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Italy-Ispra: Supply of drinks for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy
Section I: Contracting authority
Section II: Object
Supply of drinks for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.
The contract involves the supply of drinks for the catering services of the Joint Research Centre in Ispra. This includes the supply of drinks to the 2 self-service restaurants, 1 restaurant with table service and the cafeteria, as well as the new management of the clubhouse located outside the JRC (Varese), Italy.
This is a framework contract in cascade with a maximum of 2 contractors for the purchase of drinks such as still and sparkling water, soft drinks, beer, wine and alcoholic beverages.
Ispra (Varese), Italy.
The contract involves the supply of drinks for the catering services of the Joint Research Centre in Ispra. This includes the supply of drinks for the 2 self-service restaurants, 1 restaurant with table service and the cafeteria, as well as the new management of the clubhouse located outside the JRC (Varese), Italy.
the multiple framework contract with a maximum of 2 contractors will run for an initial 12 months, and may be renewed by tacit agreement for 3 periods of 12 months.
Section III: Legal, economic, financial and technical information
the tenderer shall enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.
The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm
NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.
NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.
the tenderer must provide:
— copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must provide another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent.
— list of the main deliveries made by the tenderer over the past 3 years in the field covered by this contract (provision of at least 3 references of 3 000 EUR per year),
— proof that the tenderer complies with national and Community legislation in force concerning HACCP (Hazard Analysis Critical Control Point). Means of proof accepted: copy of the HACCP manual or similar certificates,
— proof that the tenderer has a reliable self-inspection and traceability system (Regulation (EC) No 178/2002 of the European Parliament and of the Council). Means of proof accepted: copy of the register of batches and ingredient origins.
Section IV: Procedure
tenders will be opened at the following address: l'Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, cours Saint-Michel 23 (entrée côté rue Père de Deken), 1040 Bruxelles, BELGIUM.
1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.
Section VI: Complementary information
36 months after award.
1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2428
Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
2) The multiple framework contract with a maximum of 2 contractors will run for an initial 12 months, and may be renewed by tacit agreement for 3 periods of 12 months.
3) An optional site visit is planned to inform tenderers of the rules concerning customs at the JRC site. The procedures for participation are listed in the letter of invitation to tender.
4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:
5) Additional information about authorised persons and opening procedure: 1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented), either in Brussels or Ispra. Tenderers wishing to participate must inform Unit OIB.02.002 'Public Procurement' by fax (see number given in point I.1) 1 week before the date of the opening of tenders, at the latest.
The opening will be broadcast via videoconference to the Joint Research Centre in Ispra at the following address: via E. Fermi 2749, bâtiment 66 — TP 660, 21027 Ispra VA, ITALY.