Serviços - 160731-2014

Visualização reduzida

14/05/2014    S92

Portugal-Lisbon: Provision of travel agency services in the scope of the Traceca project

2014/S 092-160731

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Maritime Safety Agency
Postal address: Praça Europa 4
Town: Lisbon
Postal code: 1249-206
Country: Portugal
Contact person: Mr Giuseppe Russo
For the attention of: Mr Markku Mylly
E-mail: open062014@emsa.europa.eu
Fax: +351 211209482

Internet address(es):

General address of the contracting authority: http://www.emsa.europa.eu/

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
Environment
Other: Maritime safety.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of travel agency services in the scope of the Traceca project.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code PT171 Grande Lisboa

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 500 000 EUR
II.1.5)Short description of the contract or purchase(s)
This tender will result in the conclusion of a framework service contract for the provision of travel agency services, related to the organisation of travel arrangements for staff, invited experts and any other persons who travel on behalf, or per request, of EMSA in the scope of the Traceca project that fall under the above policy instrument. The services shall comprise, inter alia, the supply of transport tickets and hotel reservations and other related services, such as car or bus rental and train tickets.
The subject of this call for tender includes the provisions of the following services:
— provision of any information necessary for the organisation of a business trip: schedules, availability, companies, tentative prices including 'low cost' air fares, clear conditions for the use of the tickets, etc.,
— issue of transport tickets and related services, including but not limited to, if necessary, hotel booking and/or issuance of hotel vouchers, car/bus rental,
— provide detailed and complete statistics including and analysing all the services requested.
II.1.6)Common procurement vocabulary (CPV)

63510000 Travel agency and similar services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This tender will result in the conclusion of 1 framework service contract for the provision of travel agency services for a period of 36 months.
Estimated value excluding VAT: 500 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments shall be issued in accordance with the provisions of the draft framework service contract available on the 'Procurement' section under the calls for tenders EMSA/OP/06/2014 on the EMSA website at the following address: http://www.emsa.europa.eu

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The tenderer must include the legal entity form completed, signed and stamped, and the requested accompanying documentation, available on the 'Procurement' section (legal entity form) on the EMSA website at the following address: http://www.emsa.europa.eu

Please refer to the tender specifications and invitation to tender for EMSA/OP/06/2014, available on the 'Procurement' section on the EMSA website http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Calls for tenders').

Groupings, irrespective of their legal form, may submit bids. Tenderers may, after forming a grouping, submit a joint bid on condition that it complies with the rules of competition. Such groupings (or consortia) must specify the company or person heading the project and must also submit a copy of the document authorising this company or person to submit a bid.
Each member of the consortium must provide the required evidence for the exclusion and selection criteria. The exclusion criteria and the selection criteria for 'economic and financial capacity' will be assessed in relation to each economic operator individually. Concerning the selection criteria for 'technical and professional capacity', the evidence provided by each member of the consortium will be checked to ensure that the consortium as a whole fulfils the criteria.
If awarded, the contract will be signed by the person authorised by all members of the consortium. Tenders from consortia of firms or groups of service providers, contractors or suppliers must specify the role, qualifications and experience of each member or group.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The tenderer must be established as a recognised legal entity and be registered in a relevant professional or trade register and possess relevant authorisations to perform national and international travel services as required in the technical specifications. The tenderer must be a registered (IATA) travel agent. Documents evidencing the above registrations shall be enclosed in the bid.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications and invitation to tender for EMSA/OP/06/2014, available on the 'Procurement' section on the EMSA website http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Calls for tenders').

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications and invitation to tender for EMSA/OP/06/2014, available on the 'Procurement' section on the EMSA website http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Calls for tenders').

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Please refer to the tender specifications and invitation to tender for EMSA/OP/06/2014, available on the 'Procurement' section on the EMSA website http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Calls for tenders').

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EMSA/OP/06/2014.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
23.6.2014 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 31.12.2014
IV.3.8)Conditions for opening of tenders
Date: 1.7.2014 - 10:00

Place:

Offices of the European Maritime Safety Agency, Praça Europa 4, 1249-206 Lisbon, PORTUGAL.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: This opening session will be public. A representative of each tenderer may attend the opening of the bids. At the end of the opening session, the chairman of the opening committee will indicate the name of the tenderers and the decision concerning the admissibility of each offer received. The prices indicated in each received bid will not be communicated. Should you wish to attend, please send a request (at least 5 calendar days before the date of the opening) to the following e-mail address: open062014@emsa.europa.eu indicating the name of the attending person and the tenderer he/she represents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Contacts between the contracting authority and tenderers are prohibited throughout the procedure save in exceptional circumstances and under the following conditions only:
— Before the final date for submission of tenders:
* At the request of the tenderer, EMSA may provide additional information solely for the purpose of clarifying the nature of the contract.

Any requests for additional information must be made in writing and sent to the following e-mail address: open062014@emsa.europa.eu

Requests for additional information received less than 5 working days before the closing date for submission of tenders will not be processed.
* EMSA may, on its own initiative, inform interested parties of any error, inaccuracy, omission or any other clerical error in the text of the call for tenders.
* Any additional information including that referred to above will be published on the EMSA website in the 'Procurement' section. The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.
— After the opening of tenders:
* If clarification is required or if obvious clerical errors in the tender need to be corrected, EMSA may contact the tenderer provided the terms of the tender are not modified as a result.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: ecj.registry@curia.eu.int
Fax: +352 433766
Internet address: http://www.curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
2.5.2014