Services - 15280-2020

14/01/2020    S9    Agencies - Services - Contract award notice - Open procedure 

Belgium-Brussels: Provision of Integrated Information and Communication Campaigns, Event Organisation and Public Affairs Services

2020/S 009-015280

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Shift2Rail Joint Undertaking
Postal address: Avenue de la Toison d'Or 56–60
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1060
Country: Belgium
E-mail: procurement@s2r.europa.eu

Internet address(es):

Main address: http://shift2rail.org/

Address of the buyer profile: https://shift2rail.org/participate/procurement/ongoing-calls-for-tender/

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Railway research and development

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Integrated Information and Communication Campaigns, Event Organisation and Public Affairs Services

Reference number: S2R.18.OP.04
II.1.2)Main CPV code
79400000 Business and management consultancy and related services
II.1.3)Type of contract
Services
II.1.4)Short description:

The S2R JU intends to relaunch its communication strategy, which is the base for a continuous effort and mission to inform stakeholders about its achievements. The S2R JU is launching an open call for tender to establish a framework service contract with a service provider for the provision of a range of communication and information services such as integrated communication campaigns — both offline and online, to event organisation and public affairs services.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 2 400 000.00 EUR
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79822500 Graphic design services
79952000 Event services
79340000 Advertising and marketing services
79416000 Public relations services
72212500 Communication and multimedia software development services
72212224 Web page editing software development services
72413000 World wide web (www) site design services
32417000 Multimedia networks
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The present tender aims to provide the S2R JU with support regarding:

1) Advice, preparation, implementation and monitoring of integrated information and communication activities of the S2R JU in the field of their respective EU policies and programmes;

2) Planning and preparation of event organisation, which may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events,such as webinars and social media chats;

3) Development of digital communication which may include short animations, videos, prezis, e-learning tools, as well as web- based products and audio-visuals for events and virtual events as well as printed publications;

4) Public affairs services.

II.2.5)Award criteria
Quality criterion - Name: Methodological approach, contract management, analysis of the case studies, quality control system / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Horizon 2020

II.2.14)Additional information

See internet address provided in Section I.3).

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 088-209892
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: S2R.18.OP.04
Title:

Provision of Integrated Information and Communication Campaigns, Event Organisation and Public Affairs Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
16/12/2019
V.2.2)Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: 20 Seconds to Midnight
National registration number: BE 0808.812.625
Postal address: Rue de l’Industrie 11
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1000
Country: Belgium
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: La Netscouade
National registration number: FR 40 499 387 405
Postal address: 8 Passage Brulon
Town: Paris
NUTS code: FR101 Paris
Postal code: 75012
Country: France
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Eamonn Bates Europe Public Affairs
National registration number: BE 0459 907 385
Postal address: 13-15 Avenue Livingstone
Town: Brussels
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1000
Country: Belgium
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 2 400 000.00 EUR
Total value of the contract/lot: 2 400 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 25 %
Short description of the part of the contract to be subcontracted:

Some tasks related to event organisation's services

Section VI: Complementary information

VI.3)Additional information:

See internet address provided in Section I.3).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in Section I.3) (invitation to tender).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/01/2020