Services - 159483-2016

11/05/2016    S90

Luxembourg-Luxembourg: EIB - Corporate social responsibility

2016/S 090-159483

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Bank
Postal address: 98–100, boulevard K. Adenauer
Town: Luxembourg
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
Postal code: 2950
Country: Luxembourg
Contact person: Véronique Paulon
E-mail: cs-procurement@eib.org
Telephone: +352 43791

Internet address(es):

Main address: http://www.eib.org

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1501
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Corporate social responsibility.

Reference number: VP-1318.
II.1.2)Main CPV code
73200000 Research and development consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

The 3 lots are divided into 3 distinct but complementary service areas to provide a holistic approach to CSR within the EIB Group. Measurement and reporting of the EIB Group CSR activities in all operational and functional services is a vital tool for the EIB Group to manage and develop its CSR strategy, objectives and targets, in order to meet stakeholder expectations vis-à-vis the overall EIB Group CSR performance.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Sustainability reporting and associate services

Lot No: 1
II.2.2)Additional CPV code(s)
73200000 Research and development consultancy services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

Sustainability reporting — provides a broad platform to demonstrate the CSR achievements of the EIB Group activities in response to the material aspects identified by stakeholders through the materiality assessment. It is important that the most material aspects of the EIB Group are reviewed on a regular basis to ensure it continues to meet stakeholder expectations and report in a transparent fashion to reach broadest range of stakeholders.

Associate services — specific assignments may be commissioned by the CSR Division from time to time during the duration of the framework agreement that will help the CSR Division to support or enhance the reporting process as described in Section 4.1.2 of these terms of reference. Specific assignments under this lot will be awarded in accordance with Article 4 of the model framework agreement in Annex II of these terms of reference.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 480 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Environmental reporting and associate services

Lot No: 2
II.2.2)Additional CPV code(s)
73200000 Research and development consultancy services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

Environmental reporting focuses on the internal activities of the EIB Group and procurement of services including elements such as energy, water usage, waste management, travel (business and commuter), IT and estates. The EIB Group currently applies the GHG protocol in the calculation of its greenhouse gas (GHG) inventory, resulting in an annual carbon footprint report published online.

Associate services — specific assignments may be commissioned by the CSR Division from time to time during the duration of the framework agreement that will help the CSR Division to support or enhance the reporting process as described in Section 4.2.2 of these terms of reference. Specific assignments under this lot will be awarded in accordance with Article 4 of the model framework agreement in Annex II of these terms of reference.

Tenderers are encouraged to propose ways in which environmental reporting may evolve at the EIB Group in line with international standards and accepted best practice. Tenderers should refer to Section 8.3 of these terms of reference for the award phase for this lot.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 100 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Advisory services

Lot No: 3
II.2.2)Additional CPV code(s)
73200000 Research and development consultancy services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

Advisory, consultancy and support services form an essential part of the CSR Division activity to complement EIB Group business activities. Expert knowledge, research, benchmarking and studies are required to enable the EIB Group to be more proactive in the approach to CSR and further develop its strategies, policies and action plans to embed CSR into the EIB Group culture.

The objectives of the Bank in selecting this particular approach are the following:

— flexibility — services will be secured on a timely, as-needed basis with minimal overhead within a clear and transparent procedural framework,

— reliability — establishing a long-term relationship with a selected group of service providers will ensure consistency and continuity of services, staff and management over the life of the framework agreement.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 100 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/06/2016
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 27/06/2016
Local time: 10:00
Information about authorised persons and opening procedure:

Upon request, the written record of the opening of the tenders will be provided to economic operators who submitted a tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
26/04/2016