Services - 153244-2019

03/04/2019    S66

Belgium-Brussels: Integrated Audiovisual Production, Distribution and Archiving Services, PO/2019-04/A4

2019/S 066-153244

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General Communication, Unit A4 — Audiovisual Services
Postal address: 200 rue de la Loi — BERL 4/369
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1049
Country: Belgium
Contact person: Simona Pilko
E-mail: COMM-STUDIO-TENDER@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/funding-tenders/tenders/tender-opportunities-department/tender-opportunities-communication_en
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4639
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Integrated Audiovisual Production, Distribution and Archiving Services, PO/2019-04/A4

Reference number: PO/2019-04/A4
II.1.2)Main CPV code
32000000 Radio, television, communication, telecommunication and related equipment
II.1.3)Type of contract
Services
II.1.4)Short description:

Operation of the commission's television and radio studios, audiovisual coverage, production and distribution of EU news, production and distribution of audiovisual products for the general public; IT and web services, preservation and archiving services; provision of transmission services.

II.1.5)Estimated total value
Value excluding VAT: 34 750 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Audiovisual Production, Editing, Transmission and Distribution of EU News and Products for the General Public, Maintenance and Support of Audiovisual Infrastructure

Lot No: 1
II.2.2)Additional CPV code(s)
32000000 Radio, television, communication, telecommunication and related equipment
50340000 Repair and maintenance services of audio-visual and optical equipment
51310000 Installation services of radio, television, sound and video equipment
72000000 IT services: consulting, software development, Internet and support
92000000 Recreational, cultural and sporting services
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
Main site or place of performance:

Belgium

II.2.4)Description of the procurement:

Part I: Audiovisual production, editing, transmission and distribution of EU news, and products for the general public;

Part II: Services related to the support and maintenance of the whole audiovisual infrastructure.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 21 750 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Automatical renewal possible over 5 (five) years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please check regularly the e-tendering platform on URL link, section I.3 of this notice for any new information.

An information meeting with a visit to the technical installations will take place on 30.4.2019 at 10:00. The presence of tenderers is highly recommended. The confirmation is requested by 24.4.2019, comm-studio-tender@ec.europa.eu, max 3 persons per tenderer.

II.2)Description
II.2.1)Title:

Audiovisual Archiving, Distribution and Web Development

Lot No: 2
II.2.2)Additional CPV code(s)
32000000 Radio, television, communication, telecommunication and related equipment
72000000 IT services: consulting, software development, Internet and support
92000000 Recreational, cultural and sporting services
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
Main site or place of performance:

Belgium

II.2.4)Description of the procurement:

— services related to the management of the audiovisual library,

– services related to web development, maintenance and support for audiovisual content.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 700 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Automatic renewal over 5 (five) years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please check regularly e-Tendering platform via URL link, ref to section I.3 of this notice, for any new information.

II.2)Description
II.2.1)Title:

Streaming, Transcoding, Hosting and Content Delivery

Lot No: 3
II.2.2)Additional CPV code(s)
32000000 Radio, television, communication, telecommunication and related equipment
50340000 Repair and maintenance services of audio-visual and optical equipment
51310000 Installation services of radio, television, sound and video equipment
72000000 IT services: consulting, software development, Internet and support
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
Main site or place of performance:

BELGIUM

II.2.4)Description of the procurement:

Digital services covering live and on demand streaming, transcoding, hosting and delivery of audiovisual content to media professionals and general public.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Automatic renewal over 5 (five) years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please regularly check e-Tendering platform via URL link in the section I.3 of this notice for any new information.

II.2)Description
II.2.1)Title:

Provision of Transmission Services

Lot No: 4
II.2.2)Additional CPV code(s)
64228100 Television broadcast transmission services
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
Main site or place of performance:

BELGIUM

II.2.4)Description of the procurement:

Provision of a technical infrastructure necessary for the transmission of High Definition television services via satellite.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Automatic renewal over 5 (five) years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please check regularly the e-Tendering platform, on URL link from the section I.3 of this notice for any new information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As per tender documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/05/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/05/2019
Local time: 10:00
Place:

Berlaymont building — 200 rue de la Loi — 1040 Brussels — Aquarium 7

Information about authorised persons and opening procedure:

Maximum 2 representatives per tenderer and representatives of the Contracting Authorities.

Please send the names, titles, date of birth, Identity card no. and nationality to the email address reported under Section I.1., at least 2 working days in advance.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Tenderers are invited to check regularly the URL: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4639 for possible updates, clarifications and questions/answers.

You may submit any observations concerning the procurement procedure to the Contracting Authority using the contact means under Section I. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu).

Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment or to open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in Section VI.4.1.

The Contractor should take particular note of the following:

— collective labour agreement No 32bis of 7.6.1985 (contractual transfer of undertaking) — see the website of the Belgian National Labour Council (http://www.cnt-nar.be/Home-FR.htm),

— Council Directive 2001/23/EC of 12.3.2001 on the approximation of the laws of the Member States relating to the safeguarding of employees' rights in the event of transfers of undertakings, businesses or parts of undertakings or businesses,

— compliance, in his capacity as employer and in respect of his employees, with obligations imposed by Belgian legislation in general and, in particular, by the Belgian Law of 4.8.1996 on the well-being of workers in the exercise of their duties,

— compliance, in his capacity as employer, with rules and regulations on labour protection applicable in Belgium,

— compliance, in his capacity as employer, with rules and regulations on social security applicable in Belgium.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Brussels
Country: Belgium
Internet address: http://www.ombudsman.europa.eu
VI.5)Date of dispatch of this notice:
22/03/2019