Are you an ambitious procurement expert with recent publications? Check out the TED Ambassador award, our competition that aims to identify and reward research in the field of public procurement. Apply here by 28 April 2023.

Services - 156688-2015

Display compact view

06/05/2015    S87

Netherlands-The Hague: Provision of services related to information and communication activities for the European Commission Representation in the Netherlands, PO/2015-11/LAH

2015/S 087-156688

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Communication, Representation in the Netherlands
Postal address: Korte Vijverberg 5–6
Town: The Hague
Postal code: 2513 AB
Country: Netherlands
For the attention of: Head of Administration
E-mail: comm-nl-administratie@ec.europa.eu
Telephone: +31 703135300

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/netherlands/business-funding/procurement/ongoing_tenders_nl.htm

Electronic access to information: http://ec.europa.eu/netherlands/business-funding/procurement/ongoing_tenders_nl.htm

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of services related to information and communication activities for the European Commission Representation in the Netherlands, PO/2015-11/LAH.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The Netherlands.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0,01 and 1 500 000 EUR
II.1.5)Short description of the contract or purchase(s)
Provision of services related to information and communication activities for the European Commission Representation in the Netherlands.
II.1.6)Common procurement vocabulary (CPV)

79410000 Business and management consultancy services, 79416200 Public relations consultancy services, 79400000 Business and management consultancy and related services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Max. 1 500 000 EUR over the 4 years.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Information and communication events for Dutch citizens
1)Short description
2)Common procurement vocabulary (CPV)

79410000 Business and management consultancy services, 79416200 Public relations consultancy services, 79400000 Business and management consultancy and related services

3)Quantity or scope
300 000 EUR over a maximum of 4 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: National radio broadcast shows on various current European topics
1)Short description
2)Common procurement vocabulary (CPV)

79410000 Business and management consultancy services, 79416200 Public relations consultancy services, 79400000 Business and management consultancy and related services

3)Quantity or scope
240 000 EUR over a maximum of 4 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Information and communication events on 'EU economic governance'
1)Short description
2)Common procurement vocabulary (CPV)

79410000 Business and management consultancy services, 79416200 Public relations consultancy services, 79400000 Business and management consultancy and related services

3)Quantity or scope
300 000 EUR over 4 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Organisation of exhibitions and fairs
1)Short description
2)Common procurement vocabulary (CPV)

79410000 Business and management consultancy services, 79416200 Public relations consultancy services, 79400000 Business and management consultancy and related services

3)Quantity or scope
400 000 EUR over a maximum of 4 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Multimedia graphic design, information material, websites and social media
1)Short description
2)Common procurement vocabulary (CPV)

79410000 Business and management consultancy services, 79416200 Public relations consultancy services, 79400000 Business and management consultancy and related services

3)Quantity or scope
160 000 EUR over a maximum of 4 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Audiovisual services
1)Short description
2)Common procurement vocabulary (CPV)

79410000 Business and management consultancy services, 79416200 Public relations consultancy services, 79400000 Business and management consultancy and related services

3)Quantity or scope
100 000 EUR over a maximum of 4 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not applicable.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not applicable.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 As stated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PO/2015-11/LAH.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.6.2015 - 17:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 22.6.2015 - 11:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The representatives of tenderers and the contracting authority.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
All documentation of this call for tenders (invitation to tender, tender specifications with all annexes as well as the draft contract), including any additional information during the procedure is published at the following internet address:

http://ec.europa.eu/netherlands/business-funding/procurement/ongoing_tenders_nl.htm

Tenderers should consult this site regularly, as additional information may be published at any time during the procedure.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.4.2015