Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: West Midlands Ambulance Service NHS Foundation Trust
Postal address: Chantry House, High Street, Coleshill
Town: Birmingham
Postal code: B46 3BP
Country: United Kingdom
For the attention of: Laura Johnson
E-mail: laura.johnson@wmas.nhs.uk
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityBody governed by public law
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: yes
Official name: East Midlands Ambulance Servie NHS Trust
Official name: East of England Ambulance Service NHS Trust
Official name: London Ambulance Service NHS Trust
Official name: North East Ambulance Service NHS Foundation Trust
Official name: North West Ambulance Service NHS Trust
Official name: South Central Ambulance Service NHS Foundation Trust
Official name: South East Coast Ambulance Service NHS Foundation Trust
Official name: South Western Ambulance Service NHS Foundation Trust
Official name: Yorkshire Ambulance Service NHS Trust
Official name: Welsh Ambulance Service NHS Trust
Official name: Scottish Ambulance Service
Official name: Northern Ireland Ambulance Service
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Electronic Patient Record system.
II.1.2)Type of contract and location of works, place of delivery or of performanceSupplies
Purchase
Main site or location of works, place of delivery or of performance: Regional across the West Midlands Ambulance Service NHS Foundation Trust districts.
NUTS code UK UNITED KINGDOM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The West Midlands Ambulance Service NHS Foundation Trust (WMAS or the trust) is seeking a long term collaboration with a suitable supplier to realise its vision for the deployment of an Electronic Patient Record solution. This system will support the delivery of integrated patient care by WMAS and our external stakeholders. The requirement is to be able to provide and support this intended vision and model of operation. The Electronic Patient Record (EPR) system will equip the trust with a system that enables the WMAS to capture the clinical care given to patients, transfer this data to appropriate stakeholders and to learn from the data we capture.
The requirements is for a pre-existing system that exceeds the standards relating to the Ambulance Electronic Patient Report standard specification ISB 1516. (24/6/11 Final Version 1.0). This document is supported by additional specification documentation including the Logical Data Model and AEPR dataset.
* Sections 2.4 to 2.6 of the AEPR standard specification
*Section 3.2 and Appendix H of the AEPR Draft Operational Information Standard,
*Recognition of and adherence to the National Ambulance Documentation Standard (published through the Royal College of Physicians)
II.1.6)Common procurement vocabulary (CPV)48300000 Document creation, drawing, imaging, scheduling and productivity software package, 48800000 Information systems and servers
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completionDuration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
III.2.3)Technical capacityMinimum level(s) of standards possibly required:
Pre-existing system
The requirements is for a pre-existing system that exceeds the standards relating to the Ambulance Electronic Patient Report standard specification ISB 1516. (24/6/11 Final Version 1.0). This document is supported by additional specification documentation including the Logical Data Model and AEPR dataset.
* Sections 2.4 to 2.6 of the AEPR standard specification
*Section 3.2 and Appendix H of the AEPR Draft Operational Information Standard,
*Recognition of and adherence to the National Ambulance Documentation Standard (published through the Royal College of Physicians)
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 20
2. Technical. Weighting 80
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
0089-13-W
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate11.6.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal proceduresOfficial name: West Midlands Ambulance Service NHS Foundation Trust
Postal address: Chantry House, High Street, Coleshill
Town: Birmingham
Postal code: B46 3BP
Country: United Kingdom
E-mail: laura.johnson@wmas.nhs.uk
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:2.5.2014