Works - 163435-2018

17/04/2018    S74    - - Works - Contract notice - Competitive dialogue 

United Kingdom-Brentwood: Repair and maintenance services

2018/S 074-163435

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Brentwood Borough Council
Town Hall, Ingrave Road
Brentwood
CM15 8AY
United Kingdom
Contact person: Jane Mitchell
Telephone: +44 1277312583
E-mail: jane.mitchell@brentwood.gov.uk
NUTS code: UKH3

Internet address(es):

Main address: www.brentwood.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Brentwood:-Repair-and-maintenance-services./E7TJ832M66
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Brentwood Borough Council Strategic Asset Management Contract Reference Number: ech 821

II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Works
II.1.4)Short description:

Brentwood Borough Council is seeking expressions of interest from suitably experienced and qualified suppliers for the provision of repairs, void and planned works plus gas serving and breakdown works to its housing and wider asset portfolio. This will be a TPC 2005 (as amended) Contract for an initial period of 10 years with the option to extend by up to further 5 years.

II.1.5)Estimated total value
Value excluding VAT: 79 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50700000
50800000
45421151
45421130
45320000
45311000
45261210
45261900
45421100
45451000
45000000
45100000
45210000
45211000
45211100
45211200
45211300
45211310
45211320
45211340
45211341
45211350
45212100
45260000
45261000
45261200
45261211
45261212
45261310
45261320
45261410
45261420
45262100
45262700
45262800
45262690
45300000
45310000
45330000
45340000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
50710000
50720000
50721000
45232141
45331000
45331100
II.2.3)Place of performance
NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

Brentwood Borough Council will be following a 3-stage Competitive Dialogue procurement process in accordance with PCR2015 Regulations to appoint a new Service Provider to deliver responsive repairs, void, planned and cyclical works to its housing and wider asset portfolio across the Brentwood borough. Responsive Repairs will be delivered under a “Price Per Property” model, void works under a “Price Per Void” model and planned / cyclical works using a blend of archetype pricing, schedule of rates and quotations system. Gas servicing and breakdown works will be completed under a 3* model. This will be a TPC 2005 (as amended) Contract for an initial period of 10 years, with the option to extend by up to a further 5 years.

Initial expressions of interest via the completed Selection Questionnaire will be evaluated by the Council and an anticipated number of 6 bidders Invited to Submit Detailed Solutions. Following evaluation of the initial solutions submitted, the Council anticipates inviting 3 tenderers to participate in Competitive Dialogue following which tenderers will be Invited to Submit Final Tenders.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 79 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

This contract will run for an initial duration of 10 years, with the option to extend it by up to a further 5 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As set out in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As set out in the procurement documents.

Additionally, under the Contract, the Service Provider and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations.

Brentwood Borough Council anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the incumbent contractor and/or contracting authority under this procurement. Brentwood Borough Council's detailed requirements will be set out in the Contract documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 07/06/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

The Contracting Authority reserves the right to cancel the procurement and not to proceed with the Contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award a Contract. The Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this Contract. Brentwood Borough Council will be providing an opportunity for all interested suppliers to attend a briefing session. Details are provided in the SQ. The purpose of this briefing will be to provide an introduction to Brentwood Borough Council as well as an overview of the procurement process and the objectives of the procurement exercise. There will also be an opportunity to raise queries.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Brentwood:-Repair-and-maintenance-services./E7TJ832M66

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/E7TJ832M66

GO Reference: GO-2018413-PRO-12224591

VI.4)Procedures for review
VI.4.1)Review body
High Court England and Wales
Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Court England and Wales
Strand
London
WC2A 2LL
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Brentwood Borough Council will observe a stand still period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom
VI.5)Date of dispatch of this notice:
13/04/2018