Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Framework Contract for the Provision of Services and Equipment in the field of Audio-visual and Conference Technology
Reference number: SCIC/2021/OP/0002
II.1.2)Main CPV code51310000 Installation services of radio, television, sound and video equipment
II.1.3)Type of contractServices
II.1.4)Short description:
Inter-institutional framework contract for the provision of services in the field of consultancy, design, installation, support, maintenance and rental of audio-visual and conference (AV&C) services, together with the supply of AV&C equipment and associated software.
II.1.5)Estimated total valueValue excluding VAT: 210 000 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Tenderers who are interested to apply for Lot 1 may not apply for the other lots.
II.2)Description
II.2.1)Title:
Consultancy, Design and Quality Control
Lot No: 1
II.2.2)Additional CPV code(s)71316000 Telecommunication consultancy services
71320000 Engineering design services
71350000 Engineering-related scientific and technical services
79314000 Feasibility study
72224000 Project management consultancy services
72225000 System quality assurance assessment and review services
71621000 Technical analysis or consultancy services
72000000 IT services: consulting, software development, Internet and support
72212730 Security software development services
II.2.3)Place of performanceNUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Main site or place of performance:
The main places of delivery are the seats of the European Institutions, Bodies and Agencies in the European Union. Provision of services may however be requested on the entire EU territory.
II.2.4)Description of the procurement:
Lot 1: Consultancy, design and quality control for audio-visual and conference installations.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 17 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Acquisition of AV&C Equipment
Lot No: 2
II.2.2)Additional CPV code(s)32321200 Audio-visual equipment
32320000 Television and audio-visual equipment
32321300 Audio-visual materials
32350000 Parts of sound and video equipment
32340000 Microphones and loudspeakers
II.2.3)Place of performanceNUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Main site or place of performance:
The main places of delivery are the seats of the European Institutions, Bodies and Agencies in the European Union. Provision of services may however be requested on the entire EU territory.
II.2.4)Description of the procurement:
Lot 2: Acquisition of audio-visual and conference equipment.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 86 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Installation, Maintenance and Repair
Lot No: 3
II.2.2)Additional CPV code(s)51300000 Installation services of communications equipment
50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
II.2.3)Place of performanceNUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Main site or place of performance:
The main places of delivery are the seats of the European Institutions, Bodies and Agencies in the European Union. Provision of services may however be requested on the entire EU territory.
II.2.4)Description of the procurement:
Lot 3: Installation, maintenance and repair of audio-visual and conference equipment.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 50 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Rental and Operating services
Lot No: 4
II.2.2)Additional CPV code(s)51310000 Installation services of radio, television, sound and video equipment
32232000 Video-conferencing equipment
II.2.3)Place of performanceNUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Main site or place of performance:
The main places of delivery are the seats of the European Institutions, Bodies and Agencies in the European Union. Provision of services may however be requested on the entire EU territory.
II.2.4)Description of the procurement:
Lot 4: Rental and operating of audio-visual and conference equipment.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 57 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
II.2.14)Additional information
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.2)Time limit for receipt of tenders or requests to participateDate: 11/06/2021
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 21/06/2021
Local time: 10:00
Place:
Information about authorised persons and opening procedure:
See Invitation to Tender.