Supplies - 150465-2018

07/04/2018    S68    - - Supplies - Contract notice - Open procedure 

United Kingdom-Livingston: Builders' joinery

2018/S 068-150465

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
LHC on behalf of Scottish Procurement Alliance
6 Deer Park, Fairways Business Park
Livingston
EH54 8AF
United Kingdom
Telephone: +44 1313060177
E-mail: jim.noble@lhc.gov.uk
NUTS code: UKM

Internet address(es):

Main address: http://www.scottishprocurement.scot

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16123

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert?advertId=c8dab881-cdc3-e711-80e6-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert?advertId=c8dab881-cdc3-e711-80e6-005056b64545
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: public sector framework provider

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Windows, Doorsets and Associated Products

Reference number: WD1
II.1.2)Main CPV code
44220000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

LHC as a not for profit public sector procurement organisation providing procurement services to contracting authorities throughout mainland UK is seeking a replacement framework for the currently successful TW3 & U9 agreements for the supply and installation of high quality windows and external doorsets suitable for use in public sector housing and non-housing buildings throughout England, Wales and Scotland on a regionalised Lot basis depending on workstream. The framework will be tendered under three contract notices: in England; in Scotland on behalf of the Scottish Procurement Alliance; and in Wales on behalf of the Welsh Procurement Alliance. The framework is initially to be tendered under two workstreams:

Timber windows & doors (WD1-T4); and.

PVC-U windows & doors (WD1-U10) with aluminium windows and doors (WD1-A7) and Entrance doorsets (WD1-C8) following at a later date.

Companies are encouraged to bid to service one or more workstreams (T4 or U10) in one or more Lots.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

South East England including London

Lot No: 2
II.2.2)Additional CPV code(s)
44221000
45421100
II.2.3)Place of performance
NUTS code: UKJ
NUTS code: UKI
Main site or place of performance:

Various refurbishment or new build projects for public sector bodies within London and the South East England region.

II.2.4)Description of the procurement:

All interested companies will be required to demonstrate capability in managing the design, supply, delivery and installation of window and doorset products that conform to minimum specified standards of manufacture, performance and security in connection with refurbishment or new-build public sector projects as set out in the tender documents.

It is our ultimate intention to tender all workstreams together. However in the first instance the workstreams will be tendered to synchronise with timings of existing related frameworks. Therefore the first 2 workstreams to be tendered will be WD1-T4 together with WD1-U10 with WD1-A7 and WD1-C8 following separately at a later date.

Companies are encouraged to tender for one or more workstream and will not be competitively disadvantaged either way when the bids are evaluated. However it is our hope that companies applying for multiple workstreams should enjoy a streamlined process.

Companies wishing to tender for a workstream not of their primary product will be able to source suitable products from a declared third party supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The arrangement will be based on 4 years with a break clause for review after year 2 & 3.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Central England

Lot No: 3
II.2.2)Additional CPV code(s)
44221000
45421100
II.2.3)Place of performance
NUTS code: UKF
NUTS code: UKG
Main site or place of performance:

Various refurbishment or new build projects for public sector bodies within the Central England region.

II.2.4)Description of the procurement:

All interested companies will be required to demonstrate capability in managing the design, supply, delivery and installation of window and doorset products that conform to minimum specified standards of manufacture, performance and security in connection with refurbishment or new-build public sector projects as set out in the tender documents.

It is our ultimate intention to tender all workstreams together. However in the first instance the workstreams will be tendered to synchronise with timings of existing related frameworks. Therefore the first 2 workstreams to be tendered will be WD1-T4 together with WD1-U10 with WD1-A7 and WD1-C8 following separately at a later date.

Companies are encouraged to tender for one or more workstream and will not be competitively disadvantaged either way when the bids are evaluated. However it is our hope that companies applying for multiple workstreams should enjoy a streamlined process.

Companies wishing to tender for a workstream not of their primary product will be able to source suitable products from a declared third party supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The arrangement will be based on 4 years with a break clause for review after year 2 & 3.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Northern England

Lot No: 4
II.2.2)Additional CPV code(s)
44221000
45421100
II.2.3)Place of performance
NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
Main site or place of performance:

Various refurbishment or new build projects for public sector bodies within the Northern England region.

II.2.4)Description of the procurement:

All interested companies will be required to demonstrate capability in managing the design, supply, delivery and installation of window and doorset products that conform to minimum specified standards of manufacture, performance and security in connection with refurbishment or new-build public sector projects as set out in the tender documents.

It is our ultimate intention to tender all workstreams together. However in the first instance the workstreams will be tendered to synchronise with timings of existing related frameworks. Therefore the first 2 workstreams to be tendered will be WD1-T4 together with WD1-U10 with WD1-A7 and WD1-C8 following separately at a later date.

Companies are encouraged to tender for one or more workstream and will not be competitively disadvantaged either way when the bids are evaluated. However it is our hope that companies applying for multiple workstreams should enjoy a streamlined process.

Companies wishing to tender for a workstream not of their primary product will be able to source suitable products from a declared third party supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The arrangement will be based on 4 years with a break clause for review after year 2 & 3.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

South Wales

Lot No: 5
II.2.2)Additional CPV code(s)
44221000
45421100
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Various refurbishment or new build projects for public sector bodies within the South Wales region.

II.2.4)Description of the procurement:

All interested companies will be required to demonstrate capability in managing the design, supply, delivery and installation of window and doorset products that conform to minimum specified standards of manufacture, performance and security in connection with refurbishment or new-build public sector projects as set out in the tender documents.

It is our ultimate intention to tender all workstreams together. However in the first instance the workstreams will be tendered to synchronise with timings of existing related frameworks. Therefore the first 2 workstreams to be tendered will be WD1-T4 together with WD1-U10 with WD1-A7 and WD1-C8 following separately at a later date.

Companies are encouraged to tender for one or more workstream and will not be competitively disadvantaged either way when the bids are evaluated. However it is our hope that companies applying for multiple workstreams should enjoy a streamlined process.

Companies wishing to tender for a workstream not of their primary product will be able to source suitable products from a declared third party supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The arrangement will be based on 4 years with a break clause for review after year 2 & 3.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Mid Wales

Lot No: 6
II.2.2)Additional CPV code(s)
44221000
45421100
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Various refurbishment or new build projects for public sector bodies within the Mid Wales region.

II.2.4)Description of the procurement:

All interested companies will be required to demonstrate capability in managing the design, supply, delivery and installation of window and doorset products that conform to minimum specified standards of manufacture, performance and security in connection with refurbishment or new-build public sector projects as set out in the tender documents.

It is our ultimate intention to tender all workstreams together. However in the first instance the workstreams will be tendered to synchronise with timings of existing related frameworks. Therefore the first 2 workstreams to be tendered will be WD1-T4 together with WD1-U10 with WD1-A7 and WD1-C8 following separately at a later date.

Companies are encouraged to tender for one or more workstream and will not be competitively disadvantaged either way when the bids are evaluated. However it is our hope that companies applying for multiple workstreams should enjoy a streamlined process.

Companies wishing to tender for a workstream not of their primary product will be able to source suitable products from a declared third party supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The arrangement will be based on 4 years with a break clause for review after year 2 & 3.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

North Wales

Lot No: 7
II.2.2)Additional CPV code(s)
44221000
45421100
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Various refurbishment or new build projects for public sector bodies within the North Wales region.

II.2.4)Description of the procurement:

All interested companies will be required to demonstrate capability in managing the design, supply, delivery and installation of window and doorset products that conform to minimum specified standards of manufacture, performance and security in connection with refurbishment or new-build public sector projects as set out in the tender documents.

It is our ultimate intention to tender all workstreams together. However in the first instance the workstreams will be tendered to synchronise with timings of existing related frameworks. Therefore the first 2 workstreams to be tendered will be WD1-T4 together with WD1-U10 with WD1-A7 and WD1-C8 following separately at a later date.

Companies are encouraged to tender for 1 or more workstream and will not be competitively disadvantaged either way when the bids are evaluated. However it is our hope that companies applying for multiple workstreams should enjoy a streamlined process.

Companies wishing to tender for a workstream not of their primary product will be able to source suitable products from a declared third party supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The arrangement will be based on 4 years with a break clause for review after year 2 & 3.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Scotland

Lot No: 8
II.2.2)Additional CPV code(s)
44221000
45421100
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Various refurbishment or new build projects for public sector bodies within the Scottish regions.

II.2.4)Description of the procurement:

All interested companies will be required to demonstrate capability in managing the design, supply, delivery and installation of window and doorset products that conform to minimum specified standards of manufacture, performance and security in connection with refurbishment or new-build public sector projects as set out in the tender documents.

It is our ultimate intention to tender all workstreams together. However in the first instance the workstreams will be tendered to synchronise with timings of existing related frameworks. Therefore the first 2 workstreams to be tendered will be WD1-T4 together with WD1-U10 with WD1-A7 and WD1-C8 following separately at a later date.

Companies are encouraged to tender for one or more workstream and will not be competitively disadvantaged either way when the bids are evaluated. However it is our hope that companies applying for multiple workstreams should enjoy a streamlined process.

Companies wishing to tender for a workstream not of their primary product will be able to source suitable products from a declared third party supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The arrangement will be based on 4 years with a break clause for review after year 2 & 3.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

South West England

Lot No: 1
II.2.2)Additional CPV code(s)
45421100
44221000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Various refurbishment or new build projects for public sector bodies within the South West England region.

II.2.4)Description of the procurement:

All interested companies will be required to demonstrate capability in managing the design, supply, delivery and installation of window and doorset products that conform to minimum specified standards of manufacture, performance and security in connection with refurbishment or new-build public sector projects as set out in the tender documents.

It is our ultimate intention to tender all workstreams together. However in the first instance the workstreams will be tendered to synchronise with timings of existing related frameworks. Therefore the first 2 workstreams to be tendered will be WD1-T4 together with WD1-U10 with WD1-A7 and WD1-C8 following separately at a later date.

Companies are encouraged to tender for one or more workstream and will not be competitively disadvantaged either way when the bids are evaluated. However it is our hope that companies applying for multiple workstreams should enjoy a streamlined process.

Companies wishing to tender for a workstream not of their primary product will be able to source suitable products from a declared third party supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The arrangement will be based on 4 years with a break clause for review after year 2 & 3.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

LHC uses the following ratios to evaluate each Tenderer’s financial status:

— Turnover: this is calculated as double the typical value for projects called off this framework. If a company’s turnover exceeds GBP350,000, then it passes this ratio,

— Profitability: this is calculated as profit after tax but before dividends and minority interests. If a company makes a profit, then it passes this ratio; and,

— Liquidity: this is calculated as current assets and work in progress, divided by current liabilities. If the answer is greater than one, then it passes this ratio.

LHC may seek additional financial information from tenderers and or where applicable the Parent/Holding Company, and take this into consideration in the financial assessment.

Further details are provided in the ITT Documentation.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/05/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/05/2018
Local time: 10:00
Place:

LHC, Royal House, 2-4 Vine Street, Uxbridge, UB8 1QE.

Information about authorised persons and opening procedure:

Electronic tenders will be released in accordance with current public sector procurement regulations.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Bidders wishing to service Lots 5,6 or 7 for Wales will be required to accommodate the requirements of the “Wellbeing of Future Generations Act”.

LHC will accept any bidders response submitting a SQuID (Supplier Qualification Information Database) version 3 questionnaire in response to our WD1 Offer R-Regulatory document.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The community benefit requirements will be set by clients on each individual call-off contract depending on the size and location of each contract.

(SC Ref:535591)

VI.4)Procedures for review
VI.4.1)Review body
LHC
Royal House, 2 -4 Vine Street
Uxbridge
UB8 1QE
United Kingdom
Telephone: +44 1895274815
E-mail: info@lhc.gov.uk

Internet address: www.lhc.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/04/2018