard-format statutory publications
ii) 1-page A4 trifold leaflets
iii) 4/8-page A4 brochures
iv) A0 EMSA posters
v) 32/48/64-page technical reports, guidelines, manuals and inventories
vi) 8/56/72-page square 20 cm publications
vii) A4 single/double sided fact sheets
viii) Branded stationery
During the term of the contract, publications shall be delivered complete with text and images by EMSA in a print-optimised PDF (developed in Adobe InDesign).
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality of the team and methodology / Weighting: 15
Quality criterion - Name: Quality of the samples / Weighting: 30
Quality criterion - Name: Reduced environmental impact / Weighting: 5
Price - Weighting: 50
II.2.6)Estimated valueValue excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Branded promotional material
Lot No: 2
II.2.2)Additional CPV code(s)22000000 Printed matter and related products
II.2.3)Place of performanceNUTS code: 00 Not specified
Main site or place of performance:
To be delivered to EMSA's premises in Lisbon.
II.2.4)Description of the procurement:
Lot 2 comprises the following services, for which samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications):
a) Branded promotional material and items (corporate gifts), including VIP items
i) Branded low-value material for conferences and info stands
ii) Branded mid-value promotional items
iii) Branded VIP promotional items
c) Branded clothing
b) Branded mobile exhibition material
Tenderers shall provide a catalogue of products and/or services to show the full range of products and/or services offered.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality of the team and methodology / Weighting: 15
Quality criterion - Name: Quality of the samples / Weighting: 30
Quality criterion - Name: Reduced environmental impact / Weighting: 5
Price - Weighting: 50
II.2.6)Estimated valueValue excluding VAT: 175 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.2)Additional CPV code(s)72413000 World wide web (www) site design services
II.2.3)Place of performanceNUTS code: 00 Not specified
Main site or place of performance:
II.2.4)Description of the procurement:
Lot 3 comprises web production services for open source web content management. In order to boost the capacity of EMSA's communication team, the Agency occasionally requires web production, and evolutive maintenance services on the Agency's chosen web content management system (Joomla!). All prices shall be based on man/day(s) (7.5 hours) provided for offsite (remote) consulting. Tenderers shall demonstrate the knowledge and proven capacity specified in Section 15.5 of the tender specifications. Samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications).
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality of the team and methodology / Weighting: 25
Quality criterion - Name: Quality of the samples / Weighting: 25
Price - Weighting: 50
II.2.6)Estimated valueValue excluding VAT: 60 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.2)Additional CPV code(s)92111200 Advertising, propaganda and information film and video-tape production
92111000 Motion picture and video production services
92100000 Motion picture and video services
II.2.3)Place of performanceNUTS code: 00 Not specified
Main site or place of performance:
Services may take place in Lisbon, at other locations where EMSA organises events, or remotely.
II.2.4)Description of the procurement:
Lot 4 comprises multimedia services including the audio-visual coverage of events, video post-production, animated graphics and image sourcing.
a) Audio-visual coverage of events
b) Video post-production
c) Animated graphics
d) Image sourcing services
e) Price per profile
Corresponding prices should be given by the tenderer in Appendix 1 Lot 4 and should not include transport and accommodation costs which will be covered by the Agency, where relevant, in line with the framework contract. Samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications).
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality of the team and methodology / Weighting: 20
Quality criterion - Name: Quality of the samples / Weighting: 15
Quality criterion - Name: Quality of the case study / Weighting: 15
Price - Weighting: 50
II.2.6)Estimated valueValue excluding VAT: 150 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Graphic design and layout services
Lot No: 5
II.2.2)Additional CPV code(s)79822500 Graphic design services
II.2.3)Place of performanceNUTS code: 00 Not specified
Main site or place of performance:
Delivery shall be by digital transfer.
II.2.4)Description of the procurement:
Lot 5 comprises graphic design and layout services to cover infographics and illustrations as well as the layout of EMSA publications.
a) Graphic design
EMSA's publications and website require the provision of professionally-designed infographics and illustrations, including charts, workflow graphics and maps (size: A5 or A4 page). Based on a briefing from EMSA, the contractor shall produce adequate visuals. Designers shall cater for the possibility of EMSA having at least two phases for re-design or finalisation of a draft visual. Delivery shall be by email of a digital, editable file (e.g. .ai, .tiff or .indd file) with no royalty restrictions. Tenderers shall also offer a quotation for a man-day rate (based on a 7.5-hr day) and curricula vitae for a minimum of 2 experts. Samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications).
b) Layout services
EMSA may require additional assistance for the layout of publications, including technical reports, trifold leaflets and 4/8-page brochures, etc. Tenderers shall cater for the possibility of EMSA having at least 2 phases for re-design or finalisation of a draft layout. Delivery shall be by email of a digital, editable file (e.g. .indd or .indt) with no royalty restrictions. Tenderers should offer quotations for a man-day rate (based on a 7.5-hr day), the layout of the publications listed, as well as curricula vitae for a minimum of two experts. Samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications).
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality of the team and methodology / Weighting: 20
Quality criterion - Name: Quality of the samples / Weighting: 30
Price - Weighting: 50
II.2.6)Estimated valueValue excluding VAT: 60 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 14/05/2018
Local time: 20:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderTender must be valid until: 31/12/2018
IV.2.7)Conditions for opening of tendersDate: 18/05/2018
Local time: 10:00
Place:
Should you wish to attend, please send a request (at least five calendar days before the date of the opening) to the following e-mail address: open092018@emsa.europa.eu indicating the name of the attending person and the tenderer they represent.